Summary
Date Posted: Wednesday, March 08, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Child Safeguarding:
Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) QC intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police check-in /vettingg pprocess staff.

Role Purpose:
This role will support the Award Manager in managing of both development and humanitarian awards. This role will work collaboratively with members and all departments of the Country Office programme to ensure smooth management of development and humanitarian programme awards, sub awards and contracts, focusing on donor compliance and accountability.

Scope of Role:
Reports to: Award Manager

Key Areas of Accountability:
Award Management
• Support the effective dissemination of award information so that all key, contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations.
• Facilitate the coordination of Award Kick-Off meetings, keep minutes on agreed actions, follow up and upload related kick of documents in AMS.
• Facilitate eeffective and prompt communication with members/donors on their awards.
• Closely work with partnership team on awards that have implementing partners.
• Coordinate with Finance, PDQ and Operation for on time and quality donor reports and ensure timely and quality reports are submitted as per the donor deadline.
• Participate in monthly Award Review meetings both at CO and field office.
• Support award close-out, helping project managers to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept in AMS. Ensure award close out processes are officially completed in AMS.

Donor Compliance
• Understand the contracts signed with donors and make sure key compliance requirements are disseminated to all involved in the implementation of the projects for use.
• Liaise with members to ensure that all appropriate donor guidelines/procedures/templates are available in-country and disseminate to all involved in the project implementation for proper use.
• Support the Award Manager to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member office.
• Work with internal and external auditors as necessary.

AMS/Award Management System Management
• Ensure Award Management System (AMS) is updated with all required documents from the start to closeout of awards, like agreements, donor reports, amendments, closeout documents etc.
• Liaise with members to update report submission dates and upload submitted version of reports in AMS for International Donors.
• For local donors, this role is accountable to upload submitted version of reports and update submission dates in AMS.

Behaviours (Values in Practice)
Accountability:
• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency, demonstrates highest level of integrity.

Qualifications and Experience
• Bachelor's Degree in finance, business administration and related field.
• Experience preferably in both emergency and development programmes
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems)
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities.
• Strong communication (written and spoken) in English.
• Desirable to know donor requirements and experience of NGO award management systems and processes.



Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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