Summary
Date Posted: Thursday, December 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities:
Major Responsibilities
Activity
Budget and fixed asset Management and Monitoring: 20%
• Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within approved budget.
• Support in the preparation and revision of budgets and implement budgetary management strategies.

End Results
• All project expenses are allowable, reasonable and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions done timely

Activity
Partner Management: 20%
• Conduct periodic project/partner visit for financial review and capacity building in finance management.
• Reviewing partners reports and posting them into the system on time.
• Build Partners Capacity in Financial Management to ensure Grants Compliance.

End Results
• The capacity of the partners is built, and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.

Activity
Support timely project payments for vendors, partners and Beneficiaries: 20%
End Results
• Timely payments and recording of project costs

Activity
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity: 10%
Provision of technical assistance and awareness to project staff on all financial related issues.
End Results
• Compliance with Donor and WV Guidelines

Activity
Implement internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud10%
End Results
• Zero tolerance to fraud is adhered to

Activity
Ensure that project procurements are done on timely basis and as per WV policies: 10%
End Results
• Procurement done on timely manner as per the procurement plan

Activity
Support the project staff to submit timesheets and Labour distribution reports as per the donor and WV guidelines: 5%
End Results
• Salary Reconciliations are done on monthly basis.

Activity
Facilitate annual project audits & monitor implementation of audit recommendations: 5%
End Results
• Successful audits and no disallowed costs

Knowledge /Qualification For The Role
Required Professional Experience
• Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
• Minimum one year of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification
• Bachelor’s degree in Accounting/ Finance/Equivalent
• Professional qualification in accounting such CPA or ACCA is an added advantage.

Preferred Knowledge and Qualifications
• Experience in managing donor/GAC funds
• Working knowledge of GAC/Other grants operations, finance services and practices
• Experience in managing partners
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software

Physical Requirement
Based in Kishapu DC

Language Requirements
• Swahili, spoken and written
• English, spoken and written

KEY WORKING RELATIONS
• Contact (within WV or outside WV)
• Grants Finance Manager SO
• Reason for contact
• For technical support on grants compliance and donor regulations
• Frequency of contact
• As and when needed

Contact (within WV or outside WV)
• Grants Finance Manager NO
• Reason for contact
• For technical support on grants compliance and donor regulations
• Frequency of contact
• As and when required

Contact (within WV or outside WV)
• Senior Gant Finance Officer
• Reason for contact
• This is the first line manager for technical and administration guidance
• Frequency of contact
• On daily basis

Contact (within WV or outside WV)
• Project staff
• Reason for contact
• Financial technical support
• Frequency of contact
• On daily basis

Decision Making
• Decisions are escalated through Grants Finance Manager and Finance Director and support services

Core Competencies
☐ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Partner and Collaborate

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Local Applicants Only
• Interested and qualified? Click here to apply

All Jobs

QUICK ALERT SUBSCRIPTION