Vacancy title:
Secretary/Receptionist - RDGC.0

Jobs at:
African Development Bank

Deadline of this Job:
4th December 2018

Duty Station:
Tanzania

Summary
Date Posted: 15th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Established in 1964, the African Development Bank is the premier pan-African development institution. Its mission is to promote economic growth and social progress across the continent. The Bank has 80 member countries, including 54 African countries (regional member countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.

JOB DETAILS:

THE POSITION:
Under the general supervision of the Director General, The Secretary/Receptionist will provide administrative support. The incumbent will help the Director General and the team to make the best use of his time by dealing with secretarial and administrative tasks.

DUTIES AND RESPONSIBILITIES

• The Secretary/Receptionist is responsible for the following activities and related services:
  
• Make appointments for experts and other staff and keep their schedules up to date;
  
• Receive visitors and attend to them with tact and discretion;
  
• Prepare briefing material used by experts for official missions and special meetings;
  
• Handle protocol-related issues concerning reception of the visitors of experts and of the Office;
  
• Organize experts’ meetings; assist the Director General‘s team assistant in coordinating official receptions;
  

SELECTION CRITERIA
Including desirable skills, knowledge and experience

• Hold a minimum of a Bachelor's degree or its equivalent in business administration, commerce, administration or a related field, supplemented by training in secretarial functions/administration/office management
  
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization;
  
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background;
  
• Handling speedily and efficiently internal and external requests;
  
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines;