Summary
Date Posted: Wednesday, November 01 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job description
Your tasks and responsibilities as an Administrative Assistant:
• You support various administrative tasks (filing, archiving, and follow-up of documents…) in order to guarantee efficient support to the department/supervisor/co-workers/project.
• You organize internal and external meetings, workshops, conferences, missions or events and ensure that information is disseminated to all participants or stakeholders. (e.g., management of bookings, dispatch of invitations, prepare documentations for important meetings and workshops) etc
• You maintain and ensure adequate office supplies, equipment, and facilities, for proper and smooth functioning of the office.
• You ensure relevant correspondence and documents are filed and kept properly.
• You receive and welcome guests, receive phone calls and transfer them to right contacts in order to adequately address them and/or orient them towards the internal contact needed.
• You respond to emails, and communicate with clients, vendors, and other stakeholders in a professional and courteous manner.
• You book travel and accommodations for executives and other employees, as well as preparing travel itineraries and expense reports.
• You prepare invoices, expense reports, and other financial documents, as well as assisting with budgeting and forecasting.

Your profile
Required qualifications and experience.
• A Tanzanian National
• Bachelor’s degree in business administration or management from recognised institution.
• Minimum 5 years of relevant experience in administrative tasks.
• Specific experience as assistant in the field of accounting, procurement OR logistics (please develop this in your cover letter)
• Experience working in International NGO is an added advantage

Required skills and knowledge.
• Good knowledge of computer software (MS 365, SharePoint, etc.)
• Excellent communication skills (verbal and written).
• Excellent management and organisational skills;
• Good Listening and Comprehension skills.
• Excellent customer care skills.
• A Good Team Player
• A mastery of Time Management.
• You are fluent in spoken and written Swahili. Considering the international environment in which you work, excellent knowledge of English is required.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Interested and Qualified Click here to Apply


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