Summary
Date Posted: Wednesday, July 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Provide technical support to 2nd Tier Sub award partner organizations, ensuring it comply with President’s Emergency Plan for AIDS Relief (PEPFAR)/U.S. Agency for International Development (USAID)/FHI 360 rules and policies for funding and reporting requirements from inception to contract closure in accordance with grant agreements and other appropriate protocols.

Essential Duties & Responsibilities
• Grant Management
• Provide technical support to 2nd Tier Sub award partner organizations in the development of work-plan and budget to be followed during the award contract period.
• Review work-plans and budget from 2nd Tier Sub award partner organizations to ensure compliance with PEPFAR/USAID/FHI360, rules and regulations.
• Facilitate and process grant payment to 2nd Tier Sub award partners organization, obtain and record grant payment receipts.
• Receive and assess financial reports from 2nd Tier Sub award partner, ensuring compliance with PEPFAR/USAID/FHI360 rules and regulation.
• Upload and track processes in relation to disbursement receipts, financial reports.
• Provide guidance and facilitate partner organization capacity strengthening plans, ensuring 2nd Tier Sub award partner organizations implement programmers effectively, efficiently and sustainably.
• Prepare grant financial reports in relation to the allocated funds for 2nd Tier Sub award
• Monitor adherence and compliance to financial control systems, policies and procedures.
• Support the coordination, planning, and execution of annual audit for 2nd Tier Sub award partner organizations.
• Prepare grant financial reports in relation to the allocated fund programme.
• Monitor adherence and compliance to financial control systems, policies and procedures.
• Monitoring
• Track 2nd Tier Sub award partner organization grants disbursement and expenditure and provide internal reporting schedules.
• Monitor 2nd Tier Sub award partner compliance, conducts field office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and performance measures.
• Conduct financial assessment of 2nd Tier Sub award partners, identify and mitigate risks in situations where contractual obligations may not be met.
• Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
• Ensure monitoring log for the respective 2nd Tier Sub award partner organization is updated in respect to financial information.
• Review and assess partner procurement processes to ensure purchases comply with PEPFAR/USAID/FHI360 policy guidelines.
• Review 2nd Tier Sub award partner records and archiving system to ensure compliance with PEPFAR/USAID/FHI360 policy guidelines.
• Financial Management
• Ensure strict adherence and compliance to financial control systems, policies and procedures for PEPFAR/USAID/FHI360 and PHSRF.
• Ensure the 2nd Tier Sub award partner organization post financial data into the ledger and maintain custody of scanned payment vouchers monthly.
• Maintain up to date assets register including undertaking annual asset inventory.
• Maintain a monitoring log in respect of financial information due from Organizations partner has enough funding at all times to implement program activities on time.
• Review and verify that partners maintain proper books of accounts, including an up-to-date register of assets as well as proper filing and archiving of financial documents
• Support the coordination, planning, and execution of annual audit of partner organizations.
• Procurement and Logistics
• Review partner procurement processes and ensure that purchases comply with PEPFAR/USAID/FHI360 and PHSRF policy guidelines
• Liaise with procurement unit to provide sound advice on procurement actions
• Review partner records and archiving system to ensure compliance with PEPFAR/USAID/FHI360 and PHSRF policy guidelines.

Required Qualifications/
• Education, Bachelor’s degree in Accounting, Finance, Commerce, Economics or equivalent qualification
• Professional Training Computer training in accounting software (Quick Book) and MS Word, Excel, etc.Training in human resources management and development
• Certification/Licensing Fully qualified accountant from recognized accountancy body CPA is an added advantage

Job Competencies & Experience
• High level of attention to detail and accuracyAnalytical, report writing and communication skills
• Demonstrates consistency in upholding integrity, Team player ,Able to maintain confidentiality and ethics
• Proficiency in Microsoft Word, Excel and accounting software
• Effective communications and interpersonal skills
• Consistently approaches work with energy and a positive attitude;
• Remain calm, in control and good humoured even under pressure;
• Respond positively to critical feedback and differing points of views.
• Relevant Experience At least 3 years of finance and administration experience gained from a non-profit organization handling donor funds
• Language Requirement Fluent in Kiswahili and English

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
The PHSRF provides equal employment opportunities to all individuals and if you are interested, you are encouraged to apply to: recruitment@phsrf.or.tz  cc phsrftanzania@gmail.com 
Send CV and cover latter only. The dead line is 25th July 2022.Only shortlisted candidate will be contacted.

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