Summary
Date Posted: Tuesday, March 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
National Project Personnel – Operations will provide technical support to various project in area of administration, logistics and Programme/project management support.

Tasks and responsibilities
• The National Project Personnel – Operations will have the following roles:
• Acts as a focal point for all project/ Technical Unit(TU) operational matters, organizes and handles the day-to-day operational activities of the project to ensure smooth operational logistics and financial management of project activities in consultation with supervisors on any issues which arise during the execution period;
• Prepare/Review all administrative and financial documents for submission to the FAO Representative for approval, to ensure accuracy, appropriateness, correctness and compliance with the approved budget, FAO rules and regulations, as well as donor requirements;
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Organize travel logistics for the Technical Unit (TU);
• Ensures timely payments for suppliers, vendors and maintain records for documentation;
• Ensures the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors in compliance with FAO procedures;
• Provide support in organizing events like workshop, meeting and training;
• Prepares analytical reports on project performance as required ;
• Draft Routine correspondences of project administrative and personnel related matters;
• Prepare/Review Contracts and Letters of Agreement (LOAs) and follow up on submission of reports from the Service Providers;
• Establish an inventory of project assets, and to ensure project assets are properly registered, insured, used, maintained and safeguarded;
• Perform other duties as required.

Minimum Requirements
• University degree in procurement, business or public administration, finance, accounting, economics, finance, auditing or related fields
• At least Five (5) years of relevant work experience in administration support work including at least (3) years of experience in procurement, finance and administration in big development projects;
• Fluent English and Kiswahili.
• National of Tanzania.

FAO Core Competencies:
• Result focus,
• Team work,
• Communication,
• Building effective relationships,
• Knowledge sharing and continuous improvement
• Technical/Functional Skills
• Excellent typing speed and accuracy in dealing with spreadsheets, drafting correspondences and arithmetic.
• Ability to follow instructions and to work independently;
• Computer literacy and ability to effectively use word processing, accounting, financial management and other office applications and equipment;
• Ability to plan, work and deliver within deadlines without compromising FAO’s rules and standards; and demonstrated ability to perform under minimal supervision.
• Computer literate and proficient in using corporate software such as ERPs
• Excellent interpersonal relations and communications skills.
• Ability to gather, organize and analyse information.
• Capacity to interact professionally with a wide variety of stakeholders.
• Ability to organize workshops, meetings, travel and other project development logistical issues.
• Ability to work with minimal supervision and willingness to work extended hours and respond to strict deadlines.
• Ability to work with multi-disciplinary teams.
• Knowledge and working experience of UN is an advantage.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://jobs.fao.org/careersection/fao_external/jobsearch.ftl?lang=en 

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