Summary
Date Posted: Monday, October 31, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Tracking Code
11950

Job Description
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges

PATH is seeking to recruit a Receptionist / Office coordinator. The office Coordinator / Receptionist will schedule & coordinate travel for visitors and staff including accommodations, vehicles, flights, etc. S/he will facilitate and coordinate requests for quotations of supplies and order approved office & program supplies. S/he will serve as an executive assistant to Country Program Leader helping schedule and plan meetings, may coordinate travel, compile, and organize relevant background materials for meetings, and monitor follow-up activities. S/he will answer telephones, take messages, and welcome visitors. S/he will assist with general office duties such as coordinating internal meetings/conference rooms, maintaining lobby area, receiving mail/packages, etc.

Key responsibilities include but are not limited to:
ADMINISTRATION/ COORDINATION:
• Ensure office cleanness by supervising the hired cleaning company
• Ensure continuous availability of office utilities
• Custodian of office petty cash
• Provide support to program Country Program Leader: Printing, copy and scanning the documents, manage appointments with external contacts and Arrange transport for out of office appointments.
• Solicit quotations from vendors for approved procurements.
• Support with document preparation such as typing, photocopying, and scanning as requested.
• Prepare Local Purchase Orders for approved procurements and send them to vendors.
• Receive and verify invoices received from various vendors, attach LPOs and submit to finance for payment processing.
• Arrange travel and hotel bookings for PATH staff, PATH consultants and partners as instructed.
• Handling of meeting logistics.
• Other duties that may be assigned by the supervisor.

RECEPTION:
• Answer telephones, take messages and receive / welcome visitors.
• Make calls for staff upon request
• Report and follow up on faulty lines.
• Maintain the appearance of the lobby / reception area and maintaining the schedule of the meeting rooms.
• Responsible for front office security
• Handle incoming and outgoing mails and parcels.

Required Experience
• Bachelor’s degree in Business Administration or equivalent relevant education background
• 2 years or more relevant experience is essential.
• Ability to communicate in English and Swahili is essential
• Good computer skills, especially in word, excel, email and internet
• Ability to work effectively and with sensitivity across barriers such as language, culture, and distance. Excellent listening skills and empathy.
• Strong communication skills (verbal, written, and interpersonal).
• Strong organizational skills.
• Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders.
• Excellent proofreading and editing skills.
• Proficiency in Microsoft Office.
• Flexible and adaptable to changing priorities.
• Ability to work with a variety of work styles and personalities.
• Demonstrated success working effectively while under deadlines.
• Ability to work in team environment with minimal supervision.

Candidate must have authorization to work in Tanzania

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, or political ideology.

*PATH has become aware of scams involving false job offers.*


Please be advised:
• PATH will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our career's page.
• Official PATH emails will always arrive from an @path.org or @silkroad.com address.




Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

To apply please click HERE

All Jobs

QUICK ALERT SUBSCRIPTION