Summary
Date Posted: Wednesday, March 12 2025, Base Salary: Not Disclosed

JOB DETAILS:
Role Responsibilities:
• Perform day-to-day operational and administrative tasks in Human Resources.
• Supervision of work/activities in the departments under Human Resources.
• Conduct reference checks on new employees and volunteers.
• Prepare employment contracts upon appointment of staff and maintain an effective contract planning mechanism, ensuring staff are issued with probation confirmations as and when they fall due, and/or extension of probation period after consultation with employee Line Manager.
• Ensure all staff conduct exit interviews. Follow up on staff final dues ensuring they are paid correctly in the shortest time possible.
• Assist in conducting employee’s surveys on various aspect of employment and job satisfaction.
• Ensure all Kivulini resources allocated to the employee including keys and uniforms are returned and recorded.
• Follow up to ensure that orientation plans and processes for all new staff occur, and documents are retained in the employees’ files.
• Ensure correct work permits and visas are obtained in a timely fashion for foreign employees/ volunteers and that these are kept up to date.
• Maintain an up-to-date filing system that enables efficient retrieval, reference and reporting: Personnel, Recruitment files etc.
• Monitor staff leave status, ensuring regular updating of the leave database and that monthly status reports are sent out to staff via Finance and payroll.
• Ensure line managers are informed of when employees’ contracts are due for renewal/expiry, and issue staff notices or renewals as appropriate in a timely manner.
• Ensure the Human Resource database system is appropriately updated and utilized in a timely and accurate manner. This includes setting up new starters, terminating leavers, amending personal details, updating contract information, inputting performance ratings, training information and staff absence.
• Maintain confidentiality in respect of all staff records whether manual or computer maintained and ensure that all records are held securely.
• Liaise with the IT Department for technical support and updates regarding the HR database Training.
• Pull reports on employee attendance, review and report to line managers on observed trends and inconsistences on employees’ attendance.
• Review all monthly rosters of the organization to ensure they are within the required work/employment guidelines and are adjusted to reflect the necessary changes.
• Work in collaboration with the HR Manager to creatively, innovatively, effectively and efficiently improve Human Resources and administrational processes, strategies and ideas.

Qualifications and certifications, Experience and Skills required.
• A minimum of a Diploma in Human Resources Management or Public Administration.
• Excellent communication and interpersonal relationship skills.
• Proactive and commendable organizational skills.
• Knowledge of Tanzanian employment laws and guideline.
• Eager and willing to learn



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Associate Degree

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