Deadline of this Job: 29 August 2022
Job Description
HSEQ:
• Enforce PATROM rules and transport procedure.
• Ensure before any issue loading document, the truck is accepted for Safe to Load.
• Before issue, any loading document, ensure the previous load complies with the loading procedure on product compatibility i.e do not issue loading document if the previous load was PMS and intended load is Kerosene or vice versa.
• Report near misses and deviation.
• Take part in OBC monitoring when needed
• Scheduling and delivery:
• Planning delivery orders and ensure orders are dispatched:
• Obtains Customers orders from Customer Service in a systematic organized way
• Ensure drivers and vehicle are available for the trip
• Ensures efficient routing and scheduling of loads in order to avoid client run out of product due to poor scheduling.
• Ensures that the customer orders are fully met, customer expectations are exceeded, and ‘best in class’ delivery efficiencies are achieved.
• Respect the time to deliver defined in each customer contract.
• Register trips in the different systems (SAP, TAS…)
• Coordinate the drivers and loading area.
• Optimize the utilization rate of the fleet and organize client deliveries.
• Reduce transportation costs.
• Improve the use of the fleet.
• Prepare all dispatch documents, Invoices etc.
• Optimizes and follows up delivery rounds
• Monitor Dispatch Performance according to SLA
• Implement and follow up the transport action plan and the KPI as per PATROM
• Prepare and update pending orders delivery plan report it regularly to NW, GT, CS, and OPS team
• Manages requests for additional spot trucks in liaison with Transport Coordinator.
• Plan and monitor trips in compliance with Branch standards and PATROM rules
Delivery Execution.
• Ensures that daily deliveries are executed as planned and manages any delivery issues (ie. weather problems, diversions, traffic, etc.).
• Provides customer service with up to date information regarding the execution of the delivery plans.
• Attends to customer service queries and assist to prioritize emergency deliveries if required
Special Movement:
• Manage product transfers to other Depots
• Manage transit activities.
• Manage Local hospitality and borrow/ loan.
Proof of Delivery (POD) Management:
• Make sure all PODs are returned, duly signed and stamped.
• Proper control of PODs
• Ensure documents raised are correct.
Others :
• Prepare a summary of delivery documents for day D for Depot Manager to compare with loading gantry volume.
Candidate profile
• Bachelor Degree in Business Related Fields.
• At least 3 years experience in a similar job
• The job holder must be computer literate.
Deadline of this Job: 25 August 2022
Job Summary:To manage Procurement and Administration functions of the subsidiary and ensure value for money in all purchases done on behalf of the bank. He/She will mainly be responsible for managing all the Bank procurement: Supply chain functions for the bank across the country; this includes but not limited to all Bank Assets purchases, consumables, outsourcing all the services and other administration related functions like mailing, vehicles management and overseeing of the drivers. The functions of this unit must align to the overall Bank Strategy by ensuring, there is a budget in place, all stakeholders are engaged, policies and procedures are observed, and the key aspect of cost containment is adhered to.
Key Responsibilities
• Develop, execute, and administer all procurement and administrative activities in the department for diverse works, goods, and services
• To support and assist the Supply Chain Manager as well as advice the rest of the business units within the organization on all procurement and Administrative
• To manage and co-ordinate the procurement, Administrative and Administrative processes and to be able to use established, transparent procurement policies and standard operating procedures.
• Plan and monitor the qualitative and quantitative of work output, reviewing all procurements guidelines prior to execution for appropriateness, completeness and accuracy.
• Work with colleagues to maximize use of resources and streamline efforts, considering cost containment factor, aggregate forecast of client requirements, as well as procurement and Administrative trends, to ensure efficient planning.
• Timely compilation of procurement periodic reports.
• Develop and monitor procurement and Administrative activities, both pre and post and providing support to the implementation of works relative to procurement and Administrative issues with an action plan chart.
Deliver the procurement and Administrative strategy including sourcing activities which generate benefits and achieve financial savings targets through insight and analysis of:
• budget spends and supply base are in place to establish suppliers per the bank’s procurement needs.
• Supply markets to identify potential suppliers and market trends.
• Identification of internal and external cost drivers in the procurement categories
• iv) Development of savings opportunities and benchmarking of industry standards and practices to identify quick win opportunities.
• Preparation of pre-Tender and tender documents in conjunction with key user departments.
Daily Responsibilities
• Prepare and deliver on-job training for user departments in procurement in relation to techniques, processes, and systems.
• Prepare procurement and Administrative solicitations in collaboration with the substantive sections and originate procurement and Administration documents, internal and external correspondence related to competitive and direct procurements, Administrative and Administrative activities.
• Carryout the procurement, Administrative and Administrative processes, including pre-bidding conference, evaluation of bids, post-qualification, and recommendation for award such as:
• Management and process travel requisitions
• Invitee to the Procurement Committee
• Supervising the Administration officer on his/her daily duties
• Any other duties assigned to you.
Requirements:
• Bachelor’s Degree in Procurement, Administration, or any other related fields
• Professional Qualifications i.e. Public Procurement Regulatory Authority Accreditation
• Master’s degree in Business Management OR a Business Related Field is an added advantage