Summary
Date Posted: Wednesday, November 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Overview:
Finance Assistant is responsible for day-to-day operations of the finance department on payments, verification of documents, cash or bank management, and reconciliations.

Major Responsibilities
• Prepare and process cash and bank payment vouchers for daily financial transactions, ensuring compliance with IRC financial procedures and regulations.
• Regularly withdraw cash from the bank for office petty cash, keeping all receipts for proper documentation.
• Maintain accurate filing of all finance documents, and track payments made at the respective site as needed.
• Handle cash flow and maintain adequate funds at the site through effective cash flow management and coordination with banks and the country office.
• Assist in the Implementation of finance policies, procedures, systems, Tanzanian law, and standards of accounting practices.
• Reconcile advances given to respective field staff on monthly basis and ensure that the advances are liquidated promptly.
• Ensure timely remittance of statutory deductions to avoid penalties.
• Assume financial management responsibilities for the field office when the Finance Manager is absent from the duty station.

Finance/Budgeting
• Collaborate with senior staff in the field site to contribute to the development of budgets/proposals.
• Ensure adherence to local laws and accounting standards in all actions.
• Review budget guidelines and instructions to gain a thorough understanding.
• Assist in reviewing funding allocations to enable proper guidance to programs and proper coding.
• Support the production of monthly reports for review by the Deputy Director of Finance.

Accounts Payable
• Maintain a record of all invoices received from external vendors.
• Record and process journal entries to ensure accurate recording of business transactions.
• Keep Accounts Payable updated and conduct reconciliations as necessary.

Key Working Relationships:
• Position Reports to: Finance Officer
• Position directly supervises: N/A
• Other Internal and/or external contacts: Works with other sectors on financial matters related to the organization.

Qualifications
• Advance Diploma/Degree in finance or accounting.
• Excellent knowledge of Excel and relevant accounting packages.
• Minimum of two years of proven experience.
• Ability to read, analyze, and interpret financial data, understand and technical procedures.
• Ability to write reports as per procedure in Finance manuals.
• Ability to effectively present information and respond to questions from managers, employees, and coordinators.

Demonstrated Skills and Competencies:
• Proven ability to work effectively as a team member in a cross-cultural environment, fostering collaboration and cooperation.
• Excellent verbal and written communication skills, enabling clear and effective communication with colleagues and stakeholders.
• Ability to prioritize tasks, manage time effectively, and meet deadlines, ensuring efficient and timely completion of responsibilities.



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
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