Summary
Date Posted: Wednesday, September 04 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Title: OFFICE ADMINISTRATOR
Job Type: Full Time
Reports to: General Service Officer
Location: Tanga, Tanzania

WHO WE ARE
The East African Crude Oil Pipeline (EACOP) project is a Midstream development located across Uganda and Tanzania that includes a nearshore Marine Storage and Export Terminal (MST). Once completed, the EACOP Company will operate the East African Crude Oil Pipeline, a 1,443 km long, electrically heated crude oil export pipeline that transports oil from Kabaale - Hoima in Uganda, to the Chongoleani Peninsula near Tanga Port in Tanzania for crude export to the international markets.

JOB DIMENSIONS/ GENERAL JOB DESCRIPTION
To be responsible for:
• Ensuring the smooth running of EACOP Tanzania - Tanga Branch Office.

DUTIES & RESPONSIBILITIES
• Handle Telephone and Correspondence Management: Efficiently manage incoming phone calls, emails, letters, and packages, ensuring timely and accurate responses.
• Guest Reception and Hospitality: Greet and welcome guests upon arrival, providing a courteous and professional first impression of the office.
• Reception Area Maintenance: Maintain a clean, organized, and presentable reception area, ensuring that all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors and oversee responsible operations of the office facilities.
• Office Supplies Management: Order and manage office supplies, including stationery, consumables, and furniture, and maintain accurate inventory records.
• Travel and Accommodation Coordination: Arrange travel and accommodation for both visiting and resident employees, ensuring logistical needs are met efficiently.
• Expense Tracking and Record-Keeping: Maintain up-to-date records of office expenses, including LUKU bills, meals, and other costs, ensuring accurate financial tracking.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events, ensuring all logistical details are handled effectively.
• Additional Duties: Perform any other related tasks as assigned to support the smooth operation of the office.

HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
EACOP is committed to ensuring that the health, safety and welfare of workers, communities, and the environment are well addressed and managed. Therefore, the employee is mandated to:
• Fully complies with Company H3SE (Health, Safety, Social, Security & Environment) policies and Life Saving Rules.
• Actively participates in HSEQ and promotes this culture to co-workers.
• Remain vigilant and maintain continuous awareness of potential unsafe conditions.
• Communicates to management any HSE related concerns and ways to improve them.
• Maintains a workplace & workspace that is safe, clean, and always neat - practice good housekeeping.

QUALIFICATIONS / EXPERIENCE REQUIRED
Academic Qualifications:
• Bachelor's degree in administration or any related field
• English proficiency
Experience Required:
• Minimum 4 years' experience in in a related Administration role
• Proven ability to multitask, work independently, and manage significant workload and competing demands.
• Good organization skills and aptitude to work under stress.
• Good HSE (Health, Safety and Environment) knowledge and awareness.
• Competent Computer Skills I.e., Word, Excel and PowerPoint.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

The applicant must submit his/her Curriculum Vitae CV and a Cover Letter explaining why he/she is the suitable candidate for the position. Applicants are also required to provide details of three (3) referees one of whom should be the most recent employer. Please submit your application only through ANY of the contact information provided below. Application deadline is on 30* September 2024.
Air Swift: airswift.com 
CCL: tanzania@cclglobal.com 
IMi: imi-tanzania@imi-eag.com 
ITM: recruitmenttanzania@itmafrica.com 
Qsourcing: recruitmenttanzania@qsourcing.com 
Seaowl: sestz@seaowlgroup.com 

NOTE: No payment is required at any stage of the recruitment process.

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