Logistics/Transportation/Procurement at CVPeople Tanzania, Danish Refugee Council (DRC), SWISSAID and ATCL

JOB DETAILS:
Job Description
Responsibilities
• Prepare proposals, request quotes and negotiate purchase terms and conditions
• Prepare and issue purchase orders and agreements
• Monitor supplier performance and resolve issues and concerns
• Inspect and evaluate the quality of purchased items and resolve shortcomings
• Researching and identifying prospective suppliers
• Liaising with internal project teams and maintaining strong supplier relations
• Evaluating products and suppliers according to key business criteria
• Analyze industry and demand trends and support senior management with the development and implementation of sourcing strategies

Requirements
Knowledge and Experience
• Proven work experience as a Procurement Specialist or similar role
• Good working knowledge of purchasing strategies
• Excellent communication, interpersonal and negotiation skills
• At least 5 years work experience in a related field
• Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems
• A bachelor’s degree in business administration, supply chain management or a similar field preferred


JOB DETAILS:
Overall purpose of the role:
The Supply Chain Assistant will ensure efficient and effective procurement of supplies, services and works providing value for money and in compliance to best practices as per DRC Supply Chain Operations Handbooks and donor regulations.

Responsibilities:
• Responsible for execution of procurement activities in in a timely manner achieving value-for money while fully compliant to DRC and relevant donor procurement procedures and regulations.
• Work closely with the warehouse unit informing them of the supply pipeline, and ensure requestors verify supplies at delivery time. Follow up on timely delivery of supplies ensuring the items meet approved requestor specifications.
• Support in ensuring adherence to procurement plans by working closely with relevant budget-holders and supply chain Team Leader.
• Assist in an internal and external audit ensuring required information and documents requested are ready for submission to auditors.
• Before placing an order, the Supply chain Assistant together with Supply Chain Officer carefully checks purchase orders for accuracy, completeness, and clarity, verify that the production, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order
• Conduct delivery follow up for all committed Purchase orders and share with the requestors
• To assist in the verification and review of all procurement process and documents before placing an order, work, or service contract.
• Facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities
• Timely process the payments for all completed good, service, work and send to Finance for payment
• Complete the purchase form checklist, ensure the procurement file is complete and correct in accordance with DRC procurement guidelines before final approval and submission to Finance.
• Follow up on aged invoices and ensure proper reconciliation with complete documentation.
• Crosscheck that the complete procurement folders are filed and are accessible when required. Ensure that copies of all procurement files are done and labeled.
• Ensure the filing and archiving of the procurement file hard copies and the scanned copies on Share point follow the proper file naming protocol.
• Excellent liaison, communication and facilitation skill. Engage with relevant authorities for processing of camp entry permits.
• Observe the DRC Code of Conduct and DRC’s Anti-Corruption Policy and ensure any potential conflicts of interest are promptly raised and reported.
• To perform any task requested by your Line Manager

Reporting
• Weekly PR/PO Tracker status report, Procurement and Payment Tracker

Experience and technical competencies:
• Minimum 2 years’ experience in procurement and logistics function in a busy work environment with an NGO or INGO.
• Familiar with donor procurement guidelines; UN Agencies, DANIDA, FCDO, USAID, ECHO.
• Strong work ethic with high integrity and transparency
• Ability to work under pressure and deliver on tight deadlines.
• Strong skills and experience in using ERP system.
• Strong communication and feedback skills.
• Team-oriented.

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education:
• Bachelor’s degree in Procurement and Logistics or Supply Chain Management.
• Certificate in Humanitarian Logistics and Supply Chain Management

Languages:
• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Female candidates are strongly encouraged to apply for this position

Key stakeholders:
• DRC Staff
• Suppliers/Service Providers
• MoHA

Core competencies Basic Advanced Expert
Striving for excellence ☐ ☐ ☒
Collaborating ☐ ☐ ☒
Taking the lead ☐ ☒ ☐
Communicating ☐ ☐ ☒
Demonstrating integrity ☐ ☐ ☒


JOB DETAILS:
Description
• We require a person who has Strong communication and negotiation skills. Good analytical and strategic thinking skills and management experience to fulfill all relevant paperwork and admin requirements where applicable as a Procurement Officer.

