Deadline of this Job: 10 August 2022
Eligible Applicants
These positions are open to internal and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Resettlement Associate
Organizational Setting and Work Relationships
A Resettlement Associate position is typically located at Multi-Country Office, Branch Office or Field Office. Under supervision, the incumbent's primary role is to assist in providing, in close coordination with concerned sections within UNHCR as well as external parties such as resettlement countries, IOM and NGOs, a continuous support to resettlement operations by ensuring that resettlement polices are correctly implemented and operations are supported in establishing comprehensive protection and solutions strategies. The incumbent takes part in assessing cases for resettlement and conducting interviews as well as monitoring procedural compliance and quality of case submissions. The role of the Resettlement Associate may involve managerial responsibilities in supervising, coaching and training junior staff, and assisting in implementing organisational objectives and priorities.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
• Interview, assess resettlement needs, and process persons identified for resettlement, following established procedures; undertake field missions as required.
• Where applicable, review and assess special resettlement cases and prepares individual submissions for presentation to resettlement countries; keep offices informed on the status of special resettlement cases; liaise with offices on case processing and provide advice as required.
• Comply with UNHCR¿s standard operating procedures on resettlement, ensuring timely action on cases.
• Follow up on status of cases from submission to departure; ensure effective in-country communication on the status and follow-up on persons of concern (PoC) being considered for resettlement; ensure that records on individual cases are kept up-to-date.
• Provide PoC and partners with up-to-date and accurate information on UNHCR¿s resettlement policies and procedures.
• Assist in monitoring the quality of submissions, providing the concerned staff with basic guidance and advice.
• Manage, maintain and update proGres or Consolidated Online Resettlement Tracking System (CORTS) database and provide technical support.
• Coordinate travel and departure arrangements for refugees accepted for resettlement.
• Organize logistical support for governments undertaking resettlement missions.
• Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.
• Assist with preparing a strategy and budget for resettlement activities and monitoring expenditures.
• Provide administrative support for resettlement-related training activities.
• Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.
• Assist in mitigating resettlement fraud through oversight (including in-country travel), advice and guidance).
• Recommend cases that are eligible for resettlement consideration.
• Provide counselling to PoC.
• Perform other related duties as required.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Sustenance.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
How can you make a difference?
Under the general supervision of the Chief of Field Office, Based in Kibondo Field Office, Operation, and administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF operation administrative procedures, processes and policies.
In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution. At the GS-5 level, the below tasks are expected to be carried out with a high level of independence.
SUMMARY OF KEY FUNCTIONS.
• Appropriate and consistent interpretation and effective implementation of administrative policy and instructions to support field office and operations.
• Technical assistance and support in promoting and coordinating cost effective and best practices in travel management, property management.
• Effective and cost-efficient events and conferences management
• Property management, office equipment, vehicles.
• General Administrative and Finance Duties.
• Support in HACT assurance activities.
SUMMARY OF KEY RESPONSIBILITIES/ACCOUNTAILITIES:
• Analyses and maintains an overview of the work of the field office to ensure timely operational support is provided in general and specialized areas.
• Supports management of office premises, establishes routine vehicle maintenance, and supervises office drivers.
• Provides practical input on implementation of administrative guidelines, in close coordination with Operations Manager.
• Updates staff on administrative policies, instructions, rules, and regulations. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
• Contributes to recommendations on the improvement of internal controls systems considering the prevailing conditions in the locality.
• Keeps supervisor abreast of potential problem areas, makes recommendations for follow-up actions, prepares reports and evaluations on general administrative or specialized tasks
• Provides travel assistance to staff members for travel arrangements and entitlements based on the organization’s rules and policies. Assists in the preparation of budgets on travel costs and maintains travel budgetary control records. Processes travel claims. Briefs/de-briefs staff members on issues relating to administrative matters such as security clearance and documentation procedures.
• Supports procurement/management of administrative supplies, office equipment and vehicles. Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Facilitate in follow up and implementation of HACT assurance activities/recommendations,
• Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Maintains admin related hard and electronic files, updates data bases ensuring timely and appropriate recording, safekeeping and disposal of information.
• Provide general logistical support to visitors and individual contractors for services and physical space planning.
• Drafts estimates on field office premises, supplies and equipment requirements for budget preparation purposes. Raises Vision documents and monitors the field office budget in close collaboration with Dar es Salaam Office.
• Maintains field office Petty Cash account (records petty cash expenditures and replenishment), maintains office asset register, ensures timely requests for office supplies, collects pro-forma invoices from office vendors & other service providers, liaises with Dar es Salaam to facilitate timely payments, supports financial forecast for the field office.
• Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses impact of changes, and makes recommendations for follow-up action.
• Prepares on own initiative, correspondence, special reports, evaluations and justifications, as required, on general administrative tasks.
• Participates in one UN Common services meetings and serves as focal point in the field office for HACT quality assurance activities.
• Coordinates logistical arrangements including travel, accommodation and organization of events for the field office. Monitors staff compliance of office travel guidance and procedures.
• Serve as a focal point for effective Supply, HR Planning and Training management while upholding UNICEF core values at all times.
