Logistics/Transportation/Procurement at Ifakara Health Institute, Médecins Sans Frontières, Church World Service

JOB DETAILS:
Project ECHO aims to democratize medical knowledge and dramatically improve access to best practice care to underserved people all over the world. The ECHO Model leverages videoconferencing technology and case-based learning to offer continuous education opportunities to health care providers by linking them with subject matter experts and virtual communities of practice through interactive, practical problem-solving sessions. This position will be responsible for Project ECHO-related data throughout the country, including the establishment of a centralized data system for iECHO data and continuous monitoring and quality improvement of iECHO data. The IT Specialist will support the Centre for Distance Education (CDE) in IT activities.

Duties and Responsibilities:
• Provide technical guidance and trapshooting of ECHO Equipment.
• Support the deployment of learning programs including uploading and updating curricular, and training assignments in the eLearning platforms.
• Work with Instructional Designers, and programmers to support eLearning content development.
• Facilitate live and recorded learning.
• Good understanding of software technologies and object-oriented approach
• Review current systems, National e-Learning Platform for Health, & Human Resources Health Information System and present ideas for system improvements to ensure strong functionality and optimization.
• Work with the software development team to conduct root cause analysis of issues, review new and existing code and/or perform unit testing.
• Responsible for the design and development of advanced software programs and Mobile based applications (Android and Windows platforms) when the need arises.
• Creating innovative solutions to meet the Project needs.

Qualifications:
• Bachelor’s degree in Computer Science, Information Technology, or Health Information System
• A Master’s degree will be added advantage
• Experience with a Learning Management System as a developer or administrator.
• Experience with audio and video editing
• Experience: 3+ years in information technology
• Strong Programming experience and extensive knowledge of Java and the Android SDK
• Working knowledge of web technologies, such as HTML, PHP, CSS, and JavaScript, as well as traditional programs like Java, Visual Basic, .NET, etc.
• Working knowledge of the current Microsoft Windows Desktop, Server, and Network Operating
• Systems.
• Knowledge of hardware technology and concepts
• Effective written and verbal communication skills.


JOB DETAILS:
Main purpose
• Organising and supervising the daily supply chain activities and the teams associated, at project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities
• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running of supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Logistic Team Leader and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics Team Leader in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
• Responsible for overall management and follow-up of the

Minimum Educational Qualification:
• Essential degree and specialization in Logistics/Supply Chain

Experience:
• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
• Knowledge of Tanzania importation laws, understand the supply contexts and challenges in the country with practical experiences

Languages:
• Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:
• Essential computer literacy (word, excel, power point and logistics / supply chain ERP)
• Detail-oriented, team spirit, verbal communication skills, organisational skills, flexibility, stress and time management
• Strategical thinking, results and quality orientation, planning and organization, initiative and innovation
• Adhesion to MSF principles and MSF charter
• Willingness for working and evolving with international and diverse team members


JOB DETAILS:
Introduction:
Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:
• This position is primarily responsible for the coordination and follow-up of logistics for all CWS travel, as well as preparing travel itineraries of official CWS staff travel in accordance with the CWS standard operating procedures within Sub Sahara Africa and Internationally.

This position provides support to CWS Country Offices within the region.
Essential Duties:
Travel and Logistics
• Requests for domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost-effective travel.
• Works with Programs Management and other travelers to plan and execute all confirmed travel.
• Works with relevant embassies to obtain visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for CWS staff and visitors.
• Prepares travel authorizations for all travelling staff.
• Maintains updated shared logistics resources.
• Regularly reviews all issues raised in the issue logs after travel is complete, makes follow up with the vendors and updates the log with feedback.
• Works directly with Logistics officers in Nairobi office on required logistics work.
• Conducts site assessments in processing locations when required.

Budgeting
• Maintains updated travel costs for all regions.
• Participates in annual travel budget costing and preparation.
• Monitors travel budget in the assigned locations and reports any additional costs.

Vendor Management
• Maintains a tracking system for all partner Invoices across the country offices to ensures they are captured and processed in a timely manner.
• Use ERP system to raise requisitions, review payments and reconcile vendors.
• Works closely with Procurement and Accounts to ensure vendor payments are processed as per policy.
• Conducts vendor reconciliations on a quarterly basis.
• Regularly reviews travel expenses while renegotiating with vendors for competitive rates.
• Reviews CWS trip reports and communicates follow-up items to the Admin Supervisor
• Reviews monthly invoices for local taxi service providers, ensures correct rates are being charged and also identifies local versus regional travel expenses.
• Performs other duties that may be assigned to ensure the logistical support of operations

related to official travel and other program objectives

Work collaboratively with the logistics team in Nairobi.

Qualifications:
Experience:
• Four (4) years of paid work experience is required.
• Supervisory experience is preferred.
• Administrative experience is preferred.
• Knowledge in Amadeus booking tool is preferred.

Skills:
• Demonstrated written and verbal English skills.
• Demonstrated computer skills, especially Microsoft Excel;
• Demonstrated organizational and time management skills.
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations
• Demonstrated ability to manage heavy workload

Education & Certifications:
• Bachelor’s Degree or equivalent in Business Administration, Public Administration, or four (4) years working experience required in lieu of a bachelor’s degree.

Abilities:
• Maintain the integrity of confidential financial and personnel information; communicate effectively both verbally and in writing.
• Follow instructions from the Supervisor with a positive and receptive attitude.
• Deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public.
• Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
• Maintain a high-performance standard with attention to detail.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision; take initiative.
• Maintain strict confidentiality with RSC Africa administrative and operational information; manage a large and diverse workload under pressure with competing priorities.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation; effectively manage RSC Africa’s resources.
• Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.

Important Requirements:
• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform onRacial Justice as a CWS employee required

Special Requirements:
• COVID Vaccination is strongly recommended for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Kasulu, Tanzania
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references, and an educational and criminal check is required before the start of employment
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full Time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic

Other Jobs