Summary
Date Posted: Friday, December 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

The Role:
We are looking for an experienced HR and Admin Manager to join our team!
As a HR and Admin Manager, you will be responsible for recruiting, on-boarding and talent acquisition and retention; training and development of staff; records management; performance management; planning, development, implementation and on-going evaluation of Human Resources policies and procedures, labour relations, logistics management, company insurance management, custody of company assets and other requirements. The incumbent will report to the Chief Operating Officer (COO).

Nature and Scope of the Position:
Recruitment, Talent Acquisition and Retention
• Recruitment and appointment of appropriate candidates for a vacant position.
• Preparing employment letters including offer of employment, renewal of contract, confirmation of employment letters.
• Retention of staff through varied motivation and retention strategies.

Training and Development
• To oversee that probationary staff receive proper training related to the positions they have been employed for.
• Identify training needs for the staff and coordinate said trainings.
• Support management with the implementation of the performance management system.
• Assist managers with the selection and contracting of external training programs and consultants.
• Assists with the development of and monitors the spending of the Company training budget.
• Maintaining employee training records.

Disciplinary Policy and Procedures
• Guide the company on disciplinary procedures.
• Reminding staff to observe to code of conduct (advice/verbal warning) and keep records of any formal disciplinary action taken e.g. warning letters/disciplinary transfers.

Records Management
• Managing all employees’ files
• Managing employees’ daily attendance: to keep records regarding annual leaves, sick leave and absence into employee’s personal files.
• To ensure that all employees’ particulars e.g. employment contracts, performance appraisal forms, salary increments, leave and loan forms, sick sheets, academic qualifications, record of disciplinary actions (i.e. warning letters) go into employees personal files.
• To update annual leave schedules and plan and report on the status of employees leave and leave days outstanding.
• Responsible for confidential record keeping and ensuring confidentiality in HR issues.

Performance Management and Appraisal
• Preparing guidelines for performance management and effective performance appraisals.
• Coordinating and participating in quarterly/bi-annually performance appraisal including planning and monitoring performance appraisals.
• Ensure all company employees are well trained in the performance appraisal system.

Official Functions
• To oversee the planning of official functions e.g. staff teambuilding, training sessions, and any other functions.
• To ensure that all HR related matters including statutory requirements are compliant (including immigration, etc.).

Supporting Finance Department
• To cross-check and approve payments of admin related procurement.
• To ensure that all procurement follow the standard operating procedure set by the company.
• To assist with the administration of payment for all statutory payments.

Employee Relations
• Assists with the development of Human Resources policies for the company with regard to employee relations.
• Partners with management to communicate Human Resources policies, procedures, programs and laws.
• Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
• Participates in the conduct of investigations when employee complaints or concerns are brought forward.
• To advise managers and supervisors about steps in the progressive disciplinary system of the company.
• Assists with the implementation of company health and safety programs.

Education including specialized training
A university degree in Human Resources or any other related field such as Organizational Psychology, Policy Management, Business Administration or Industrial Relations.
A good standing academic record.
Professional HR Certification will be an added advantage.
At least 5 years’ experience: 2 of which must be at management level.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure


If you are confident that you match the above mentioned criteria please send your detailed C.V mentioning the position in the subject line to: hr@alliancelife.co.tz. Deadline to submit your application is 17h00 on Tuesday, 27th December 2022. Applications received after the deadline will not be considered. Only shortlisted candidates will be contacted.





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