Job Overview
• We are looking for an enthusiastic Accounting Intern to join our accounting team.
• You will be responsible for gathering financial data and preparing accurate reports. Also, you should be able to maintain journal entries.
• You will be working closely with the Finance Manager to understand our company’s accounting practices. Besides, you should be detail-oriented and have the ability to conduct in-depth research.
• Your strong analytical skills are vital in cross-checking and verifying financial documents.
• As an Accounting Intern, you should be highly efficient, motivated, and reliable.
• Moreover, you should display a learning attitude and should be able to cope in a competitive environment.
• You should also be able to accept constructive feedback and improve your skills.
• Send in your application if you would like to work on your accounting skills. We would love to have you onboard.
Responsibilities
• Assisting in the collection and preparation of monthly financial reports
• Maintaining journal and general ledger entries
• Coordinating with the Accounting Officer during audits and annual forecasting
• Communicating with the Accounts Payable Manager and Accounts Receivable
Manager to track pending invoices
• Undertaking data entries and balance sheet reconciliations
• Assisting the accounting team in researching and analyzing our financial data
• Maintaining accurate and detailed inventory records
• Performing administrative duties such as preparing invoices and updating
accounting files, as and when required
• Cross-checking financial statements and data for accuracy
• Using accounting software when performing accounting duties such as
generating financial reports
• Assisting the payment processing team in undertaking credit checks
• Adhering to the State and Federal regulations when performing accounting
duties
• Ensuring completion of assigned tasks as per the timeline provided
• Preparing and verifying expense reports and statements
• Assisting in filing IT returns
Requirements
• Bachelor’s degree in Accounting, Finance or a related field
• Willingness to Volunteer
• Basic knowledge of accounting principles, GAAP, and laws
• Excellent mathematical skills
• Familiarity with accounting software like FreshBooks, Wave, and Xero-added
advantage
• Good communication and interpersonal skills
• Strong analytical and problem-solving skills
• Ability to work independently and collaboratively
• Good multitasking and organizational skills
• Willingness to learn new concepts
• Ability to work under pressure
• Highly motivated and reliable individual
Deadline of this Job: 09 November 2022
Deadline of this Job: 12 November 2022
Job Profile
• Participates in the development and implementation of Tax policies and procedures.
• Support in the completion of corporate and other tax-related compliance obligations for operations in Tanzania.
• Support in ensuring the accuracy of data and supporting tax positions for compliance returns and identifying positions and/or transactions requiring further review, including resolving such items for the purposes of correct and complete compliance.
• Keep up-to-date with Tanzania’s tax legislation, to be part of the centre of expertise internally for matters relating to these taxes and able to undertake tax-technical research to respond to day-to -ay questions from the business in relation to tax matters.
• Assist in the provision of training and knowledge sharing to increase tax awareness and improve record-keeping across the business.
• Assist with contract reviews from a tax perspective.
• Ensure adherence to the Sandvik policies specific to tax compliance and review of local tax policies specific to compliance on a regular basis and ensure these are updated when required.
• Assist with local Transfer Pricing compliance and documents in accordance with relevant country law.
• Assist with the handling of tax audits, data gathering, data analysis and preparing draft replies to tax authorities.
Your Profile
• University Qualification/s in Business, Accounting, Finance, or Law.
• ACCA/CPA Qualified.
• Minimum 5 years’ relevant work experience as a Tax Accountant or a similar role.
• Knowledge of relevant Tax and Compliance laws.
• Good understanding of MS Office and accounting software.
• Strong attention to detail with excellent analytical skills.
Job Profile
• Participates in the development and implementation of Tax policies and procedures.
• Support in the completion of corporate and other tax-related compliance obligations for operations in Tanzania.
• Support in ensuring the accuracy of data and supporting tax positions for compliance returns and identifying positions and/or transactions requiring further review, including resolving such items for the purposes of correct and complete compliance.
• Keep up-to-date with Tanzania’s tax legislation, to be part of the centre of expertise internally for matters relating to these taxes and able to undertake tax-technical research to respond to day-to -ay questions from the business in relation to tax matters.
• Assist in the provision of training and knowledge sharing to increase tax awareness and improve record-keeping across the business.
• Assist with contract reviews from a tax perspective.
• Ensure adherence to the Sandvik policies specific to tax compliance and review of local tax policies specific to compliance on a regular basis and ensure these are updated when required.
• Assist with local Transfer Pricing compliance and documents in accordance with relevant country law.
• Assist with the handling of tax audits, data gathering, data analysis and preparing draft replies to tax authorities.
Your Profile
• University Qualification/s in Business, Accounting, Finance, or Law.
• ACCA/CPA Qualified.
• Minimum 5 years’ relevant work experience as a Tax Accountant or a similar role.
