Administrative-jobs at IRMCT, ACDI/VOCA

JOB DETAILS:

Duties and Responsibilities:
• Is responsible for pouch dispatch documentation, distribution of interoffice mail, incoming pouch, outgoing mail materials and overnight express services.
• Prepares tags to identify: destinations, dates, airline carrier, and correct pouch numbers, summary of enclosures for each destination.
• Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc. for scheduled airlines destinations and airlines.
• Tracks the distribution of all mail as well as pouch service.
• Ensures that all items received through the incoming pouch for intra-shipment, outgoing pouch, and in outgoing mail units, are accurately recorded.
• Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail or by contracted shippers.
• Ensures timely distribution of urgent mail.
• Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc.
• Ensures timely distribution of conference documents.
• Receives all official, personal and confidential mail and packages, addressed to United Nations Mechanism for International Criminal Tribunal, delivers, and maintains accurate records.
• Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares log sheet and forwards to the appropriate offices.
• Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are following pouch and mail regulations.
• Delivery and collection of travel document to Arusha Immigration office.
• Assist IRMCT staff in the registration at Tanzanian Revenue Authority and obtaining of Tax Identification numbers.
• Performs other ad hoc tasks as required.








JOB DETAILS:

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Assist Partnership, Trade and Market Systems Manager on partner recruitment, management and facilitation: ensure proper partner registration, administration and management which includes;

• New partner recruitment, including managing application correspondence, due diligence and reports.
• Organize and Execute Partner Outreach Programs
• Ensure structured feedback on all partner concerns raised within a reasonable and agreed time
• Populate and manage partnership tracker
• Prepare and update weekly, monthly and Quarterly Partner updates/reports
• Organize and execute partner health check, organize and ensure proper and timely report
• Ensure that critical partner information and data is properly documented and regularly updated and available
• Ensure that Partner Events within the assigned region are organized efficiently as stipulated in the partnership agreement and with the best interest of Kilimo Tija and Partner in mind.
• Handle enquiries from partners and prospective partners by communicating courteously by telephone, email, letters or face to face. Any query should be responded immediately.
• Assist the Partnership Trade and Market Systems Manager in responding to specific Partner needs as they arise
• Work closely with Business Development and Technology Commercialization teams to ensure that all partners receive required support.
• Support M&E and communication activities under the guidance of the of Partnership Trade and Market Systems Manager;
• Support data collection and documentation as required by M&E and Communication teams.
• Responsible for compiling and sharing specific partner information and data as required by M&E and Communication team
• Take active part in surveys and reviews
• Responsible for active management and documentation of B2B and B2Farmer linkages
• Undertakes other projects and duties as may be assigned from time to time.