Summary
Date Posted: 23rd January 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: Tsh

JOB DETAILS:
Who we are
CEFA (European Committee for Training and Agriculture) is an Italian NGO implementing projects in Tanzania since 1975.
In the last 40 years, CEFA has devoted itself to enabling processes of sustainable development. At the beginning focusing its action towards the implementation of integrated rural development projects located in the Southern Highlands. Starting from 2008, concentrating its efforts also on alleviating urban poverty in Dar Es Salaam, working with people with disabilities (PWDs) and youth.
CEFA’s development projects operate in different sectors, this include: rural electrification, agriculture and livestock, agro-processing, vocational training and workplace inclusion of PWDs, support to the cultural sector.
Role and responsibilities
For the Coordination Office in Dar Es Salaam, CEFA is looking for an Administration and Finance Manager.
Under the supervision of the CEFA Country Director, and in accordance with the policies and procedures of the organization, the Administration and Finance Manager will be responsible for:
ACCOUNTING AND FINANCE
• Manage petty cash and bank payments; keep accounts, including supporting documents and book-keeping records for the project directly managed by the Coordination Office in Dar es Salaam, including the Oysterbay Farmers Market
• Supervise and support the project accountants in the country offices (Njombe, Iringa and Dar es Salaam), ensuring they are updated concerning procedures and regulations, and deliver according to quality standard and deadlines
• Control the quality and compliance of cashbooks and supporting documents of the different projects implemented by the Organization
• Ensure CEFA’s local partners are updated concerning procedures and regulations, and deliver according to quality standard and deadlines
• Work closely with projects’ staff and the country director to prepare budgets, budget amendments, fund requests and financial reports for the projects and the organization
• Prepare Financial Statements of the organization and support internal and external audits
ADMINISTRATION and HUMAN RESOURCES
• Ensure the organization is compliant with applicable laws and regulations (OSHA, TRA, Registers, etc.) and internal financial and administrative policies and procedures
• Ensure the organization is compliant with HR policy and procedures, including the formulation of work contracts and the payment of taxes and contributions
• Support the preparation of official letters, contracts and memorandum and record documents, contracts and correspondences ensuring digital and physical archives are updated and organized
• Facilitate all administrative requirements for internationally appointed staff, with timely attention to issues regarding work permits, residence permits, entry and exit visas, driving licenses, and authentication of documents
• Provide data, analysis and recommendations for the continual improvement of financial, administrative and HR policies and procedures and ensure their compliance with national laws and regulation
Requirements
ESSENTIAL
• Degree in Administration, Accounting, Management or related fields
• Minimum 5 years of relevant professional experience in administrative role in international contexts
• Proved experience in preparation of financial statements
• Experience on administration of donor-funded cooperation projects, budgeting and reporting
• Knowledge of the main Tanzanian Laws concerning NGOs, Taxes and Fiscal Regulations
• Proficiency in English and proven ability to write official letters and documents in English and Kiswahili
• Excellent Knowledge of Excel (Complex Formula, Pivot Table)
• Be a Tanzanian citizen

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Job application procedure
We want to make sure we select candidates who pay attention to details and are able to understand and follow organizational procedures. Only the applications adhering to the following instructions will be taken into consideration: Submit your application before 12:00 (EAT) of the 5th of February 2019 Submit your Curriculum Vitae and a Cover Letter. We recommend a length of maximum 2 pages for the CV and 1 page for the Cover Letter. Candidates who attach CV longer than 3 pages will be excluded from the recruitment process. Do NOT attach at this stage Certificates or Transcripts; we will request them only for shortlisted candidates. https://www.zoomtanzania.com/administrative-jobs/administration-and-finance-manager-1279516?s=47b7b5df442f8cacdf4999e61e2059de