Deadline of this Job: 01 August 2022
JOB DETAILS: Under the overall guidance and leadership of the Representative, the Consultant will report directly to the International Operations Manager with close collaboration with the Deputy Representative, the Assistant Representative of the Tanzania Country Office with a dotted line matrix reporting to the Global Coordinator ICPD25 Follow-up/Lead of the HLC Secretariat in the Office of the Executive Director.
The main responsibilities and functions of the Coordinator will include:
• Participate in all coordination meetings with HLC Secretariat, RO and CO, take minutes, and follow up on key action points assigned to members of the team;
• Support the programme finalization, content, and development of session outlines for the programme sessions;
• Liaise with HLC Secretariat, RO, CO staff involved in the event to ensure all resource materials that will be used are well organized before the event;
• Liaise with the HLC Secretariat, RO, CO communications team to ensure all media engagement plans are in order and ensure optimal coordination of the media personnel during the event;
• Prepare the event checklist and follow up on the required actions timely;
• Manage and follow up all assigned duties and responsibilities to the event management company and ensure all tasks are effectively and efficiently executed;
• Coordinate the required tasks for the formed coordination teams at the Country Office;
• Carry out in collaboration with Programme officers and Zanzibar team a preliminary visit to the selected sites ;
• Coordinate the communication between UNFPA and the Government;
• Support the CO team with the preliminary review of invoices and other payments documents from the event management company and other vendors;
• In collaboration with UNFPA CO, act as the key contact for all parties including UNFPA staff, event management company, the hotel, moderator, interpreters, travel companies, e.t.c and ensures all matters are well addressed;
• Ensure conformity with the UNFPA guidelines, procedures, and regulations, including financial rules and regulations, for all correspondence for the attention of the Tanzania Country Office and the ICPD 25 Follow-up Secretariat;
• With the support from UNFPA, liaise with the event company to ensure the swift arrival, stay, and departure of all participants;
• Support finalization of all event issues including payments to vendors;
• Conduct pre-event and post-event evaluation;
• Prepare and submit the event report with key highlights on the success and lessons learned in all areas including the programme, administrative, and logistics.
• Delivery Dates And How Work Will Be Delivered
• Weekly preparation status report from the start of contract.
• Final event report with key highlights on the success and lessons learned in all areas including the programme, administrative, and logistics to be shared two weeks after the event.
• Consultancy, Event Coordinator Vacancy at UNFPA
• Monitoring and progress control
• There will be a weekly follow-up with the Consultant till the end of the consultancy term.
Qualifications And Experience
• A master’s degree in Social Sciences, Business Administration, and other event management-related courses will be an added advance
• Experience
• Experience and required expertise
• At least 2 years of experience in administration management, event execution, and logistic arrangement
• Knowledge of and experience in organizing high-level meetings and public-facing events are considered an asset
• Strong knowledge of and experience with making travel and logistics arrangements;
• Good understanding of arrangements of communications and media engagements in high level meetings
• Knowledge of protocol of high-level meetings;
• Familiarity with Dar es Salam and Zanzibar contexts;
• Ability to adapt and respond to requests efficiently and promptly, and work under pressure, especially when the event and its accompanied activities are at their peak;
• Ability to organize work independently with minimum supervision;
• Ability to work productively in a multi-cultural team, gain support from others and produce quality work;
• Knowledge of UN/UNFPA procurement process and systems
• UN(FPA) experience is an asset;
• Excellent communication and writing skills;
• Strong interpersonal and organizational skills;
• High level of computer literacy in Microsoft office;
• Excellent attention to detail;
• Fluency in English and Swahili is required; knowledge of another UN language is an asset.
Deadline of this Job: 31 July 2022
The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 4.1 G$, OPEX:>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The project anticipates the mobilization of ~8,000 to 10,000 personnel across the various construction sites. The HSE Stakeholder Liaison Coordinator role functions as support the EACOP corporate entity to identify, plan and coordinate stakeholder engagement activities which support EACOP HSE Corporate team’s activities. This includes liaison with HSE related Authorities, Business, Civil Society Organisations (CSOs, NGOs), and independent 3rd parties: Lender’s Independent Environmental and Social Consultants (LIESC) undertaking the environmental and social due diligence, and the Independent Biodiversity and Livelihoods Advisory Committee (IBLAC). Job location: The position will be based in the EACOP offices in Dar es Salaam, Tanzania, but will require travel to other EACOP regional offices in Tanzania and Uganda, and other stakeholder organization locations.
