Administrative Jobs at Shugulika Africa Limited, World Vision International, The Nature Conservancy and other companies

JOB DETAILS:
Operations Officer

Job Summary:
We are looking for a qualified, innovative, and analytical-oriented Operations Officer who will be responsible for the development of different analytical reports, tables, monitor against periodical targets and be able to understand and explain the reports and data. The candidate needs to have experience dealing with data analysis and have excellent working experience with Microsoft Excel.

Duties:
• Promoting efficiency by implementing improved operational procedures.
• Analyzing and maintaining operational data, and monitoring products on a daily basis.
• Performing data collection, analysis, and reporting on operational data for improved business functionality.
• Develop improved business functionality that ultimately assists with increase in profits.
• Provide support to all business units including administration, financial and human resource departments.
• Reporting to the Operations Manager about company processes and procedures.

Requirements:
• Bachelor's degree in business administration or related field with project management and Monitoring and evaluation experience.
• 2+ years ' experience in Operations, M & E, or Data analysis preferred.
• Acute understanding of resource allocation.
• Proficiency in Microsoft Excel.
• Excellent communicator both orally and written in Swahili and English.
• Detail-oriented, diligent, and proactive.


JOB DETAILS:
Sponsorship & Program Facilitator-1

Key Responsibilities:
MAJOR RESPONSIBILITIES
Planning, Implementation and reporting of planned activities: 40%
• Participate in planning and budgeting, preparation of work plans, implementation of planned activities and monitoring/ reporting of progress.
• Implement the Technical Program activities for Education, Resilience and Livelihood, Wash, H&N projects to ensure all project activities and budget are spent according to plan, budget, timeframe and quality
• Facilitate and monitor the implementation of planned activities and community level engagements.
• Mobilize and facilitate the engagements of stakeholders during planning and development meetings, workshops and Seminars.
• Identify local level partners, support and facilitate the partnership in the implementation of planned activities.
• Facilitate stakeholders and partners in supervision and monitoring of programmatic activities.
• Support the collection and documentation of impact and success stories on monthly, quarterly, semi-annual and annually.
• Participate in development and implementation of Project None Sponsorship activities (PNS).

End Results
• Projects are planned, implemented as per standards, and reported.

Monitoring, Evaluation and Reporting: 20%
• Ensure periodic output data are collected and systematically filed every month and as per programming demand.
• Work together with regional/district coordinator in gathering, reporting and analysing performance data for impact and sustainability of project implementation in a programme area.
• Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation are submitted timely
• Ensure timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation.
• Ensure timely communication with the supervisor and other relevant partners to the project thereby maintaining strong relationships at the district.
• To fill data into World Vision System templates on a monthly basis and as the indicator may require.
• Ensure monitoring and implementation of Citizen Voice and Action-action plans
End Results
• Actively participating in program monitoring, evaluation and reporting (presence of reports) and ensure the Area Program team are well informed on achievements of project goals, outcomes and outputs as per set indicators.

Child Protection and Wellbeing/Monitoring of Registered Children: 20%
• Support development of integrated monitoring plan in assigned area with ADP stakeholder
• Analyze STEP management report and follow up critical RCs findings by using case management tool
• Analyze Child wellbeing (CWB) RC visits and Service Operation Indicator (SOI) reports from STEP and share them with ADP stakeholders
• Compile monitoring reports for management action.
• Hold monthly / quarterly meetings with Child Monitors and guardians/parents and child protection committees to address findings from monitoring.
• Identify, train volunteers/monitor, partners and train on sponsorship philosophy and partnership standard.
• Provide quality and accurate information on presence, support and benefit to enable entry in STEP database.
• Monitor the wellbeing and child abuse cases and report any accordance in line with child protection policy and guidelines.
• Work with local leaders to protection children from child violations and abuses on child protection.
• Sensitization of children including all RC on child protection.
• Sensitize children, guardians/parents and other stakeholders about children’s rights and responsibilities with a view to identify child violations.
• Facilitate spiritual nurture of children.

End Results
• Foster partnership with local institution in RC monitoring.
• All sponsorship standards are well maintained

Financial and non-financial resource management:10%
• Ensure program assets, materials and financial resources are well managed to ensure Stewardship and accountability.

End Results
• Stewardship be practiced by a candidate

Core values: 10%
• Live the Core Values to ensure WV image and culture is well presented in the communities.
• Demonstrate intentional commitment in planning and implementation of to the most vulnerable (especially children, and people with disabilities.

End Results
• World vision core values be lived and maintained


KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
• Degree in Agriculture Sciences, Animal Science, Economic Development, Nutrition, Health, WASH, Education, or any relavant field.
• Experience: A minimum of 3 years working experience in Health, and/or Nutrition projects at the community level.

