JOB DETAILS:
Key Responsibilities:
MAJOR RESPONSIBILITIES
• Ensure receipt and dispatch of food commodities as per standards
• Supervise Store Keepers to assume their duties accurately
• Ensure proper documentation as per requirement
• Ensure the cleanliness of the warehouses to the acceptable level
• Liaise with Food Distribution Staff for better planning of required and delivery of food commodities in a timely manner
• Compile quality periodical reports timely
• Participate in monthly Physical Inventory exercise
KNOWLEDGE/ QUALIFICATIONS FOR THE ROLES
• One-year experience in working with humanitarian operations,
• Experience in handling commodities management
• Experience in working with refugee programs
• Required Education, training, license, registration, and certification
• Degree in Accountant or Procurement
• Certification from Procurement and Supplies Professionals and Technicians Board (PSPTB) is an added advantage,
JOB DETAILS:
Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene (WASH), Shelter and infrastructure, General Food Distribution (GFD) and Livelihoods.
Overall purpose of the role:
We are seeking a specialist to support DRC’s Tanzania operation strengthen supply chain function. As part of DRCs commitment to localisation, the specialist will help build the capacity of supply chain national team leaders and staff both technically and managerially. The role will employ practical approaches in equipping the team with skills and competencies that will maximise their performance, skills and knowledge in executing their functions to ensure the smooth running of functions to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations.
Geographic scope: Tanzania-Kigoma Region
This role has a focus on Tanzania and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Main Responsibilities:
- Review the structure of the team and make recommendations for change based on portfolio of work and budget constraints; Assess the capability and capacity of the team and key individuals.
- Providing recommendation to the Area Manager and the Head of support service in defining Policies, Procedure guidelines, technical manuals, and standards in relation to all management fields (procurement/purchasing, infrastructure/office management, fleet management, assets management, stock management, IT and Communication management, etc.
- Coordinate with the Administration/HR and Finance Department to ensure that systems in place for payment processes to suppliers are made on-time and respecting the financial systems.
- Ensure that facilities have appropriate IT (with support from IT officer and regional office) and Communications infrastructure and equipment allowing permanent communication between the HQ, the coordination team and the field offices.
- Recommend/implement training plans in areas for improvement (technical management, people management, project management) for support and program team, build the capacity of team leaders and staff, developing and implementing guidance, on the job training and supervision, mentoring and coaching.
- Rolling out training and development, guidance, SOPs in the following areas as needed/prioritised:
o Procurement
o Contract management
o Logistics including Fleet and Warehousing
o Site /Office Management and Maintenance
o Safety and Security
Deliverables
The specialist will support the following deliverables (subject to an inception discussion and planning sessions with management):
- Costed structure review
- Capacity assessment for Team
- Capacity Improvement Plan and work plan for implementation
- Training Materials (including Dynamics software materials)
- SOPS reviewed and contextualized
- Updated vendor data base
- Updated list of Framework agreement with vendors
- Updated procurement plans
- Updated assets and inventory overview
- IT assessment overview for all facilities
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
Essential Experience
- At least 5 years' experience in senior Supply Chain function in a Humanitarian context
- At least 3 years' experience with people management and specifically capacity building
- Knowledge of project cycle management
- Bachelor’s degree in relevant sector and field experience
- Knowledge of supply chain management and procurement processes
- Knowledge of budget cycle and monitoring processes
- Knowledge of key donor policies and compliance procedures, like UNHCR, WFP, Danida
- Experience working with DRC Dynamics or a similar ERP system
- Full professional proficiency in English and Kiswahili
- Excellent communication skills – both oral and written
Competency profile
- Compliance and Detail-oriented
- Strong team player
- Excellent interpersonal skills, culturally sensitive and adaptable
- Flexible, enthusiastic and willing to learn from others
- Understands humanitarian issues in Tanzania, and the region
- Willing to travel to project sites in Tanzania
What we offer
Contract: 10 weeks Contract with the possibility of extension, subject to needs of the program.
Salary: in accordance with the Danish Refugee Council’s Terms of Employment Non-Management Band/ G.
Availability: 1st January 2023.
Duty station: Kibondo, Tanzania
Reporting Line: Area Manager Kigoma region
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania).
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.