Administrative Jobs at Health Promotion Tanzania, Akiba Commercial Bank, KCB Bank, Mahenzy Company Limited and United Bank of Africa (UBA)

JOB DETAILS:
Reporting to the Finance and Administration Manager. Will oversee overall office operations. You will manage the office and oversee proper functioning of Head office in Dar ES Salaam and support Regional Offices administration. Manage Human resources to ensure the smooth operation of an organization.

Administrative Officer Duties And Responsibilities
• Ensure that accurate job descriptions and statement of Terms are in place and signed by every staff including reference check
• Coordinate and manage staff performance during Induction, probation period, end of probation and Annual Performance Management
• In consultation with managers, manage the skills building actions from performance management
• In consultation with Managers and ED, identify staff training needs and organize staff training sessions, workshops
• Manage staff online planning and reporting, leaves and holidays and support regional office managers to do the same
• Attend and manage staff welfare including providing basic counselling to staff in need
• Oversee business operation of the Organiation by supporting a positive work culture, conducive business environment and staff growth in alignment with career goals.
• Provide feedback to staff, build team work, oversee implementation of staff handbook. Ensure that staff adhere to he code of conduct, procedures, and quality standards;
• Coordinate staff employment, placement, re-deployment, orientations, induction and those ending contract and or terminated
• Plan remedial sessions, updating staff on safety and security, staff code of conduct, Mandatory practices, and nature organization togetherness
• In consultation with IT officer, arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns,
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times,
• Ensuring the confidentiality and security of files and filing systems,
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary Organisation news and information,
• Provide oversight for Organisation safety, risk and compliance policies, procedures and organizational plans as required by the, Tanzania regulations.
• Perform other duties as reasonably assigned

Personal specifications.
• Degree/master’s in business administration or Human resource
• Experience of at least two years or more in office administration
• Experience in managing human resource and compliance in reputable organization, with not less than 15 staff
• Experience in managing operations in projects/programs or office in private sector
• Good communication, persuasive and counselling skills
• Demonstrative strong interpersonal, supervisory skills and maturity 7.Must be able to work extra hours
• See Job description here. Fill application form here. Deadline for application is August 16th, 2022. HDT is equal opportunity employer


JOB DETAILS:
Relationship Manager, Personal Banking

The position is responsible to provide leadership and ensure the personal Banking function is catering to the various needs of the segment by offering adequate custom made solutions and products.

ROLE
• Oversee the development of value proposition and regularly re-evaluate the Personal Banking segment's needs and preferences,
• Identify potential companies for Sales and sign them up constantly breaking new grounds and creating sales opportunities for the sales teams.
• Manage the marketing and distribution of financial solutions to employees in their portfolio companies at their place of work on a regular and consistent basis with an objective of increasing the product uptake by the employees.
• Manage relationships in their chosen companies ensuring we realize full value from the portfolio companies.
• Identifying strategic and tactical initiatives to acquire the sales needed to meet ACB Personal loan targets e.g. selling/activations at Employer premises etc.
• Act as a single point of reference to appropriately channel the customer to the required service point in respect of Group Schemes
• Carry out appropriate actions to improve the Personal Banking service quality and delivery.
• Drive and embed a strong performance culture through inspiring, motivating and rigorous performance management discipline.
• Be accountable for the end to end process (Acquisition and relationship management of Group Schemes).
• Act as the contact and liaison point for the companies in their portfolio and arrange for sales and marketing activities in their portfolio of companies.
• Act as the point of escalation and resolution for issues from the sales teams in relation to their portfolio of companies.

The Candidate
• University Degree in Economics, Business Administration, Finance, Marketing: MBA is an added advantage.
• Minimum 5 years of relevant banking experience 2 of which must be in a Relationship Management role.
• Thorough business understanding and knowledge of the market segment. . Strong credit analysis, documentation and relationship management skills.
• Ability to assess customer needs and develop products that suits their needs.
• Demonstrated strength in driving business efficiencies.


JOB DETAILS:
Administration officer

Key Responsibilities
• Provide excellent customer service to internal and external customers by responding to all enquires, incident reports and requests related to the bank’s facilities for fulfilment as per SLA and policy.
• Stores management (Maintaining store records, receiving goods, inspection of goods, Sorting, Packing, Issuing, control, and stock taking)
• Supervise delivery of service and goods, stock replenishment/resupply such as vehicles refuelling, delivery of fuel for generators, drinking water and other goods, corrective and preventive maintenance works for equipment and premises.
• Ensure compliance to OSHA guidelines and other regulations related to workplace hygiene and safety standards.
• Maintain and continuously update the asset register to track warranty, asset life cycle and whole life costs.
• Control cost associated with maintenance and repair of the bank’s facilities.
• Ensure availability of office utilities and consumables such as electricity, water, office supplies and groceries.
• Receive stationery orders from branches and head office department and supervise issuance, shipment, and creation of requisitions for items that are not in stock.
• The Administration Officer will support both the Procurement and Facility Supervisors in all aspects as explained above and also he or she will be required to attend the archive related matters with specific focus on operations of the archive facility/record management.
• The Administration officer will be responsible for managing the bank’s facilities within KCB Bank Tanzania as well as perform administrative duties as outlined in the bank’s facilities, Stationary store, and transport policies.