• Knowledge of relevant Tax and Compliance laws.
• Good understanding of MS Office and accounting software.
• Strong attention to detail with excellent analytical skills.
Deadline of this Job: 16 November 2022
JOB DETAILS:
Major responsibilities
Activity
1-Strengthen Internal Controls and enhance Compliance: 15%
• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others
• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance inline Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework
End Results
Controls are in place and adhered too to minimise risks for the office.
Activity
2-Manage Disbursements and Cashflow for WVT: 20%
• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.
End Results
Cash balance within Target Low and liquidity management benchmarks
All banking related matters are well managed,
Timely payment to our suppliers/vendors
Activity
3-Mobile Money Disbursement Management: 15%
• Ensure completeness of supporting documents received from field to support all Mobile Money payments
• Ensure that internally generated invoices are sent to Shared Services Centre before processing the payments
• Ensure that payments have been approved by the relevant officers and are done within three days as per policy, including both integrations and allocation accordingly
• Perform Monthly review of National office Mobile Money reconciliation account and ensure the float reflects the true picture of the balance available as at balance sheet date.
End Results
Timely payment to beneficiaries and reconciliation prepared for.
Activity
4-Overall Financial Reports timeliness and quality rating meet minimum partnership reporting standards:25%
• Coordinate timely monthly financial reporting while working with the field finance staff
• Ensure financial reporting follows IPSAS and GAAP
• Ensure Field Financial Reports are printed, reviewed, approved and filled by the 15th of the following month
• Review Bank reconciliations for all WVT bank accounts and ensure they are prepared timely on monthly basis with no long outstanding cheques or deposits in transit.
• Perform Project Budget and Actual System reconciliation on a monthly basis for all funding streams.
• Ensure timely monthly reconciliations of direct Funding from donors and support offices
• Ensure that budget JVs are posted in a timely manner and all additional revenue commitments are timely updated in sun systems records.
• Review Monthly General ledger funding reconciliation while working with Global Center and ensure that no long outstanding items over 60 days
• Provide technical support to the finance team and ensure data security & integrity to WVT sunsystem database is upheld.
• Provide access to R2R and P2P where it is required for finance staff.
• Coordinate Creation of account codes and set combinations in collaboration with Financial Reporting Services Centre.
• Provide oversight for account allocation for staff.
• Ensure that benchmarks for provision metrics are met.
End Results
Timely & Accurately report is produced by national office.
Timely account validation and allocation performed.
Activity
5-Balance Sheet Management:15%
• Ensure monthly reconciliations of balance sheet items and clean up.
• Perform vendor account reconciliations and follow up on reconciling items timely
• Oversee monthly timely Accounts Allocation for all balance sheet accounts
• Share aging analysis for balance sheet items with relevant staff for action.
End Results
The balance sheet account is current and gives true picture of financial position for the office.
Activity
6-Provide Leadership of Accounts staff and support capacity building: 10%
• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures
• Support the Finance Director in the roll out of global and local initiatives related to finance.
• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance Director.
End Results
• Staff capacity built and succession plan in place.
• 100% implementation of finance-related initiatives.
Knowledge/qualifications for the role
Required Professional Experience
• MUST: Bachelor’s Degree of Accounts/finance, CPA(T),
• Master’s degree in Finance or related is added advantage
• 5 years’ experience in NGOs and in a managerial position
• Experience on Financial reports preparation,
• Working close with audit, ability to address and solve issues.
Required Education, training, license, registration, and certification
• MUST: Bachelor’s Degree of Accounts/finance, CPA(T), or Master’s degree in finance or related will be an added advantage.
Preferred Knowledge and Qualifications
• SunSystems, Microsoft excel, word, power point presentation,
• Ability to adopt the changes and support the implementation
Travel and/or Work Environment Requirement
• Limited travels in the field. Mainly NO-based position
Physical Requirements
• Physically fit as the job requires a lot of flexibility
Language Requirements
English and Kiswahili
Key working relationships
• Contact (within WV or outside WV)
• Banking
• Reason for contact
• Follow up with Bank on different matters, eg Open the accounts, closing, pending payments, delay e.tc
• Follow up on interest offered etc.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Government offices/TRA
• Reason for contact
• Statutory related matters
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Staff
• Reason for contact
• Staff issues related to innovation and simplification
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Support offices.
• Reason for contact
• SA & PA issues, GL related matters, funding reconciliations, monthly income follow up.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Shared services center & FRSC
• Reason for contact
• Day to day issues may arise/reporting matters on monthly basis etc.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• EARO
• Reason for contact
• Monthly funding request, any issue arose as part of the resolution.
• Frequency of contact
• Monthly
Decision making
• Number of issues related to finance, which is within Accounts Manager’s mandates, other issues may also be escalated to FSSD for more engagements and guidance.