Required Education, training, license, registration, and certification
• Basic understanding of advocacy approaches and advocacy issues at local and national level.
• Significant experience of working with government officials, community groups and communities
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences. Attend and participate in the leadership of daily devotions.
• Ability to take initiatives, team player who is able to work with minimum supervision
• Familiar with current Advocacy issues especially on Citizen Voice and Action

Preferred Knowledge and Qualifications
• Good computer skills in MS office (Excel, word, PowerPoint etc)
• He should have good interpersonal skills
• Travel and/or Work Environment Requirement

Work environment
• Willing to work and travel in rural areas and be based at Buhoma AP – Kasulu DC with frequent visits to the field.
• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.

Physical Requirements
• Should have certificates of his or her professionalism and experience.
• Should be of good health that can enable him/her execute project activities
• Ladies are highly encouraged to apply

Language Requirements
• Excellent communication and presentation skills in English and Swahili

CORE COMPETENCIES
• Deliver Results
• Build Relationships
• Improve and Innovate
• Embrace Change


JOB DETAILS:

WHO WE ARE
Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters, and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.
Since establishing the Africa Program in 2007, The Nature Conservancy’s vision in Africa is to work towards fostering a sustainable future for people and nature, partnering with indigenous communities across 55 million acres on the continent. Our efforts are firmly rooted in people, leveraging scientific and technical expertise as we collaborate with governments and organizations to conserve and enhance Africa’s shared resources in the 9 countries we operate.

TNC’s work in Africa transcends three key pillars: securing ownership rights to lands and resources for indigenous people, strengthening leadership and resource management and helping communities value nature through a holistic appreciation of its benefits while increasing revenue streams for conservation efforts and socio-economic development. Together with our partners, we are witnessing critical milestones in integrated land and fisheries management, ocean and source water protection, energy development and sustainable food production, working together and strengthening our resolve in tackling global challenges such as climate change, habitat and biodiversity loss that stands to adversely impact the nearly 1.4 billion people that share Africa

YOUR POSITION WITH TNC
The Contract Specialist will work as part of a larger operations team, serving as focal person to provide overall contract review, guidance, and training alongside the legal team to operations and program managers in preparation for contracts in the region. The Contract Specialist is responsible for executing the BUs contracts compliance including their approvals. This position will report to Operations Manager, Africa region and the location for this position is flexible between Tanzania, Kenya, South Africa, Zambia or Gabon. No employment visas or assistance is being offered with this position except for the local labour employment requirements.

ESSENTIAL FUNCTIONS
The Contracts Specialist will support the strategic priorities of the Africa region through efficient oversight of Africa Region contracts, while providing excellent customer services to project managers. They are responsible for supporting staff from every phase of contract development from researching the legal regulations to negotiating the terms and preparing the final print document. They collaborate with Legal team to support staff to terminate contracts on favorable terms. They will provide guidance related to administrative contractual requirements based on extensive knowledge of policies and procedures to staff across Africa region. They are responsible for implementation of the contractual processes and practices in order to improve effectiveness and disseminate information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES AND SCOPE
• Develop and implement new initiatives that will ensure Africa region contractual goals and strategies are achieved.
• Prepare contractual agreements using current research methods and knowledge of a client's (program or departmental) needs and ability to fulfill its requirements
• Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally
• Collaborate with Grants Specialists on managing public awards and with the region’s legal representatives on matters of heightened complexity or risk
• Ensure contracted vendors obtain and possess required insurance coverage and that appropriate documentation is obtained and maintained
• Review contract terms and conditions to verify that they are in compliance with TNC policies and all applicable regulations
• Maintain contract tracker, to ensure all contracts are up to date and alert program managers on expiry dates, so that amendments can be done in a timely manner
• Collaborate with the legal team to maintain contract templates, guidance and training materials and ensure effective distribution thereof to regional staff
• Clearly explain contract terminology to TNC staff and other interested parties in simple language
• Self-monitor progress according to the schedule of completion to submit drafts and documents in a timely manner
• Proofread, edit, and fact-check legal documents for accuracy and consistency, according to a style guide if provided by the client
• Maintain confidentiality of sensitive information.
• Manage and/or review contractor’s invoice and deliverables before processing.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements
• Financial responsibility includes assisting with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation
• May act as a resource to others to solve problems relating to Contracts.
• Travel and work flexible hours as needed

MINIMUM QUALIFICATIONS
• Bachelor’s degree and 5 years related experience or equivalent combination;
• Finance, Operations or related field experience;
• Experience managing and implementing multiple projects;
• Experience drafting and negotiating agreements and managing contract workflow and process;
• Experience working with widely dispersed cross-functional teams.
• Demonstrated experience handling confidential information;


DESIRED QUALIFICATIONS
• Multi-lingual skills (French, Portuguese and/or Kiswahili preferred) and multi-cultural or cross-cultural experiences are appreciated;
• Ability to work in partnership with others in a collaborative role;
• Advanced knowledge in current and evolving technology related to field of experience;
• Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment;
• Strong organization, planning, and problem-solving skills, along with a strong attention to detail;

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