Summary
Date Posted: Tuesday, December 12 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position: Administration Officer (1 Post)
Report to: Senior Accounting Officer Location: Mwanza Contract Period: 1 year (renewable during project period, contract extension is subject to funding availability, employee performance or/and mutual agreement)

Objective
Perform a variety of activities in accordance with accounting principles and standards to control the organization’s financial resources and ensure that it complies with all relevant regulations, laws, and reporting requirements. Follow established procedures and guidelines to accurately maintain the organization’s financial records and transactions

Duties and Responsibilities
A. Financial Management
• Establishing and implement financial procedures in line with organizational requirements
• Recording monthly financial report income and expenditures in an Online Quick book file for every week
• Preparation of the Monthly execution report, Year end financial report before the due date
• Preparation of monthly administration budget requests and final spending
• Preparation of Bank payment vouchers (BPV) in a separate number for every project appropriately with supporting documents through Docswave
• Preparation of Bank Income Voucher (BIV) for all funds received on a respective bank account on every month
• Any other related office duties as may be assigned by the authority including finance work
B. Logistics and Procurements
• Preparation of the Evaluation Report which is conducted during the tendering process
• Preparation of contracts and service agreements of different vendors, and regularly checking if there is a need for contract extension or termination
• Preparation of the Annual Procurement Plan and updates on Quarterly bases through
Docswave by Planning logistical activities through monthly, quarterly & yearly plans & budgets
• Establishing a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes
• Managing and ensuring all deliveries to each required field are completed effectively and all supplies are accounted for. Manage the delivery of goods/services to GNTZ MAO ensuring the team correctly accounts for all items. Ensuring all procurement follows the organizational procurement procedures and all orders are made correctly with the right authorization
• Preparation of proper records of Assets and inventory and update disposal plans and ensuring proper use, monitoring, and supervising regular maintenance and protection of all assets including vehicles, computers, generators, phones, printers/copiers, etc.
• Preparation of Vehicles Allocation to Officers In charge of activities and Movements monitoring of Vehicles as per allocations,
• Organizing the movement of equipment, and accommodation of staff for all fields and Meetings as per organization requirements.

Competencies and Qualification
• Bachelor’s degree in Accounting or Finance, or a similar field of study; Logistics and Procurement skills will add advantages.
• Minimum of 4 years of professional relevant experience with accounting, administration, financial analysis, and finance reporting
• Excellent knowledge and skills in accounting software, Quick Book package, and
Excel.
• Excellent skills in the use of Microsoft Excel, MS word, and PowerPoint Fluent in both English and Kiswahili.
• Ability to prioritize and schedule work
• Ability to communicate effectively both oral and written.
• Ability to work in a multinational environment.
• Well-organized, and resourceful with good planning and problem-solving abilities.
• A team player, flexible, quick-thinking, and able to work well under pressure. (Ability to meet multiple deadlines.)
• Commitment to the Organization’s vision, mission, values, and goals.
• Commitment to abide by Good Neighbors Tanzania Staff Terms and Regulations.



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
• All interested candidates, who meet the above requirements, please send their applications with an enclosed cover letter showing your competence and why you want to work with Good Neighbors Tanzania for the position on or before 27th December 2023.
• When applying please attach detailed curriculum vitae containing complete names and addresses (postal, email, phone), together with names and contact details of three traceable referees.
• All applications (CV & Cover letter) should be in one PDF file by renaming his or her name.
• The application should be addressed to Project Manager O. Box 367 Good Neighbors Tanzania, Plot No. 493, Block KV, 3rd Floor of the Olympic Petroleum Building located at Ghana Area, Mwanza Tanzania through E-mail: gntzmwanza@goodneighbors.or.tz 
• Only shortlisted applicants will be contacted through their active mobile numbers and email addresses.
• Good Neighbors Tanzania will not be responsible for transport or/and accommodation during the interview, there will be no refund for the expenses incurred.
• Good Neighbors Tanzania has a zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training.

Please send your CV and Cover Letter to gntzmwanza@goodneighbors.or.tz 



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