Responsibilities involved include;
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.


JOB DETAILS:
Job purpose:
As part of Swissaid Tanzania Country Programme 2019- 2024, contribute to Outcome 1 “Improved sustainable rural livelihoods of smallholder farmers” and in particular to its Output 1 “Increased smallholder farmers’ production through diversified agro-ecological farming”.

key duties and responsibilities:
• Operate Swissaid Vehicles and do basic maintenance
• Maintain defensive driving
• Perform daily Pre-trip and Post-trip vehicle inspection.
• Ensure safety keeping the vehicle and accessories (e.g Jack, spare tire, wheel spanner, First Aid Kit & another tool)
• Serve as a positive role model while providing transportation services
• Able to read and observe Traffic rules and to avoid traffic offensive and respond immediately to accident and ensure immediate action required is taken.
• Check and inform the management on expiration of Vehicle Road permits
• Ensure the periodic scheduled vehicles for maintenance is done in appropriate time, include arranging regular cleaning for the vehicle, planning each route based on road and observe traffic conditions.
• To Provide other services as requested by management when not engaged in transportation services.
• Complying with road Tanzania Road regulations and be updated with new rules.
• Participate in SW Team activities and contribute to regular HR, Administrative and Finance matters as necessary.
• Perform messenger duties as and when needed, including but not limited to delivery and collection of material/documents and work-related items.
Field Driver Cum Mechanics/Messenger Job Vacancy at SWISSAID

Qualifications and experience:
• Possession of Advanced level certificate or Ordinary level certificate
• Holder of Certificate or Diploma advanced Drivers Course Grade II Industrial or VIP and/or a significant
from NIT/VETA.
• Able to read/Speak and write English (recommended) and Kiswahili (must)
• Possession of Driving License Class “E”
• Practical experience and interest in working with Project activities including the government, civil society,
academia, organizations, agriculture sector and private sectors.
• Computer literate (recommended).
• Ability to work independently, multitasking extra hours, be a team player.


JOB DETAILS:
Job Description
Air Tanzania Company Limited (ATCL) is expanding its network to meet the needs of its Business Strategy which focus on sustaining the recorded achievements and remain an airline of choice that meets and exceeds customers’ expectations in line of its mission of provision of reliable, safe, and high-quality services. Therefore, applications are invited from qualified Tanzanians to fill the positions mentioned below;

Minimum entry qualifications
• Must have flown with more than 500 flying hours or above with Commercial Pilot License, Multi Engine with Instrument Rating.
• Must have an experience of handling a minimum of 10 tons equipment with a good performance.

Duties and responsibilities
• To participate in the Pilot-in-Command’s crew briefing, and make himself aware of all relevant aeronautical and meteorological information as well as relevant papers documenting the aircraft technical status and its anticipated load.
• To prepare the OFP and when necessary, file the ATS Flight Plan with the appropriate Authority. If stored plans are used then he should ensure that the correct plan has been activated
• To carry out such duties concerning the flight in accordance with the SOP, including procedures, limitations and performance related to the specific aircraft type, as allocated to him by the Pilot-in-Command;
• To confirm the safe navigation of the aircraft, maintaining a continuous and independent check upon both the geographical position of the aircraft and its safe terrain clearance
• To safely and properly conduct the flight in compliance with the current flight plan and the Pilot-in-Command’s instructions when the Pilot-in-Command is not at the controls.
• To provide advice, information and assistance to the Pilot-in-Command, as may contribute favorable towards the safe and efficient conduct of the flight.
• To assist the Pilot-in-Command in administration duties related to the flight and
• To seek and receive information and/or explanation from the Pilot-in Command, as may be necessary to enable fulfilment of functions.
• To assist the Flight Safety Department for all Technical related matters
• Perform any other official duties as may be assigned by your supervisor.