Vacancy title:
Administrative Assistant

Jobs at:
European Union Delegation to Tanzania

Deadline of this Job:
25 May 2018

Duty Station:
Dar es Salaam, Tanzania

JOB DETAILS:
Administrative Assistant ~ Reference: ADMIPOST 51399/2018/EU-ADM

We are
The European Union (EU) is an economic and political partnership between 28 European countries. it plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad the EU is represented through more than M0 diplomatic representations, known as EU Delegations, which have similar functions to those of an embassy.

The EU Delegation to Tanzania in the partnership with Tanzania and the East African Community:

• Shares the values and interests of the European Union:
  
• Promotes fundamental rights, good governance and accountable democracy;
  - Supports Tanzanlas development agenda and sustainable development goals for a better life for all
  
• Stimulates inclusive growth, private sector and job creation:
  
• Fosters regional peace and stability, economic integration and trade development

We offer a full time (37.5 hours a week) post of Administrative Assistant with six months probationary period. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as an Administrative Assistant this job function may be changed in accordance with the needs of the Delegation. The successful candidate will serve as support staff across the Delegation under the supervision and responsibility ofthe relevant Head of Section.

This is a full time employment and the duty station is Dar es Salaam. The post is allocated in salary group II which has a minimum gross salary of 3,370,149 TZS per month.

We offer other entitlements as per European Union Human Resources procedures applicable to locally recruited staff. The definitive salary will be determined based on the professional experience of the successful candidate. We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

Under the authority of the Head of Section, the Administrative Assistant will assist the Head of Administration in the fields of Management and Planning‘ ‘Administrative and Logistic Support‘ and ‘Management of Local staff

Assist with the Management and Planning:

• Ensure effective planning and coordination in general for the activities of the section
  
• Administer leave, mission and training planning for all Delegation Staff
  
• Bacleup for Head of Administration when absent
  
• Assist with Budget and Finance:
  
• Assist in ensuring compliance with the financial regulations in place
  
• Act as lmprest Account holder when HOA is absent
  
• Monitoring and reporting on budget consumption

Administrative and Logistical Support:

• Administer mission authorisations, including purchase of airplane tickets, other transportation means and hotel accommodations for all Delegation staff
  
• Administer mission reimbursements for all Delegation staff
  
• Monitor the Mission Budget of the Delegation
  
• Act as backup for other Staff in the Section as needed

Assist with the Management of Local Staff:

• Ensure that correct procedures are carried out with regards to recruitment, pay, benefits, staff appraisals, promotions, etc.

Required Qualifications and Competencies

• Third level qualification preferably within Human Resources, Business Administration or Public Administration,

Experience

• Minimum of five years‘ experience in related fields is required. Experience in a diplomatic mission is an advantage.

Speciality knowledge (Know what)

• Human Resources Administration
  
• Logical Support
  
• Office Administration

Linguistics ability and Communication skills

• Fluent in English and Kiswahili, knowledge of French an added advantage.
  
• Very good oral and written communication. interpersonal and intellectual skills
  
• flexibility to work under pressure and to respond quickly to new demands
  
• High degree of responsibility and be able to work independently in order to meet strict deadlines
  
• Ability to work in a team
  
• Polite and professional manners
  
• Analytical and flexible mind
  
• capacity to absorb complex information including ability to understand legal texts
  
• Ability to focus on priorities and to organise work to deliver on time
  
• Ability to write clear notes/letters
  
• Management skills
  
• An ability to prioritise, plan and organise work in a busy environment

Personal Qualities

• High integrity, able to handle confidential and personal data

Job application procedure
Please send your application and supporting documents to DELEGATION-TANZANIA-HR-RECRUITMENT@eeas.europa.eu 

The package should include a cover letter and a detailed CV. The selection process will include evaluation of applications, written tests for qualified candidates to be followed by oral interviews for shortlisted candidates. EU is an equal opportunity employer. All applicants should be legally allowed to live and work in Tanzania.

The delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-TANZANIA-HR-RECRUITMENT@eeas.europa.eu the deadline for applications is 25/05/2018