• Provides exemplary management and leadership, motivating and developing supervisees to perform at their best and live the core values (care, respect, integrity, trust and accountability
Mimutie Women Organization (MWO) expects to strengthen the capacity of women in northern Tanzania to support women and children from vulnerable communities to be involved into different levels of education and human rights. MWO intend to recruit a Program Officer to coordinate all organizational programs and strengthening initiatives of women and children’s at the grassroots. The Program Officer will be based at MWO office in Arusha but with a lot of travel to our partners and beneficiaries across northern Tanzania.
Key Responsibilities
• Working closely with the Executive Director, build and maintain partnerships and relationships with program partners, such as non-profits, donors and community organizations, in order to expand resources, raise funding and educate the public about organizational work.
• Participate in the development of project Implementation Plan, training and other various standard operational procedures (SoP).
• Assist in developing and monitoring annual work plans, program initiatives and budget development including coordination and operationalization of project result framework.
• Support effective project management, coordination and provide support to partners on the project implementation procedure, data management and effective financial management.
• Provide support as needed, the preparation and timely submission of detailed reports to the partners on project activities on a quarterly and annual basis in compliance with project requirements.
• Support the development of annual, quarterly donor and government report writing including management and updates.
• Participate in project monitoring and supportive supervision to partners, project sites and communities.
• Support, as needed, the mobilization of private partners’ support for activities.
• Assist in collection of data to inform and support Monitoring, Evaluation, Learning and Research related activities.
• Represent the MWO at various meetings, technical working groups and relevant forums.
• In collaboration with Volunteers team and donors, manage and produce program content for program website and activities as required.
• Provide support to all programme activities for the organization as will be directed by Executive Director.
Required Qualifications and Experience:
• Bachelor’s Degree in Social Sciences, Economics, Law or related field
• Minimum of 3 years professional work experience on donor funded project will be preferred and an added advantage
• Demonstrate experience and technical expertise in project management and coordination.
• Demonstrated project management experience including budget development, event planning, coordinating multiple partners and stakeholders.
• Demonstrate experience and interest in working with rural communities, especially pastoralist communities.
• Demonstrated strength and experience in writing technical reports
• Excellent written and oral communications skills; fluency in English language is essential
• Excellent, planning, analytical, networking, writing and verbal communication skills.
• Strong critical thinking skills, ability to solve problems and resourcefulness
• Demonstrated ability to work within a team environment
• Strong computer skill in MS Office Suite is required • Understand cultural, gender, children’s rights, race and age sensitivity and adaptability of states (Tanzania).
Eligible Applicants
These positions are open to internal and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Resettlement Associate
Organizational Setting and Work Relationships
A Resettlement Associate position is typically located at Multi-Country Office, Branch Office or Field Office. Under supervision, the incumbent's primary role is to assist in providing, in close coordination with concerned sections within UNHCR as well as external parties such as resettlement countries, IOM and NGOs, a continuous support to resettlement operations by ensuring that resettlement polices are correctly implemented and operations are supported in establishing comprehensive protection and solutions strategies. The incumbent takes part in assessing cases for resettlement and conducting interviews as well as monitoring procedural compliance and quality of case submissions. The role of the Resettlement Associate may involve managerial responsibilities in supervising, coaching and training junior staff, and assisting in implementing organisational objectives and priorities.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
• Interview, assess resettlement needs, and process persons identified for resettlement, following established procedures; undertake field missions as required.
• Where applicable, review and assess special resettlement cases and prepares individual submissions for presentation to resettlement countries; keep offices informed on the status of special resettlement cases; liaise with offices on case processing and provide advice as required.
• Comply with UNHCR¿s standard operating procedures on resettlement, ensuring timely action on cases.
• Follow up on status of cases from submission to departure; ensure effective in-country communication on the status and follow-up on persons of concern (PoC) being considered for resettlement; ensure that records on individual cases are kept up-to-date.
• Provide PoC and partners with up-to-date and accurate information on UNHCR¿s resettlement policies and procedures.
• Assist in monitoring the quality of submissions, providing the concerned staff with basic guidance and advice.
• Manage, maintain and update proGres or Consolidated Online Resettlement Tracking System (CORTS) database and provide technical support.
• Coordinate travel and departure arrangements for refugees accepted for resettlement.
• Organize logistical support for governments undertaking resettlement missions.
• Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.
• Assist with preparing a strategy and budget for resettlement activities and monitoring expenditures.
• Provide administrative support for resettlement-related training activities.
• Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.
• Assist in mitigating resettlement fraud through oversight (including in-country travel), advice and guidance).
• Recommend cases that are eligible for resettlement consideration.
• Provide counselling to PoC.
• Perform other related duties as required.
Deadline of this Job: 10 August 2022
Operations Assistant UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Sustenance.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
How can you make a difference?
Under the general supervision of the Chief of Field Office, Based in Kibondo Field Office, Operation, and administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF operation administrative procedures, processes and policies.
In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution. At the GS-5 level, the below tasks are expected to be carried out with a high level of independence.
SUMMARY OF KEY FUNCTIONS.
• Appropriate and consistent interpretation and effective implementation of administrative policy and instructions to support field office and operations.