Activities:
• The HSE Stakeholder Liaison Coordinator will be responsible to:
• Develop a good understanding of EACOP Corporate HSE’s activities and associated supporting engagement activities
• In liaison with HSE Director, Heads of Environment & Biodiversity for Tz and Ug, and Head of Health, Safety and Methods, develop/update the HSE stakeholders’ part of the Ug and Tz Branch stakeholder engagement mapping, and engagement strategy including associated stakeholder engagement action plans
• Develop a good understanding of all HSE stakeholder types, required engagement types, required engagement frequencies and engagement, based on operational requirements
• In liaison with HSE management, ensure the implementation of engagement activities according to HSE stakeholder engagement action plans
• Co-ordinate EACOP relationship with Environment NGOs either proactively with meetings, monthly webinars/brochures, or trying to respond to their requests
• Co-ordinate HSE support to Comms (together with inputs from SMEs) in response to questions from external stakeholders including EACOP shareholders, international media, international and local NGOs.
• Manage the HSE interface with Comms on production of appropriate HSE engagement materials and tools and ensure these materials and tool are continuously made available for stakeholder engagement
• Ensure all stakeholder engagement records and communications are captured and stored in the stakeholder engagement too. (Borealis)
• Communicate any stakeholder concerns or risks to the HSE management
• Co-ordinate EACOP liaison for the LIESC and IBLAC with site visits and follow-up actions as needed,
• Co-ordinate the Environment & Social Due Diligence (ESDD) process
• Liaison with LESC (Golder team) – video conference and face-to-face (where necessary) meetings, telephone conferences, email exchanges, maintenance of document sharing register,
• Preparation of documents and presentations for LESC,
• Co-ordination of LESC queries and responses
• Active follow-up of ESAP actions including regulatory ESAP action tracking,
• Organize lender group field visit with LESC (if required),
• Liaise with upstream (as associated facilities) for LESC due diligence,
• Co-ordinate EACOP review of Final ESDD report.
• Co-ordinate responses to Lender’s Questions
• Involvement with lender stakeholder meetings.
• Context and environment
• Behind the numerous technical, environmental, and social challenges faced by the project, the objective is for EACOP to be developed in a fast-track mode with start-up anticipated 39 months after FID
• With operations in two countries, two separate regulatory regimes will need to be addressed
• Numerous stakeholders and heavy focus by NGOs create a complex context. Project is being developed in compliance with IFC performance standards and the Equator 4 Principles to secure the necessary financing
• Several risks related to the location including malaria, limited infrastructure, significant transport & road risk, etc. The EACOP project includes the oil export pipeline, several above ground facilities, a marine terminal and tie-in point for a refinery and possible 3rd party shippers. The Pipeline project will be the largest privately led transnational infrastructure project ever undertaken in East African region which raises high level geo-political, public international law considerations as well as complex high-risk cost, transportation, commercial, environmental and local content issues in a delicate partnership and regulatory context.
• Accountabilities
• The Stakeholder Liaison Coordinator is responsible to ensure that stakeholder engagement activities related to HSE are carried out as required by EACOP.
• The Stakeholder Liaison Coordinator will ensure that relevant stakeholder engagement components are completed in compliance with the IFC Performance standards.
Qualifications And Required Experience
• Advanced Degree in Communications, Social Science, Environmental Science or other relevant discipline required
• 10-15 years of professional experience
• Proven ability to develop and maintain good relations with stakeholders including government authorities, local communities, industry, CSOs/NGOs and international organizations
• Working knowledge of IFC Performance Standards and Equator Principles IV, and Environmental and Social Impact Assessments.
• Experience in conducting engagement activities with authorities including associated protocols, required
• Experience in and understanding of stakeholder engagement practices in project environment, required
• High level of interpersonal skills with a proven ability to develop and maintain good relations with a wide range of stakeholders including a high level of discretion, diplomacy and ability to manage conflict and gain consensus, required
• High degree of organization and ability to organize team tasks and objectives essential
• Proven ability to work independently, advance required tasks and meet deadlines essential
• Excellent report writing and analytical skills required, proven attention to detail essential
• Proven computer skills, including MS Access, MS Excel required, experience using data management software preferred
• Fluency in English and Swahili (written and spoken) essential; other relevant local languages an advantage