Deadline of this Job: 23 October 2022
JOB DETAILS: HSSEQ Lead (Tanzania) Job Vacancy at Alistair Group
Dar es Salaam, Tanzania, United Republic of
Full Time
HSSEQ
Manager/Supervisor
Reports to: Head of HSSEQ (Group)
Based: Dar es Salaam (Tanzania)
Requirements:-
• Minimum of bachelor’s degree
• NEBOSH / SAMTRAC equivalent certified
• Extensive knowledge of Integrated Management System | ISO 9001, 14001 & ISO 45001
• Auditing Experience of ISO 9001, 14001 & ISO 45001
• 5+ years working experience
• Conversant with Logistics and Lifting Operations
Role responsibilities:-
• Carry out the day to day operations of HSSEQ department and contribute to the application of effective Health, Safety and Environmental management by providing technical support.
• To promote continual improvement, humility and safety across the country.
• Actively support and maintain the Health, Safety, Security, Environment and Quality standards | ISO 9001, ISO 14001 & ISO 45001.
• Assist in compliance reviews, general risk assessments and other safety assessments to support HSSEQ
• Manage HSSEQ Programs, Policies and Procedures and maintain relevant logs and documentation.
• Review all documentation as per the yearly review schedules
• Assist in the compliance of applicable laws and regulations.
• Perform HSSEQ Inspections and prepare applicable HSSEQ weekly and month reports.
• Provide assistance and advice on HSSEQ issues to make recommendations to the company.
• Participate in detailed incident investigations and Root Cause Analysis.
• Promote incident prevention for the benefit of employees and visitors.
• Assist in the development and presentation of relevant HSSEQ training.
• Observe HSSEQ regulations, wearing of required safety equipment, encourages safe working practices, corrects obvious hazards immediately or reports them to the proper personnel.
• Maintain positive and proactive relations with managers and employees, as well as customers and regulatory agencies.
• Oversee all waste management and implementation of site-specific waste management plans
• Develop site specific emergency response plans and perform training in those plans
• Ensure all tasks are risk assessed and Job risk assessments produced
• Travel to other locations regularly for meetings, training, inspections, etc.
Deadline of this Job: 15 October 2022
JOB DETAILS: Office Management
• Carry out routine tasks to ensure that the Shule Bora office is a safe working environment
• Complete weekly stock reports on office supplies
• Carry out general office duties as requested by the Operations Manager
Procurement
• Provide support to the procurement activities.
• Liaise with finance team on payments to vendors/suppliers
• Monitor and keep accurate records of the Programme Asset & inventory Registers.
• Support the delivery arrangements of all goods including printed materials.
• Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.
Events and Logistics
• Supporting the Technical Team in the organisation of events, meetings and workshops.
• Liaising with hotels and accommodation providers
• Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including
• Communications with UK team members for support with visa applications, flight bookings, and security briefings.
• Management and timely communication of local arrangements such as airport transfers and hotel bookings.
• Supporting the development and regular update of welcome packs and induction information.
Administration
• Supporting sub-consultants with their administration and other arrangements
• Managing the mobile communications (office phones, phone credit, internet, etc)
• Manage meeting room bookings, and ensure the room is set up as per need.
• Maintain operations records in accordance with Mott MacDonald processes and procedures
• Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald);
• Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
Candidate Specification
Skills
• Proven experience in an administrative or operations role
• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
• Experience of organizing events – managing bookings, invitations, advertising, printing, and on-the-day requirements
• Ability to priorities and work under pressure.
• Ability to work in a collaborative team setting.
• Proficient in using MS packages, particularly Word, Excel and PowerPoint
• Strong organizational skills, reliability, and adherence to ethical standards
• Excellent verbal and written communication skills
• Fluency in written and spoken English, Kiswahili preferred.
Experience
• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
• Experience of working on donor-funded programmes in multi-national teams
Knowledge
• Basic knowledge of the Education Sector in Tanzania
• Ability to draft letters in English and Swahili
• Ability to draft processes and procedures in English and Swahili
Qualification
• Bachelor`s degree in Administration studies, Logistics, or related field
Job Profile
The UK aid funded Shule Bora programme aims to improve the quality of pre-primary and primary schools in Tanzania. There are four main outcomes: improving learning outcomes for all children, improving transition rates to secondary schools for girls, ensuring children are safe in and around schools, and helping children with disabilities access quality education.
The programme will:
• Work with Ministry of Education, Science and Technology (MOEST) and the President’s Office Regional Administration and Local Government (PO-RALG) to test, adapt and implement at scale quality, gender-transformative, disability-inclusive and safe to learn education approaches in 9 regions, generating learning and evidence on how to achieve these outcomes affordably and at scale.
• Support GoT with the timely and effective implementation of the PforR mechanism through technical assistance and capacity building, with a strong focus on data verification, financial management and risk management. Support lesson learning processes from PforR so that these can be embedded into government processes and shared with development partners and other key stakeholders. Ensure that lessons and best practice from (1) are used to inform PfR mechanism.
• Manage and coordinate programme activities, with a strong focus on (i) ensuring a high-quality programme, financial and risk management oversight, (ii) working with an independent Learning and Evidence (L&E) provider on establishing regular, rigorous and community-driven monitoring and evaluation activities, and (iii) developing and implementing a strategy for effective communication of Shule Bora objectives, results, and lessons learned to a range of target audiences.
Other Information
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence