Summary
Date Posted: Monday, August 28 2023, Base Salary: Not Disclosed

JOB DETAILS:
DUTIES AND RESPONSIBILITIES R1.
Administration Responsibilities
• Handle, distribute incoming external mails and prepare outgoing mail including bulk mails.
• Assume receptionist duties, receive visitors and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Maintain front desk area, keeping it clean and tidy.
• Maintain an online vehicle movement logs and book and allocate vehicles for scheduled activities as per requests received and Fuel replenishments.
• Supervise Office Assistant and drivers.
• Book accommodation for staff coming to the Country Office for activities based in Arusha based on requisitions and in line with established regulations.
• Assist staff with logistics planning as requested.
• Assist in the coordination of corporate events and staff welfare activities.
• Maintain updated mailing lists for service providers and stakeholders as directed T10. Assist with completion of necessary statistical reports as requested.
• Take, disseminate and file quarterly minutes of Human Resource and Administration Departmental meetings.
• Raising Insurance renewal, claims and recording of the all the reported claims.
• Raising of requisitions for the administration department once needed.
• Initiating and coordination Office renting process, purchase of furniture and associated items for the offices.

Human Resource support services
• Provide administrative and logistical support on staff recruitment and selection processes (schedule interviews, book interview rooms, communicate to unsuccessful candidates).
• Assist in the coordination of staff welfare and wellness matters (End of year Parties, benevolence, Team building, Sports, staff travels and accommodations.
• Requisition for creation of new hire profiles in the MIS.
• Facilitate allocation of work station and all necessary working tools to new hires.
• Request for creation of new hire information in MIS, workstation and all necessary working tools. T6. Assist in the orientation of new Office staff.
• Provide support in coordination of employee training and development activities.
• Maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
• Adhere to professional standards and the policies, procedures, structures and systems of the organization.

R3. Procurement responsibilities.
• Raising all administrative requisitions after being approved in procurement meeting.
• . Managing database for the various prequalified suppliers.
• Coordinating and taking minutes for the all-procurement meetings.
• Coordinating Sourcing of Suppliers invoices for both assets and services in a collaboration with other departments.
• R4. Undertake any other assignment as may be directed by the Supervisor from time to time.

2. KNOWLEDGE, SKILLS AND ABILITIES
(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self- education, prior experience, or on-the-job training)
1. Level of Education/Academic Qualification
• Bachelor degree.
1. Specialized Training/Professional Qualifications
• Bachelor Degree in Business Administration and Management, Human resource Management, Public Administration, or a related field.
1. Competencies/Abilities/Skills Required
• Good knowledge of the Tanzania Labour laws including disciplinary processes and grievance procedures.
• Good interpersonal skills and a strong team player with ability to relate well with and manage issues of people of diverse backgrounds.
• Passion and commitment to quality service performance
• Good organizational, planning, and problem-solving skills
• Working knowledge of computer applications including MS Office, Internet and e-mail.
• High level of integrity.
• Good analytical skills, attention to details, and ability to multi-task and work in a fast-paced environment, and report writing skills
• Good communication and report writing skills with good spoken and written English and Kiswahili.
1. Relevant Work Experience
• At least 1 year experience in in a similar position.


Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to careerstz@handinhandea.org on or before close of business by 30th August, 2023.
Only shortlisted candidates will be contacted


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