Summary
Date Posted: Wednesday, November 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

MAJOR DUTIES
• Maintain all staff records and files;
• Provide support to the Administrator: preparing payment vouchers;
• Custodian of office petty cash;
• Solicit quotations from vendors for approved procurements;
• Prepare Local Purchase Orders for approved procurements and send them to vendors;
• Receive and verify invoices received from various vendors, attach LPOs and submit to the administrator for payment processing;
• Helping, coordinating general staff meetings, drafting and preparing minutes of meetings.
• Answer telephones, take messages and receive / welcome visitors;
• Make calls for staff upon request;
• Handle incoming and outgoing mails and parcels;
• Ensure continuous availability of office utilities and logistics;
• Handling of car logistics and updating file;
• Report and follow up on faulty lines;
• Responsible for front office security;
• Ensure office cleanness by supervising the cleaning staff;
• Other duties that may be assigned by the supervisor.

Required Skills
• Diploma in secretarial studies or equivalent;
• 2 years or more relevant experience as a Secretary or Administrative Assistant;
• Familiarity with office organization and optimization techniques;
• High degree of multi-tasking and time management capability;
• Excellent written and verbal communication skills;
• Ability to communicate in English and Swahili is essential
• Good computer skills, especially in word, excel, email and internet
• Proficiency in MS Office;
• Strong organizational skills;
• Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders;
• Excellent proofreading and editing skills;
• Flexible and adaptable to changing priorities;
The deadline for submitting the application is 14 November 2022. Required Skills • Diploma in secretarial studies or equivalent; • 2 years or more relevant experience as a Secretary or Administrative Assistant; • Familiarity with office organization and optimization techniques; • High degree of multi-tasking and time management capability; • Excellent written and verbal communication skills; • Ability to communicate in English and Swahili is essential • Good computer skills, especially in word, excel, email and internet • Proficiency in MS Office; • Strong organizational skills; • Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders; • Excellent proofreading and editing skills; • Flexible and adaptable to changing priorities; The deadline for submitting the application is 14 November 2022.">

Work Hours: 8

Experience in Months: 60

Level of Education: Associate Degree

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