Summary
Date Posted: Friday, April 12 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Title: FINANCE OFFICER
PSI Tanzania
Reporting to: FINANCE MANAGER
Location: DAR ES SALAAM, TANZANIA

Who we are
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare. There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Your contribution:
• Under the supervision of the Finance Manager, and in line with PSI policies, the Finance
Officer will be responsible for:
• Communicate with the supervisors of staff with travel advance balances over 30 days to ensure actions are taken against employees.
• Ensure all the paid vouchers and supporting documents are stamped “Paid” as soon as the payment is processed in QBE.
• Ensure scanning all the checks and attaching the same in QBE, not later than 7 days after the month end.
• Ensure timely posting of expenses from sub recipients’ spending.
• Ensure approved Mobile transactions expenses are posted on daily basis.
• Prepare the monthly petty cash Payment Voucher for posting in QBE; and then prepare
Petty Cash Certificate on monthly basis for approval by CR.
• Managing the HQ Petty Cash and ensure complete documentation of related transactions
• Ensure the bank accounts have sufficient funds to meet the short-term obligations.
• Consistently assess the needs for cash, and prepare the OAR for Finance Manager review whenever the balance goes down to 300million.
• Ensure the external vendors’ invoices are timely paid not more than 24hours after receiving the documents, in QBE and in CitiDirect and making sure all bounced back payments are repaid as soon as they occur.
• Ensuring ALL vendors’ bank accounts have been preformatted in CitiDirect. No payment will be made to an external vendor with an account that has not been preformatted.
• Ensure proper filing of vendors’ letters that contain official bank details.
• Posting of foreign exchange gains/losses from bank transfers, on timely manner.
• Posting of fund transfers among our 3 bank accounts not more than 24hours after the transfer is completed.
• Liaise with Compensation and benefit coordinator to confirm the balance in salary advance account, and preparation of monthly schedule for Salary advances by 5th of every month.
• Preparation of monthly schedule for Travel advances account by 5th of every month.
• Payment of staff Travel advances in QBE and Citibank not more than 24hours after receiving the documents.
• Ensuring all taxes are paid before 5th of every month and submission of SDL returns before 7th of every month.
• Payment of fully supported and correctly approved Mobile payment requests.
• Ensure the Mobile Money account has sufficient funds, to have constant liquidity.
• Ensure all the receipt vouchers for the receipt of staff unspent funds and sales collections, are properly reviewed, filed, scanned and attached in QBE monthly, not later than 7 days after month end.
• Preparing and maintaining an Asset Register as per set Policies, Procedures and Donor requirements.
• Ensuring that all assets purchased have been updated in the Asset register by reconciling assets purchases expense lines in QBE with the Asset register, on monthly basis.
• Tracking asset movements and ensuring all disposals are approved and well recorded.
• Coordinate physical verification of Assets on quarterly basis; and ensure the assets are properly tagged.

What are we looking for?
• Degree in Accounting and Finance or related field
• Professional qualification with NBAA (CPA T) is an added advantage
• At least 1-2 years of relevant experience
• Computer Skills Ms Word, Excel and PowerPoint
• Knowledge on QuickBooks accounting system may be added advantage


Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Application for the position must include:
• Cover letter illustrating your suitability for the position against the listed requirements.
• Detailed curriculum vitae showing contact address, email, and day –time mobile phone number (s) and three (3) referees, ONE being your last employer.

Application will be considered valid, if sent/received before 1700hrs, Monday, 22nd April, 2024.

Please note that only short –listed candidates meeting the above requirements will be contacted. Send you application to: recruitment@psi.or.tz in MS Word or PDF file. Indicate the name of position on the subject line of your email.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status


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