Daily Responsibilities
• Looking after the Bank’s facilities such as Machineries and equipment, vehicles, furniture, and the premises as whole.
• There is a Stationary store that requires to be well maintained and always be organised with stock cards and labels.
• Bank as well has eighteen premises located in 18 different places across the country of which requires frequent checking to ensure they are all in good condition and all is working well. In accordance with the bank’s facilities management policy and regulatory requirements these facilities must be kept up to standard.
• The administrator will be responsible for monitoring and ensuring that all the Cost lines such as repair and maintenance, motor vehicle running expenses, electrical and fuel are directly associated with facilities management are running with budget.
• Occupational, Safety and health standards are well observed, as well as emergence evacuation facilities at workplace are in place and functioning effectively


JOB DETAILS:
Dispatcher

Job Description
HSEQ:
• Enforce PATROM rules and transport procedure.
• Ensure before any issue loading document, the truck is accepted for Safe to Load.
• Before issue, any loading document, ensure the previous load complies with the loading procedure on product compatibility i.e do not issue loading document if the previous load was PMS and intended load is Kerosene or vice versa.
• Report near misses and deviation.
• Take part in OBC monitoring when needed
• Scheduling and delivery:
• Planning delivery orders and ensure orders are dispatched:
• Obtains Customers orders from Customer Service in a systematic organized way
• Ensure drivers and vehicle are available for the trip
• Ensures efficient routing and scheduling of loads in order to avoid client run out of product due to poor scheduling.
• Ensures that the customer orders are fully met, customer expectations are exceeded, and ‘best in class’ delivery efficiencies are achieved.
• Respect the time to deliver defined in each customer contract.
• Register trips in the different systems (SAP, TAS…)
• Coordinate the drivers and loading area.
• Optimize the utilization rate of the fleet and organize client deliveries.
• Reduce transportation costs.
• Improve the use of the fleet.
• Prepare all dispatch documents, Invoices etc.
• Optimizes and follows up delivery rounds
• Monitor Dispatch Performance according to SLA
• Implement and follow up the transport action plan and the KPI as per PATROM
• Prepare and update pending orders delivery plan report it regularly to NW, GT, CS, and OPS team
• Manages requests for additional spot trucks in liaison with Transport Coordinator.
• Plan and monitor trips in compliance with Branch standards and PATROM rules

Delivery Execution.
• Ensures that daily deliveries are executed as planned and manages any delivery issues (ie. weather problems, diversions, traffic, etc.).
• Provides customer service with up to date information regarding the execution of the delivery plans.
• Attends to customer service queries and assist to prioritize emergency deliveries if required
• Special Movement:
• Manage product transfers to other Depots
• Manage transit activities.
• Manage Local hospitality and borrow/ loan.
• Proof of Delivery (POD) Management:
• Make sure all PODs are returned, duly signed and stamped.
• Proper control of PODs
• Ensure documents raised are correct. Others :
• Prepare a summary of delivery documents for day D for Depot Manager to compare with loading gantry volume.

Candidate profile
• Bachelor Degree in Business Related Fields.
• At least 3 years experience in a similar job
• The job holder must be computer literate.


JOB DETAILS:
Position Requirement(Office Secretary 1)
• Fluent in English.
• Exllent in data processing, booking or other skills you need to have performed.
• Ability to work independent and under pressure.
• Organised proffessinal demeanor.
• Speed in typing.


JOB DETAILS:
Qualifications
• Bachelors Degree in any relevant field from recognized
• University (With Second Class Lower GPA).
• 0′ Level certificate with Atleast 5 credits including Basic
• Mathematics and English Language.
• Minimum 5-7 years relevant working experience. Atleast 3 years in managerial position.
• Professional Procurement Certification from recognized institution is mandatory.
• Supply Chain Management. Facilities Management. Negotiation & Analyticalskill. Contracting & Procurement. Project Management.
• People Management.
• Internal Processes and policies of the bank. Knowledge of banking industry and global trends.

Responsibilities
• Manage procurement and logistics activities.
• Provide strategic direction and leadership of CorporateServices unit.
• Ensure alignment of corporate services activities of UBA Tanzania within the stipulated standard policies and procedures.
• Ensure timeliness and efficiency in the delivery of support services for UBA Tanzania.
• Ensure the bank enjoys cash and trade discounts for all items sourced / procured.
• Optimally resource/align physical assets with the strategic intent of UBA Tanzania office.
• Ensure the implementation of an effective & efficient maintenance strategy in the management of UBA Tanzania office assets.
• Ensure the development & implementation of a holistic Health, Safety & Environment plan for the bank across all its business areas inTanzania.
• Manage the bank functional pool cars under corporate services.
• Ensure career & performance management and competency development for all staff of corporate services in
• Tanzania. Facilitate and plan all logstics for staff travelling in the country and outside the country.
• Manage the repairs and maintenance for other functional cars
• Recruit agencies and manage support staff for UBA Tanzania. Oversee physical security of the bank.