Logistics/Transportation/Procurement at RTI International, Tanzania Cereals and Other Produce Board (CPB), Asilia lodges and Camps Limited, Itracom Fertilizer Limited and other companies

JOB DETAILS:
Procurement and Administrative Assistant Job Vacancy at RTI International.
Job Description

Purpose of the position:
The Procurement and Administrative Assistant will provide overall management of project Logistical needs including but not limited to the processes of Procurement (local and international), Transport of Procured Goods, and oversight of Asset Management and Inventory control. The Procurement and Administrative Assistant will ensure compliance with RTI logistical and procurement SOPs.

Essential Responsibilities:
Procurement
• Serve as a Procurement Officer for the project, assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with RTI Procurement Policy for international offices and USAID rules and regulations.
• Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with RTI procurement procedures and in consultation with RTI’s regional and head offices.
• Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services. Confirm any other relevant information from requestors and seek recommendation from regional or head office IT support team members for related IT goods.
• Coordinate and ensure that all project related purchases are reviewed and approved in accordance with the purchase authorization matrix.
• Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, local order forms, etc. are kept accountable and easily accessible by managers.
• Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the Purchase Orders/Service Agreements. Furthermore ensure quality and opportune delivery of purchased goods/services.

Administrative
• Oversee payment preparation and documentation and liaise closely with the finance team concerning payment of purchased and delivered goods and services.
• Assist with processing and maintenance of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc).
• Coordinate logistics planning and administration for travel, accommodation, and per diem for in-country conferences, meetings, and study tours.
• Support in-country project meetings, workshops and surveys. This may include booking rooms, coordinating schedules, issuing and tracking meeting invitations, preparing meeting agendas and supporting materials, and preparing meeting notes, as well as dispersing funds in the field.

Minimum required Education. Experience, Skills & Abilities:
• Master’s degree or bachelor’s degree in Business Administration or Procurement with 1 year working experience in project procurement and administration.
• Knowledge of USAID procurement policies and regulations a plus
• Excellent knowledge of Microsoft Office and procurement software.
• Strong verbal and written English communication skills
• Ability to build effective relationships with all clients, peers, and stakeholders
• Ability to work hands-on, independently, and within team


JOB DETAILS:
Duties and responsibilities
• To file transaction documents;
• To assist in arranging stocks;
• To dispatch goods received notes and invoices to payment section;
• To receive and issue goods;
• To assist in maintaining and updating stock bin card and stores loan records;
• To assist in keeping stores in proper bins, racks or locations;
• To check transactions in stores accounting documents and registers;
• To assist in preparing purchase requisitions/orders upon approval

Qualifications and experiences
• Holder of Holder of Diploma in Supplies and Logistics Management, Materials Management, Procurement and Supplies Management or its equivalent from a recognized Institution.


JOB DETAILS:
Introduction & Job Summary
We are a company built by passionate people with long-standing roots in the original family-run safari companies of East Africa, such as Ker and Downey, which originated in 1946, Rekero Camp in 1986 and Olivers Camp in 1992. With a pioneering eye, our founders, many of whom are still involved today, combined their safari experience, passion, and commitment to East Africa, and in 2004, formed Asilia Africa. They knew that their diverse characters and family spirit could bring real change to East Africa in a meaningful way, which lead them to choose the name Asilia – Swahili for ‘genuine’ or ‘authentic’. Although we are keen and committed to preserving the authentic, family-run East African safari experience, we understand that operational stability and scale are essential in realising our vision of making a substantive, lasting positive impact.
Following on from our founders’ original vision, our core values of family spirit, teamwork, and dedication to service underpin all that we do. Today, we are a fast-growing, leading travel brand in East Africa, employing more than 900 people with a footprint of 23 camps and lodges in Kenya and Tanzania. We offer guests a genuine African safari through rich, meaningful, and immersive wildlife experiences. As new opportunities emerge, we continue to evolve, but will always be rooted in one fundamental principle: to offer genuine safaris that make a genuine difference and empower the crucial wilderness areas in East Africa to thrive, benefiting people and nature alike.
We are looking for a professional a Stores & Procurement Manager for Tanzania.

Job Role
PROJECT
• Facilitating the Project operations Management on the specific project sourcing and costing, executing Capital Expenditure requirements at the best cost analysis and monitoring the project progression, expediting the terms and conditions for such contracts.
• Negotiate bulk ordering for specific projects
• Facilitate miscellaneous orders

PROCUREMENT
• Dealing with international sourcing for the specific requirement when local markets are exhausted, establishing international partnerships to smooth the Procurement activities and effective importation including selection of competitive agencies.
• Importation of goods from the international markets and or suppliers with the best
• import and export procedures adhered using the approved TIC list for the exemption purposes and duties. Keep the TIC list updated and advice process the new application on its expiration.
• Supervise the procurement cycle and executing daily purchases to support the operational requirements of the organization and its units at the best practice of purchasing principles.
• Producing Procurement reports and monthly Purchase orders status for order completion in the system. Also to keep all Procurement records for the best interest of the company and Procurement audit purposes.
• Produce status report weekly on all orders in the system and their status Signoff the LPO’s

SUPPLIERS
• To undertaking the procurement functions efficiently and wisely, obtaining by an ethical means the best Value for Money from a cost/quality basis.
• To ensure continuity of supply maintaining effective relationship with existing sources and by developing other sources of supply either as alternatives or to meet emerging or planned needs.
o Organizing the collection of goods in the most economical way in terms of cost and time.
• Solicitation, evaluation and selection of competitive suppliers, service providers and contractors as per the company’s Procurement policy.
• Managing the Suppliers database providing updates about the supplier’s performance and keep their records such as address and contacts.
• Negotiate with suppliers and manage suppliers contracts with best prices and achieving value for money
• To make sure all listed suppliers has signed their contracts and visit them at least twice a year.
• Analysing and monitoring suppliers’ prices, market conditions and price fluctuations and create awareness for the particular changes.
• Negotiate quarterly prices with suppliers when possible Bulk buying
• Signing recons before payments are done to suppliers and follow up on the outstanding required documents.
• To Make sure camps gets their goods and or services on time
• To make sure all suppliers are paid on time as agreed on the contract
• To be well-informed on tax matters affecting the Company based on the purchases made by the Company and the impact on the cost.
Human Resource
• To maintain sound co-operative relationship with other departments, providing information and advice as necessary to ensure the effective operation of the organization as a whole.
• Conduct timely performance appraisals of direct reports and highlights areas of improvements
o Training, coaching, and development junior staff
• Assisting in any other areas of the Procurement function as requested by a senior Manager within reasonable limits.

STORES
• To maintain tight control on all stores, keys and inventory
• To maintain good contact with re supplies vehicle owners
• Making sure all the Owners of the vehicle we hire for re supplies have sign off the contract with Asilia and they get paid in time
o To Make sure the departments run within the budget
Stores & Procurement Manager Job Vacancy at Asilia lodges and Camps LTD
Minimum qualification and experience
• Bachelor’s Degree or Masters in Procurement and Supply Chain Management from recognized Institution (Certified with the Board of procurement will add advantages)
• 5+ years’ experience in procurement, Stores and purchasing
• Excellent managerial and training skills
• Excellent written and verbal communication skills coupled with good listening and critical reasoning skills
• Should have problem solving and decision-making skills
• Must be able to demonstrate excellent analytical and report writing skills.


JOB DETAILS:
Job Description
Itracom Fertilizer Limited is a fertilizers Factory in Dodoma City.

Itracom Fertilizer Limited is a fertilizers Factory in Dodoma City.

Post Title: Transport And Logistics
Departments: accounting and finance

Other Jobs