Summary
Date Posted: Monday, February 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The incumbent will provide technical support to various project in area of procurement, and programme/project management support.

Tasks and responsibilities
• The Procurement Assistant will will have the following roles
• Execute day-to-day work of the administration, finance and procurement/logistics of the FAO Representation, and the projects;
• Establish an inventory of project assets, and to ensure project assets are properly registered, insured, used, maintained and safeguarded;
• Review and certify all administrative and financial; documentation submitted to the FAO Representative for approval, for accuracy, appropriateness, correctness and compliance with the approved budget, FAO rules and regulations, as well as donor requirements;
• Identify opportunities for improvements and streamlining of financial controls and procurement procedures, and monitoring of expenditures under project budget lines to effectively support project activities;
• Monitor actions related to recruitment and payment of consultants, contractors, and implementing partners in financial, and procurement matters;
• Identify level of resources (staff and system support) required to process transactions and meet all accounting and reporting requirements;
• Ensure that project budgets and budget revisions are prepared in a timely and orderly manner, so as to meet the project cycles and timelines as well as the needs of the FAO Representation, and the donor agency;
• Prepare administrative and financial documents such as purchase requisitions and orders, payment requests, letters of agreement, contracts etc;
• Provide guidance to and supervise work of staff involved in activities concerned with premises, security and other administrative services;
• Assist with recruitment of new personnel, and to provide guidance to staff on matters related to staff recruitment, maintenance and separation;
• Assist in securing accreditation of internationally recruited staff, and provide guidance to national and international staff on protocol issues;
• Prepare travel requests and authorizations;
• Perform other duties as required.

Minimum Requirements
• University degree in procurement, business or public administration, finance, accounting, economics, finance, auditing or related fields
• At least three (3) years of relevant work experience in administration support work including at least 2 years of experience in procurement, finance and administration in big development projects;
• Fluent English and Kiswahili.
• National of Tanzania.

FAO Core Competencies
• Result focus
• Team work
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement
• Technical/Functional Skills
• Ability to draft correspondence and review financial records, ensuring accuracy and consistency;
• Maturity and confidence in dealing with high ranking official of government institutions, international institutions and non- government institutions.
• Remain open to change and ability to manage complexity.
• Ability to work and act under pressure and with discretion in multicultural environment.
• Demonstrate capacity to plan, prioritize and deliver tasks on time to meet goals in a high-pressure environment.
• Understanding of the purpose and functions of technical programmes, operational guidelines and programme/project management procedures, preferably those adopted by the United Nations or FAO would be considered
• Working experience with UN and/or international organizations will be an asset;
• Required Qualifications, Experience and Competencies
• Ability to follow instructions and to work independently;
• Computer literacy and ability to effectively use word processing, accounting, financial management and other office applications and equipment;
• Demonstrable knowledge and working experience of FAO/UN finance and administration procedures and systems is an advantage

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2200552&tz=GMT%2B03%3A00&tzname=Africa%2FNairobi 


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