Core competencies.
• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change
Other Jobs
JOB DETAILS:
Major responsibilities
Activity
1-Strengthen Internal Controls and enhance Compliance: 15%
• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others
• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance inline Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework
End Results
Controls are in place and adhered too to minimise risks for the office.
Activity
2-Manage Disbursements and Cashflow for WVT: 20%
• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.
End Results
Cash balance within Target Low and liquidity management benchmarks
All banking related matters are well managed,
Timely payment to our suppliers/vendors
Activity
3-Mobile Money Disbursement Management: 15%
• Ensure completeness of supporting documents received from field to support all Mobile Money payments
• Ensure that internally generated invoices are sent to Shared Services Centre before processing the payments
• Ensure that payments have been approved by the relevant officers and are done within three days as per policy, including both integrations and allocation accordingly
• Perform Monthly review of National office Mobile Money reconciliation account and ensure the float reflects the true picture of the balance available as at balance sheet date.
End Results
Timely payment to beneficiaries and reconciliation prepared for.
Activity
4-Overall Financial Reports timeliness and quality rating meet minimum partnership reporting standards:25%
• Coordinate timely monthly financial reporting while working with the field finance staff
• Ensure financial reporting follows IPSAS and GAAP
• Ensure Field Financial Reports are printed, reviewed, approved and filled by the 15th of the following month
• Review Bank reconciliations for all WVT bank accounts and ensure they are prepared timely on monthly basis with no long outstanding cheques or deposits in transit.
• Perform Project Budget and Actual System reconciliation on a monthly basis for all funding streams.
• Ensure timely monthly reconciliations of direct Funding from donors and support offices
• Ensure that budget JVs are posted in a timely manner and all additional revenue commitments are timely updated in sun systems records.
• Review Monthly General ledger funding reconciliation while working with Global Center and ensure that no long outstanding items over 60 days
• Provide technical support to the finance team and ensure data security & integrity to WVT sunsystem database is upheld.
• Provide access to R2R and P2P where it is required for finance staff.
• Coordinate Creation of account codes and set combinations in collaboration with Financial Reporting Services Centre.
• Provide oversight for account allocation for staff.
• Ensure that benchmarks for provision metrics are met.
End Results
Timely & Accurately report is produced by national office.
Timely account validation and allocation performed.
Activity
5-Balance Sheet Management:15%
• Ensure monthly reconciliations of balance sheet items and clean up.
• Perform vendor account reconciliations and follow up on reconciling items timely
• Oversee monthly timely Accounts Allocation for all balance sheet accounts
• Share aging analysis for balance sheet items with relevant staff for action.
End Results
The balance sheet account is current and gives true picture of financial position for the office.
Activity
6-Provide Leadership of Accounts staff and support capacity building: 10%
• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures
• Support the Finance Director in the roll out of global and local initiatives related to finance.
• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance Director.
End Results
• Staff capacity built and succession plan in place.
• 100% implementation of finance-related initiatives.
Knowledge/qualifications for the role
Required Professional Experience
• MUST: Bachelor’s Degree of Accounts/finance, CPA(T),
• Master’s degree in Finance or related is added advantage
• 5 years’ experience in NGOs and in a managerial position
• Experience on Financial reports preparation,
• Working close with audit, ability to address and solve issues.
Required Education, training, license, registration, and certification
• MUST: Bachelor’s Degree of Accounts/finance, CPA(T), or Master’s degree in finance or related will be an added advantage.
Preferred Knowledge and Qualifications
• SunSystems, Microsoft excel, word, power point presentation,
• Ability to adopt the changes and support the implementation
Travel and/or Work Environment Requirement
• Limited travels in the field. Mainly NO-based position
Physical Requirements
• Physically fit as the job requires a lot of flexibility
Language Requirements
English and Kiswahili
Key working relationships
• Contact (within WV or outside WV)
• Banking
• Reason for contact
• Follow up with Bank on different matters, eg Open the accounts, closing, pending payments, delay e.tc
• Follow up on interest offered etc.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Government offices/TRA
• Reason for contact
• Statutory related matters
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Staff
• Reason for contact
• Staff issues related to innovation and simplification
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Support offices.
• Reason for contact
• SA & PA issues, GL related matters, funding reconciliations, monthly income follow up.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• Shared services center & FRSC
• Reason for contact
• Day to day issues may arise/reporting matters on monthly basis etc.
• Frequency of contact
• Monthly
Contact (within WV or outside WV)
• EARO
• Reason for contact
• Monthly funding request, any issue arose as part of the resolution.
• Frequency of contact
• Monthly
Decision making
• Number of issues related to finance, which is within Accounts Manager’s mandates, other issues may also be escalated to FSSD for more engagements and guidance.
Core competencies.
• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change
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