Summary
Date Posted: Monday, October 09 2023, Base Salary: Not Disclosed

JOB DETAILS:
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.

JOB SUMMARY
The Program Director leads designing, implementing and continuous improvement in the programming functions of the country program, building relationships with donor agencies and government ministries for the purpose of effective and impactful health programming implementation in Tanzania.

As a key role in the leadership of the broader organization in Tanzania, the Program Director will be a member of the Leadership Team and will engage with donors and Medical Teams headquarters regularly and provide leadership in establishing new programs and offices in response to evolving humanitarian crises in Tanzania.

The Program Director reports to the Country Director and will be based in Kasulu with frequent travel to project implementation sites and other locations as per the requirements of the Job.

JOB RESPONSIBILITIES
Representation & Overall CD support
• Works with the Tanzania Country Director to lead and manage Medical Teams Tanzania programs through significant strategic and organizational changes.
• Supports Medical Teams International ’s Calling and Values translated into Tanzanian priorities.
• Analyses and maintains an ongoing awareness of donor and government program priorities and expectations.
• Develop and strengthen external relationships that can lead to new programming opportunities, collaborations, funding, or formal partnerships.
• Represent Medical Teams with departmental and local government authorities, non-state actors, UN agencies, NGOs, implementing partners, and donors in a professional manner that advocates for access to health care for all people.
• Working with the Country Director and the medical coordinator, establish strong relationships with humanitarian and development coordination mechanisms.
• As required, represent Medical Teams at events, forums, and conferences, and make presentations regarding our programs, operations, innovations, and learning.
• Maintains relationships with Headquarters support and technical functions.
• Builds effective teamwork and coordination among team and staff.
Office and Team management
• Manages and evaluates the performance of direct reports and completes performance reviews.
• Regular travel to each field office to provide on-site support, supervision, and mentoring.
• Work with the Finance Manager and the Operations director to ensure all field offices and teams implement Medical Teams’ policies and procedures, and all SOPs
• Coordinate management mechanisms (e.g. meetings, coordination groups and committees) within the field offices to facilitate communication, resolve problems, increase efficiency, and foster a healthy leadership and work culture.
• Support professional development, knowledge building and sharing of learnings between teams and ensure direct reports have clear objectives, receive mentorship, and participate in capacity building opportunities (working with HR and the Leadership Team).
• Identify skill sets and competencies needed to achieve programmatic and organizational goals; work with senior staff to ensure those capacities are developed or acquired (recruited).
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult Protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills that will enable them to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct themselves in a manner consistent with the Safeguarding code of conduct and behavior expectations.
Program Implementation Leadership
• Improves program effectiveness by recording achievements, sharing lessons-learned and best-practices across the program teams.
• Leads the impact of program effectiveness by ensuring synergies between all field implementation teams, (medical referral/clinicians, reproductive health teams, Channels of Hope), monitoring, evaluation, accountability, and learning.
• Accountable for the delivery of country-level program and result reporting to ensure compliance with the Tanzanian government, donors, and Medical Teams Headquarters.
• Support development and implementation of Program Management tools and processes, including providing input to HQ processes and templates.
• Works with the Operations Director to strengthen and improve employee engagement and leadership development.
• Ensure Medical Teams International is compliant with Tanzania Government laws and policies related to program implementation and with Medical Teams International’s internal policies and procedures by addressing any related concerns with the Country Director.
• As requests, conduct assessments and write reports (evaluations, Sit Reps, etc.) for possible project responses, including in areas with high levels of insecurity, or low humanitarian access.
• Contribute to new project design and proposals – especially staffing, budgeting, and risk management, and ensuring project learning and insights are incorporated.
• Maintain insights into innovative approaches to humanitarian health and support integration into new projects and engage with external humanitarian actors and forums to learn about best practices in humanitarian health.
• With members of the Leadership Team lead partnership development (including scoping, assessment, contracts/agreements, etc.) for project consortia.

