Vacancy title:
Administrative Assistant

Jobs at:
OLAM Tanzania

Deadline of this Job:
27th October 2018

Duty Station:
Dar es Salaam, Tanzania

Summary
Date Posted: 13th Septemeber 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

JOB DETAILS:
Purpose :

The Administrative Assistant is the main point of contact for all employees and visitors, providing administrative support and managing day to day queries related to the Company.

DUTIES AND RESPONSIBILITIES

• Answer and direct phone calls.
  
• Visa process for Management and staff to different destinations.
  
• Develop and maintain a filing system
  
• Monitor office expenses, budgets, and other expenditure.
  
• Order office supplies at competitive rates from suppliers
  
• Book travel arrangements – Tickets, accommodation, logistics etc.
  
• Submit and reconcile expense reports
  
• Act as the point of contact for internal and external clients, provide general support to visitors.
• Coordinating office repairs and maintenance issues in general
  
• Monitor Fleet and Company drivers/ Contracted service providers.
  
• Courier dispatches / tracking and delivering of packages to proper recipient within the organization.
  

QUALIFICATION, SKILLS AND RELEVANT EXPERIENCE

• Minimum a Diploma in Administrative related functions or equivalent.
  
• At least 3 years administrative experience in a busy organization.
  
• Knowledge in air travel reservations will be an added advantage.
  
• Basic Knowledge of office management systems and procedures
  
• Working knowledge of office equipment, like printers, scanners and fax machines
  
• Proficiency in MS Office.
  
• Excellent time management skills and the ability to prioritize work.
  
• Attention to detail and problem-solving skills
  
• Excellent written and verbal communication skills - English and Swahili.
  
• Strong organizational skills with the ability to multi-task