Vacancy title:
Administrative Assistant

Jobs at:
Quick Business Consultants ( T ) Ltd

Deadline of this Job:
15th November, 2018

Duty Station:
Tanzania

Summary
Date Posted: 14th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

JOB DETAILS:

Purpose: The Administrative Assistant is the main point of contact for all employees and visitors, providing administrative support and managing day to day queries related to the Company.

Duties and Responsibilities

• Answer and direct phone calls.
  
• Develop and maintain a filing system
  
• Monitor office expenses, budgets, and other expenditure.
  
• Order office supplies at competitive rates from suppliers
  
• Book travel arrangements – Tickets, accommodation, logistics etc.
  
• Submit and reconcile expense reports
  
• Act as the point of contact for internal and external clients, provide general support to visitors.
  
• Coordinating office repairs and maintenance issues in general
  
• Monitor Fleet and Company drivers/ Contracted service providers.
  
• Courier dispatches / tracking and delivering of packages to proper recipient within the organization.
  
• Mantain company's customer profile by making frequent contact to prospect/leads via email or phone calls
  

Qualification, Skills and Relevant Experience

• Minimum a Bachelor Degree in Administrative related functions or equivalent.
  
• At least 2 years administrative experience in a busy organization.
  
• Basic Knowledge of office management systems and procedures
  
• Working knowledge of office equipment, like printers, scanners and fax machines
  
• Proficiency in MS Office.
  
• Excellent time management skills and the ability to prioritize work.
  
• Attention to detail and problem-solving skills
  
• Excellent written and verbal communication skills - English
  
• Strong organizational skills with the ability to multi-task