Summary
Date Posted: Sunday, August 08, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
About Us
The International Finance Corporation (IFC) is an international financial institution that offers investment, advisory, and asset-management services to encourage private-sector development in less developed countries. The IFC is a member of the World Bank Group and is headquartered in Washington, D.C. in the United States.
Since 2009, the IFC has focused on a set of development goals that its projects are expected to target. Its goals are to increase sustainable agriculture opportunities, improve healthcare and education, increase access to financing for microfinance and business clients, advance infrastructure, help small businesses grow revenues, and invest in climate health
IFC in affiliation with other UN entities presently require the services of resourceful, experienced and dynamic candidates at various UN DUTY STATIONS in Geneva, Copenhagen, Jerusalem, Beijing, New York, Santiago and Hong Kong for the following positions listed below:-

Posting Title: Administrative Officer, P5
Job Code Title: ADMINISTRATIVE OFFICER
Duty Station: Multiple

Responsibilities
HUMAN RESOURCES
1.Initiate and effectively coordinate all actions relative to the administration of human resources activities, including but not limited to: recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN Staff Rules and Regulations.
2.Designs, plans and implements a strategy for performance and results-based management in accordance with UN Rules and Regulations. Provides a strategy performance management advice to staff and management.
3.Assesses training needs, identifies, designs and delivers training and coaching programs to staff at all levels throughout the Organization.
4.Represent the Department/Unit at Departmental Panels and appointment bodies.
5.Review post incumbency reports for purposes of vacancy management and staffing table control.

BUDGET AND FINANCES
1.Approve and manage Umoja related financial functions and processes acting as a certifying officer for finance, implementing partner agreements, Human Resources, travel and low value procurement transactions. Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources.
2.Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues. Provide guidance and leadership to junior finance staff.
3.Develop, implement, and maintain internal controls to monitor and ensure that financial resources are utilized to implement activities in accordance with work plans and cost plans. Monitor obligations and expenditures in line with approved cost plans.
4.Prepare and revise project budgets in line with work plans and financial rules and regulations and ensure that costs are reasonably estimated.
5.Review and clear financial reports to donors and liaise with headquarters for approval.
6.Review financial reports and audit reports from implementing partners, identify the existence of illegible expenses and if necessary, request the reimbursement of the funds to the implementing partner.
7.Manage petty cash in accordance with established procedures, maintain accurate and complete petty cash records and receipts, and ensure that replenishments are done in a timely manner.
8.Certify payroll for consultants and follow up with the United Nations Office Nairobi (UNON) on monthly payments.
9.Verify inter-office vouchers (IOVs) prepared by UNDP to confirm accuracy of accounts and to allow for reconciliation with UNON's accounting system.
10.Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets.

GENERAL ADMINISTRATION
1.Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents. Maintain confidential personnel files, ensuring that information is complete and updated.
2.Represent UNEP at meetings on administrative issues (e.g. OMT) such as national salary scales, common services, premises, etc. when requested by Finance Management Officer
3.Assume the responsibilities of the Finance Management Officer in her/his absence.
4.Performs other duties as required.

Competencies
PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures; Ability to apply various UN administrative rules and regulations in work situations; Conceptual analytical and evaluative skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
An advanced university degree (Master’s or equivalent) in accounting, finance, administration, audit or related area is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
• A minimum of five (5) years of progressively responsible experience in accounting, finance, human resources, administration, or related fields is required.
• Work experience with the Enterprise Resource Planning (ERP) is desirable.
• Work experience in auditing is desirable.
• Work experience with an international organization or another comparable large organization and its administrative and financial rules and regulation is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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Job application procedure
Interested and qualified applicants should send their detailed Resumes/Cvs to recruitment@unifc.org  on or before 15th of August 2021. Candidates selected will be contacted by the UNIFC or our affiliated UN agencies involved in the sustainable development goals. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).

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