Summary
Date Posted: Thursday, November 10, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

MAJOR DUTIES
• Maintain all staff records and files;
• Provide support to the Administrator: preparing payment vouchers;
• Custodian of office petty cash;
• Solicit quotations from vendors for approved procurements;
• Prepare Local Purchase Orders for approved procurements and send them to vendors;
• Receive and verify invoices received from various vendors, attach LPOs and submit to the administrator for payment processing;
• Helping, coordinating general staff meetings, drafting and preparing minutes of meetings.
• Answer telephones, take messages and receive / welcome visitors;
• Make calls for staff upon request;
• Handle incoming and outgoing mails and parcels;
• Ensure continuous availability of office utilities and logistics;
• Handling of car logistics and updating file;
• Report and follow up on faulty lines;
• Responsible for front office security;
• Ensure office cleanness by supervising the cleaning staff;
• Other duties that may be assigned by the supervisor.

Required Skills
• Diploma in secretarial studies or equivalent;
• 2 years or more relevant experience as a Secretary or Administrative Assistant;
• Familiarity with office organization and optimization techniques;
• High degree of multi-tasking and time management capability;
• Excellent written and verbal communication skills;
• Ability to communicate in English and Swahili is essential
• Good computer skills, especially in word, excel, email and internet
• Proficiency in MS Office;
• Strong organizational skills;
• Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders;
• Excellent proofreading and editing skills;
• Flexible and adaptable to changing priorities;
• Ability to work under pressure;
• Demonstrated success working effectively with deadlines;
• Ability to work in team environment with minimal supervision;
• Ability to work effectively and with sensitivity across barriers such as language, culture, and distance;
• Integrity and professionalism;
• Excellent listening skills and empathy.

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure

Submit application through the link below.
https://docs.google.com/forms/d/e/1FAIpQLSf0ievfFVm9WEOrwO5HvXNNQsOOx5vHrdd8CcXq-Rg7VEuKsw/viewform?usp=sf_link 



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