Summary
Date Posted: Thursday, May 26, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Roles and Duties
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Perform a variety of administrative and clerical tasks
• Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities
• Arrange travel, and accommodation
• Leadership
• Participate with the Management team in developing a vision and strategic plan to guide the organisation
• Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation
• Facilitate internal communication (e.g. distribute information, create internal newsletters and schedule presentations)
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
• Prepares reports by collecting and analysing information.
• Represents the GM by attending meetings in the GM’s absence and speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Operations Planning
• Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation
• Oversee the efficient and effective day-to-day operation of the General Manager
• Work closely with the General Manager coordinating Annual Report/Budget Reports
• Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters
• Complete special projects assigned by the GM (produce high quality reports, presentations)
• May lead projects or identify process improvements to enhance inefficiencies
• Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

Profile
• Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred
• Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders
• Skilled in all aspects of planning and project management; Able to take an idea from concept to completion
• Commercial awareness.
• Resourceful, thorough and with an analytical approach
• Assertiveness and ability to complete tasks without direct supervision
• Good verbal and written communication skills.
• Meticulous attention to detail and the ability to work well under pressure.
• Discretion when handling confidential information
• Maintain a diplomatic approach towards issues.
• Confidence to provide support to high-profile company staff and board members.
• Ability to work under high pressure and short deadlines
• Excellent written and verbal communications skills
• Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://jobs.sicpa.com/job/Dar-Es-Salaam-%28TZ10%29-Executive-&-Administrative-Assistant/811873401/# 

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