Summary
Date Posted: Wednesday, March 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
This position is located in the Division of Administration, Registry under the direction of the Chief Administrative Officer.

Responsibilities
• Budget preparation:
• Coordinates the preparation of the programme budget and performance reports of the Mechanism.
• Reviews, analyses and finalizes budget proposals in terms of staff and non-staff requirements for the two branches of the Mechanism. Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyses and finalizes programme budget/financial implications to the General Assembly when warranted in light of additional mandates not known at the time of budget preparation.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; participates in the team defending the budget submission and performance reports during ACABQ and General Assembly review.
• Budget management and administration:
• Approves allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring funds availability.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Reviews and finalizes budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provides substantive support to relevant intergovernmental and expert bodies.
• Manages the staffing table of the organization.
• General
• Provides advice and guidance, including training, to staff on budgetary and financial policies and procedures and programme planning
• Participates in inter-departmental meetings on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as certifying officer to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Represents the Mechanism in intra-departmental meetings involving budget matters.
• Organizes, manages and supervises the work of the Unit/Section.
• Incumbent may be asked to perform other related duties.

Competencies
• Professionalism – Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources.
• Ability to develop budgetary policies, procedures and new programs.
• Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements.
• Demonstrates professional competence and mastery of subject matter.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
• Shows persistence when faced with difficult problems or challenges.
• Remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Communication – Speaks and writes clearly and effectively.
• Listens to others, correctly interprets messages from others and responds appropriately.
• Asks questions to clarify, and exhibits interest in having two way communication. Tailors language, tone, style and format to match the audience.
• Demonstrates openness in sharing information and keeping people informed.
• Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.
• Foresees risks and allows for contingencies when planning.
• Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Managerial Competencies:
• Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly.
• Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them.
• Takes decisions with an eye to the impact on others and on the Organisation.
• Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision.
• Makes tough decisions when necessary.

Education
• Advanced university degree in business administration, finance or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
• Work Experience
• A minimum of 7 years of progressively responsible experience in accounting, finance, administration, budget, business administration or related area is required. Demonstrated experience in report-writing on financial and budgetary matters is required.
• Experience with the administration of financial and budgetary policies and practices is required.
• Experience with financial systems/finance modules of enterprise resource systems, such as Oracle, SAP or PeopleSoft, is highly desirable.
• Experience in drafting and finalizing formal reports with substantive and financial content is desirable.
• Experience in the coordination and the preparation of formal reports from inputs by other professional staff, is desirable.
• Languages
• English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://careers.un.org/lbw/jobdetail.aspx?id=176290&Lang=en-US 

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