Vacancy title:
Conference and Meetings Coordinator - PSEG0

Jobs at:
African Development Bank

Deadline of this Job:
21st November 2018

Duty Station:
Tanzania

Summary
Date Posted: 15th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa

JOB DETAILS:

THE POSITION:
The Conference and Meetings Coordinator reports to the Secretary General and supervises the Conference and Meetings Section whose main functions is to: 

• strategically plan and efficiently organize internal and external conferences, meetings and events; (
• install and manage conference infrastructure and information technology in the board rooms, meeting rooms and specific areas at the Bank’s Headquarters, Temporary Relocation A (TRA), regional hubs and country offices; and
• Assess and manage conference facilities in the member countries hosting the Annual Meetings
  

The Coordinator’s responsibilities include, but are not limited to:

• Assisting the Secretary General to lead and coordinate the planning and organization of all conferences and meetings of the Bank both at
• Headquarters and beyond, including coordinating and ensuring logistics for the Annual Meetings liaising with all relevant stakeholders within and outside the Bank;
  
• Elaborating, updating and implementing the Bank’s Guidelines on Conferences and Meetings
  
• Revamping and stabilizing the Bank’s calendar of Meetings, conferences and events and ensuring its publication on the Bank’s Intranet and public website;
  
• Overseeing the management of conferences and meetings infrastructure and technology;
  
• Working with the various stakeholder units of the Bank to oversee and manage registration for the Annual Meetings of the Bank; and
  
• Contributing to the drafting of all meetings-related agreements and memoranda of understanding as well as aide memoires for preparatory and assessment missions and leading related negotiations.
  

DUTIES AND RESPONSIBILITIES

• Specific accountabilities of the function: Manage a section that leads, supervises and coordinates the strategic, operational and logistical activities necessary for the organisation of internal and external conferences and meetings of the Bank.
  
• Plan and manage all conferences and meetings organized or co-organized by the Bank;
  
• Lead negotiations of all conferences and meetings-related agreements and memoranda of understanding as well as aide memoires for preparatory and assessment missions;
  
• Set objectives, formulate policies, establish priorities, define and monitor the key performance indicators of the section;
  
• Ensure that the section produces high-quality outputs within available resources, by making the best use of its human, financial and technological assets, and by monitoring and enforcing efficiency targets;
  
• Work together with the Protocol Division to provide logistical support for ceremonies and events in a seamless manner;
  

SELECTION CRITERIA
Including desirable skills, knowledge and experience

• Hold at least a Master’s degree in Conference and Events Management, Logistics Management, International Relations, Public Administration, Business Administration or related disciplines
  
• A minimum of eight (8) years of extensive and progressive experience in a similar organization, with managerial level experience in conference management.
  
• Innovation and creativity
  
• Communication
  
• Problem Solving
  
• Client Orientationn