Summary
Date Posted: Wednesday, June 05, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
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DUTIES AND RESPONSIBILITIES:
• Type documents and undertakes normal secretarial duties;
• Handle internal and external incoming mail marked for the personal attention of the boss, files and distributes them ensuring proper maintenance and confidentiality;
• Answer routine correspondence, such as acknowledgements, on his/her own initiative without supervision;
• Make follow-up of outstanding correspondence and or replies;
• Keep record of files for action by the boss;
• Organize and facilitate meetings of the boss to promote a favourable working environment;
• Respond to routine questions on the telephone, takes messages and forwards the messages to appropriate intended recipients;
• Manage the office arrangement and cleanliness to ensure a favourable working environment;
• Arrange safari arrangements, confirmation of hotel bookings and reservations for the boss;
• Maintain appointments and priorities of calls and visits to the boss;
• Receive office visitors and directs them to the relevant offices;
• Make travel arrangements for the boss;
• Make the necessary facility preparations for departmental meetings;
• Conduct word processing services to assigned office; and
• Perform any other duties as may be assigned by supervisor from time to time.

Job Skills: Not Specified

QUALIFICATION AND EXPERIENCE:
Diploma in Secretarial Services from Tanzania Public Service College or any other recognized Institution and computer application skills in windows, Microsoft Office, Internet, E-mail and Publisher with three (3) years working experience in the relevant field.
REMUNERATION: Salary Scale According to Salary scale of BRS 2..

Job Education Requirements: Diploma
Job Experience Requirements: 3 years

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Job application procedure
NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/  and not otherwise (This address also can be found at PSRS Website, Click ‘Recruitment Portal’) SECRETARY PUBLIC SERVICE RECRUITMENT SECRETARIAT http://portal.ajira.go.tz/index.php/user/auth/login/2484 

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