Vacancy title:
Conference and Meetings Technology and Facilities Officer - PSEG.1

Jobs at:
African Development Bank (AfDB)

Deadline of this Job:
29th November 2018

Duty Station:
Tanzania

Summary
Date Posted: 15th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Established in 1964, the African Development Bank (AfDB) is the premier pan-African development institution. Its mission is to promote economic growth and social progress across the continent. The Bank has 80 member countries, including 54 African countries (regional member countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.

JOB DETAILS:

The position:
Specific accountabilities of the function:

• Ensure adequate technical planning, preparation, organization and technical coverage of statutory and non-statutory events organized by the Bank.
  
• Define and draft the technical specifications for bid invitations to acquire the technology and equipment required for conference and meeting facilities at a meeting or conference room of the Bank Group;
  
• Define the technical specifications of additional equipment rented from technical service providers in conferences and meetings, and coordinate the facilities in accordance with Bank needs;
  
• Follow up on maintenance contracts for meeting rooms at Headquarters and Directorates General;
  
• Coordinate ongoing controls to ensure that equipment in conference and meeting facilities in Bank Group meeting rooms operate correctly.
  
• Work closely with the Bank's technical departments to implement joint technology projects and manage contracts.
  
• Maintain inventory, and equipment and administrative management of the Bank's conference and audiovisual infrastructure.
  

DUTIES AND RESPONSIBILITIES
Under the responsibility of the Conference and Meetings Coordinator, and under the direct supervision of the Chief of Technology and Infrastructure of Conferences and Meetings, the Conference and Meetings Technology and Facilities Officer will work with members of the Division and in close collaboration with the Bank's technical departments, so that the Bank Group's conference and meeting rooms meet the pre-established technical standards and optimal conditions, with a view to continually improving the meeting environment. The duties of the incumbent will be to assist the Chief Conference and Meetings Technology and Facilities Officer with technical, logistical and administrative aspects of the conference and meeting rooms, including:

• Assist in establishing the work programme and the annual objectives of the team in charge of the technology and the facilities of conferences and meetings, and defining needs to draft the technical budget.
  
• Monitor compliance with established rules and provide support and guidance to ensure objectives are achieved and technical service quality standards of technology and conference infrastructure and other technological tools are met.
  
• Manage technical projects relating to conference facilities in close collaboration with the Bank's technical departments, for example by preparing business specifications for the technical files on bid invitations to procure technology and equipment for conferences and meetings.
  
• Define the technical specifications, based on user needs, of material for a given event and the information needed to order from the equipment rental providers.
  
• Identify and prepare rooms for high-level conferences and meetings organized by the Bank at Headquarters and outside the Headquarters, and ensure the daily availability of technical and multimedia services (PowerPoint presentation and video conference) as well as interpretation services.
  

SELECTION CRITERIA
Including desirable skills, knowledge and experience

• Hold at least a Computer Engineering, Electronics Engineering or equivalent technical degree in a related discipline; additional training in conference and meetings technology and facilities would be a plus.
  
• Have a minimum of five (5) years of relevant experience in the field of technology, project management planning, procurement of goods and services and maintenance of technical equipment, including coordination of technical facilities in an international and multicultural institution.
  
• Possess the ability to work under pressure and sometimes beyond normal hours.
  
• Possess skills in technology and particularly in the field of conference and meeting facilities.
  
• Possess knowledge in procurement of goods and services, and a sound command of computer analysis procedures and technical assistance for users.