Vacancy title:
Audit Team Assistant - PAGL0

Jobs at:
African Development Bank

Deadline of this Job:
18th November 2018

Duty Station:
Tanzania

Summary
Date Posted: 15th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa

JOB DETAILS:

THE POSITION:

• The audit team assistant role is sensitive and requires high confidentiality while handling the assignments.
• On many occasions, several assignments are performed at the same time because of the urgency or tight deadlines.
  
• The level of responsibility associated with the position, requires the Audit Team Assistant to provide assistance for a wide range of administrative and operational tasks.
• The job holder oversees the smooth operation of the entire department and division offices’ support work and related systems by assuming responsibility for the organisation and coordination of work flow as well as reviewing, processing and executing a variety of accounting and resource management transactions.
• The incumbent liaises with the Bank Group offices across Africa as well as with various services within the Bank’s headquarters and assure efficient communication and coordination of activities.
  

DUTIES AND RESPONSIBILITIES
Under the supervision and guidance of the Auditor General, the main duties and responsibilities of the Audit Team Assistant are the following:
Workflow management

• Track and follow up on documents; deal with incoming email, and general mail.
  
• Ensure the translations of audit reports and transmit them to PSEG for Board distribution.
  
• Prepare minutes of meetings and briefs.
  

SELECTION CRITERIA
Including desirable skills, knowledge and experience

• Hold a minimum of a Bachelor degree in Business Administration, Administration, Commerce, or equivalent, supplemented by secretarial training, management administration, office management.
  
• At least 4 years of relevant experience (professionalism, organization, document review, coordination, confidentiality and discipline) in secretarial management / steering.
  
• Problem Solving: Shows concern for quality, accuracy and completeness of information; Demonstrates logical, systematic approaches to the identification of issues.
  
• Communication: Selects and uses appropriate communication methods to deliver various messages with tact and diplomacy, objectivity, due care and judgment, exhibits active listening and comprehension skills.
  
• Client Orientation: Takes reasonable risks in satisfying client requests; Remains professional and helpful with clients, and takes personal responsibility for resolving service problems.