Summary
Date Posted: Tuesday, December 08, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Job Description/Requirements
A reputable company is looking for a motivated Office Assistant who is an excellent multitask with exceptional communication and time management skills. .
Essential Job Functions:
Duties And Responsibilities:
• Prepare coffee, tea, or other refreshments to staff and meetings and ensuring the meeting room is cleared thereafter.
• In charge of making sure the printing/documentation/photocopying area is well organized and mail in the pigeonholes is well organized.
• Monitors and ensures adequate cleaning of kitchens and washroom supplies.
• Ensuring cleanliness of the offices, dusting of all computers and telephone heads.
• Checks to see that all windows are closed rightly.
• Ensure that all general public areas are neat and clean.
• Handles pick-up and delivery of items for the office as required.
• Assist in photocopying and scanning and maintaining the copier machines, notifying the Administrative Associate when service and supplies are required.
• Assist in operating switchboard, directing incoming and outgoing calls as required by caller, determines the nature of the call, and decides on appropriate routing.
• Assist in receiving and screening all incoming visitors in accordance with FHI 360’s security procedures to identify them and determine the nature of their visit. Keeps a log of all visitors showing their name, time of arrival, who they visited and time of departure.
• Assist Admin in physical asset verification and tagging of assets.
• Ensure all invoices received are recorded, supporting documentation attached and forwarded to Finance.
• Assist in the procurement process (requesting for quotations, attach supporting documentations forward for approval by management/Finance/Bid Evaluation Committee, confirmation of goods/service received against LPOs etc).
• Support in updating stationery/sundries in the store, issuing of stationery to staff and preparation of list for re-order level.
• Ensuring supplies received are put away in the store or distributed to the users accordingly.
• Performs any other duties as assigned by the Finance Manager.
Requirements:
Knowledge, Skills And Abilities
• Clear speaking voice, neat and pleasant appearance.
• Good understanding of basic grammar.
• Ability to deal congenially and effectively with people, both in person and over the phone.
• Ability to be consistently organized, diplomatic and conscientious.
• Able to handle multiple tasks efficiently.
• Able to report to work and maintain time schedule and work extra hours as needed.
• Willing to learn, use and maintain office machines and assume responsibilities as skill increase.
• Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

Minimum Requirements Standards:
• Secondary school ‘O’ level graduate or equivalent years of relevant experience; plus, a minimum of three years working with a public or private organization as a receptionist.
• Experience with switchboard equipment will be an added advantage.
• Must have a valid certificate of good conduct valid within the year.
• Prefer experience with medium-to-large sized international organization.
• Experience must reflect knowledge, skills and abilities listed above.

Job Education Requirements: O level

Job Experience Requirements: 3+ years

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Job application procedure
Interested and qualified candidates should send their comprehensive Curriculum Vitae in not more than 3 pages to: career@boltengg.com  using the Job Title as the subject of the mail.

Application Deadline: 15th January, 2021.

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