Program monitoring and reporting
• Improve program quality using tools and surveys developed by MEAL and the Health Technical Team.
• Oversee the implementation and integrity of project accountability mechanisms. Seek regular, structured input and feedback from target populations and vulnerable groups to inform project design and improvement.
• With the program and operational teams, maintain and improve reporting processes to compile donor reports in a timely manner and to review reports for accuracy and inclusion of project achievements before submission.
• Work with the MEAL Coordinator, the Medical Coordinator, the Country Director, and others to ensure internal and external reports are completed and submitted in a timely manner.
• Work with the Finance Manager to lead budget reviews with the senior leadership team and other key staff, ensuring timely and accurate adjustments and enhancing coordination with the field sites to address any over/under expenditure.
• Work with the medical coordinator and the MEAL Coordinator to coordinate national-level project monitoring meetings and committees.
• Ensure accurate documentation and archiving systems decisions are taken at the project level.
• Improve program effectiveness by recording and sharing lessons learned and best practices across the program teams, including monitoring tools and feedback mechanisms.
Other Duties:
• As required, provide support to the Country Director on broader areas of office, team and organizational management, including acting as Country Director on occasion.
• Support public speaking and presentation opportunities, including with Medical Teams headquarters.
• Additional duties as assigned.

EDUCATION, LICENSES, & CERTIFICATIONS
• Required: Master’s Degree in health-related field, Community Development, Project Planning and Management, Health Service Management, Public Health or Public Administration is required
• Preferred: Master’s Degree in related field

EXPERIENCE
• Required: Minimum 6 years of work experience in progressive experience managing multi-donor health services projects with an international NGO or development agency
• Required: Proven track record of achieving results in humanitarian context in the areas of health and programming
• Preferred: Experience working with UN agencies, INGOs, government ministries and affiliates i.e. local government t authorities.
• Experience working

KNOWLEDGE, SKILLS & ABILITIES
Knowledge
• In-depth knowledge of humanitarian operations and project cycle management, with strong interdepartmental understanding
• In-depth knowledge of Tanzanian MoH, MoHA, UNHCR and UN health systems and policies
• Knowledge of health strengthening methods and best practices
• Knowledge of principles and current approaches to monitoring and evaluation in relief and development programs
• Knowledge of iRHIS/HMIS and ERP databases
• Knowledge of risk and security management principles and best practices

SKILLS
• Skilled in project cycle management
• Excellent communication skills in English and report writing skills.
• Effective leadership and people management skills, including developing, coaching, and managing high performing teams.
• Skilled in building coalitions, negotiating, and resolving conflicts effectively while preserving important relationships with partners and funders.
• Skilled in developing multiple solutions and able to take a swift decision, including in a high-risk situation.
• Skilled in using HIS, HMIS and ERP database systems.
• Skilled in data analysis and writing reports.
• Skilled at using Microsoft Word, Excel, PowerPoint, and Outlook

ABILITIES
• Keen interest to mentor others
• Ability to travel to health facilities frequently and at times upon short notice.
• Ability to be decisive in emergency situations and use sound judgment.
• Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines.
• Committed to high ethical standards.
Ability to support Medical Teams’ Calling and adhere to the Medical Teams’ Code of Con

PHYSICAL CONDITIONS
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent use of personal computers, database and digital platforms, and other office productivity machinery, such as photocopier machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern requires the ability to speak, hear, convey, and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee must occasionally lift and/or move up to 10 pounds.
• Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
NOTE:  The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.


Work Hours: 8

Experience in Months: 72

Level of Education: Postgraduate Degree

Job application procedure
• All interested applicants who meet the criteria should email their application letter, CV, in either PDF or Word only, including three work related referee to: recruitmenttz@medicalteams.org 
• Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
• Indicate clearly the position applied for in the subject line” Program Director ”
• Application Deadline: 19th of October 2023 at 1700HRS. Only the shortlisted candidates will be contacted for the interview. (Open for 14 days only)

Female applicants are strongly encouraged to apply. Medical Teams is an equal opportunity employer and committed to having a diverse workforce
Warning:

Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked of any payment, please contact recruitmenttz@medicalteams.org 



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