Summary
Date Posted: Thursday, January 23 2025, Base Salary: Not Disclosed

JOB DETAILS:
POSITION SUMMARY
He/ she provides day-to-day HR operational support for Mwanza Cluster on various HR functions. The role provides HR support in the areas of Recruitment and Selection, Training and Development, Compensation & Benefits, Performance Management, Employee Engagement and Relations, to mention but a few.

ROLES AND RESPONSIBILITIES
• Ensuring that all relevant employee information is obtained and secured within an employee’s personnel
file. The documents collected should be sent to HR Head office for filling as well
• Prepare and present briefing note and/ recommendations as required. These may consist of recommendations for new job descriptions, postings, evaluations, disciplinary action, and conduct staff exit interviews.
• Support the completion of employee Probationary, Performance Improvement Plans (PIP)and Annual
Evaluations.
• Liaising closely with HR at the Head Office to ensure Payroll for both full time and non-full time staff is timely processed and closed
• Ensure workplace practices are compliant with institution and employment standard policies and
guidelines.
• Facilitating & coordinating recruitment and selection activities for Mwanza Cluster for all full-time staff, Visiting Consultancy, LOCUMS, Volunteers, etc., including maintenance of candidate/resume database and contracting.
• Provide input to the policy and procedure formulation and amendments on an ongoing basis and responds to employees and management inquiries regarding policies, procedures, processes, and programs.
• Ensure that all job descriptions for Mwanza Cluster staff and related employment agreements are current and maintained properly.
• Monitor the timely completion of all attendance timesheets and submitted to HR Office at the main
Hospital.
• Handle employee relations, in collaboration with OHC’s Administrative Officers of Mwanza Cluster
and Employee Relations Officer addressing concerns and fostering a positive working environment.
• Prepare letters and other correspondences as requested by employees are submitting them for signatures before handing them over to staff.
• Support performance management process and facilitate professional development initiatives.
• Answer queries from the staff and enhance good relationships among them.
• Actively take role in all HR audits which include JCIA, Safe Care and other statutory audits.
• Ensure safe documentation of staff personal files with the required documents for Mwanza Cluster
• Assisting in conducting reference checks for the new staff.
• Prepare transfer, confirmation, promotions letters and submit them at HR main office for signature
• Update the list of existing staff/keeping up with the employee’s database and submit it to HR main
hospital on monthly bases.
• Approve and keep track with all Part time employees’ leaves for Mwanza Cluster.
• Collaborate with department heads to identify staffing needs and provide HR support.
• Any other roles assigned by the Supervisor or His/her Designee.

QUALIFICATIONS AND EXPERIENCE
• Minimum three (3) years of relevant working experience
• Minimum Bachelor’s Degree in Human Resource Management, Public Administration, Business
Administration or Psychology or related field.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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