• Technical assistance and support in promoting and coordinating cost effective and best practices in travel management, property management.
• Effective and cost-efficient events and conferences management
• Property management, office equipment, vehicles.
• General Administrative and Finance Duties.
• Support in HACT assurance activities.
SUMMARY OF KEY RESPONSIBILITIES/ACCOUNTAILITIES:
• Analyses and maintains an overview of the work of the field office to ensure timely operational support is provided in general and specialized areas.
• Supports management of office premises, establishes routine vehicle maintenance, and supervises office drivers.
• Provides practical input on implementation of administrative guidelines, in close coordination with Operations Manager.
• Updates staff on administrative policies, instructions, rules, and regulations. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
• Contributes to recommendations on the improvement of internal controls systems considering the prevailing conditions in the locality.
• Keeps supervisor abreast of potential problem areas, makes recommendations for follow-up actions, prepares reports and evaluations on general administrative or specialized tasks
• Provides travel assistance to staff members for travel arrangements and entitlements based on the organization’s rules and policies. Assists in the preparation of budgets on travel costs and maintains travel budgetary control records. Processes travel claims. Briefs/de-briefs staff members on issues relating to administrative matters such as security clearance and documentation procedures.
• Supports procurement/management of administrative supplies, office equipment and vehicles. Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Facilitate in follow up and implementation of HACT assurance activities/recommendations,
• Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Maintains admin related hard and electronic files, updates data bases ensuring timely and appropriate recording, safekeeping and disposal of information.
• Provide general logistical support to visitors and individual contractors for services and physical space planning.
• Drafts estimates on field office premises, supplies and equipment requirements for budget preparation purposes. Raises Vision documents and monitors the field office budget in close collaboration with Dar es Salaam Office.
• Maintains field office Petty Cash account (records petty cash expenditures and replenishment), maintains office asset register, ensures timely requests for office supplies, collects pro-forma invoices from office vendors & other service providers, liaises with Dar es Salaam to facilitate timely payments, supports financial forecast for the field office.
• Arranges for and/or attends meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses impact of changes, and makes recommendations for follow-up action.
• Prepares on own initiative, correspondence, special reports, evaluations and justifications, as required, on general administrative tasks.
• Participates in one UN Common services meetings and serves as focal point in the field office for HACT quality assurance activities.
• Coordinates logistical arrangements including travel, accommodation and organization of events for the field office. Monitors staff compliance of office travel guidance and procedures.
• Serve as a focal point for effective Supply, HR Planning and Training management while upholding UNICEF core values at all times.
• Provides exemplary management and leadership, motivating and developing supervisees to perform at their best and live the core values (care, respect, integrity, trust and accountability
Deadline of this Job: 10 August 2022
Description Mimutie Women Organization (MWO) expects to strengthen the capacity of women in northern Tanzania to support women and children from vulnerable communities to be involved into different levels of education and human rights. MWO intend to recruit a Program Officer to coordinate all organizational programs and strengthening initiatives of women and children’s at the grassroots. The Program Officer will be based at MWO office in Arusha but with a lot of travel to our partners and beneficiaries across northern Tanzania.
Key Responsibilities
• Working closely with the Executive Director, build and maintain partnerships and relationships with program partners, such as non-profits, donors and community organizations, in order to expand resources, raise funding and educate the public about organizational work.
• Participate in the development of project Implementation Plan, training and other various standard operational procedures (SoP).
• Assist in developing and monitoring annual work plans, program initiatives and budget development including coordination and operationalization of project result framework.
• Support effective project management, coordination and provide support to partners on the project implementation procedure, data management and effective financial management.
• Provide support as needed, the preparation and timely submission of detailed reports to the partners on project activities on a quarterly and annual basis in compliance with project requirements.
• Support the development of annual, quarterly donor and government report writing including management and updates.
• Participate in project monitoring and supportive supervision to partners, project sites and communities.
• Support, as needed, the mobilization of private partners’ support for activities.
• Assist in collection of data to inform and support Monitoring, Evaluation, Learning and Research related activities.
• Represent the MWO at various meetings, technical working groups and relevant forums.
• In collaboration with Volunteers team and donors, manage and produce program content for program website and activities as required.
• Provide support to all programme activities for the organization as will be directed by Executive Director.
Required Qualifications and Experience:
• Bachelor’s Degree in Social Sciences, Economics, Law or related field
• Minimum of 3 years professional work experience on donor funded project will be preferred and an added advantage
• Demonstrate experience and technical expertise in project management and coordination.
• Demonstrated project management experience including budget development, event planning, coordinating multiple partners and stakeholders.
• Demonstrate experience and interest in working with rural communities, especially pastoralist communities.
• Demonstrated strength and experience in writing technical reports
• Excellent written and oral communications skills; fluency in English language is essential
• Excellent, planning, analytical, networking, writing and verbal communication skills.
• Strong critical thinking skills, ability to solve problems and resourcefulness
• Demonstrated ability to work within a team environment
• Strong computer skill in MS Office Suite is required • Understand cultural, gender, children’s rights, race and age sensitivity and adaptability of states (Tanzania).