Receptionist
2025-04-10T17:58:45+00:00
Ramada Resort
https://www.greattanzaniajobs.com/jsjobsdata/data/employer/comp_3966/logo/Ramada%20Resort.png
http://www.ramadaresortside.com
FULL_TIME
Dar es salaam
Dar es Salaam
00000
Tanzania
Hospitality, and Tourism
Restaurant & Hospitality
2025-04-20T17:00:00+00:00
Tanzania
8
We are seeking a proactive and detail-oriented Receptionist to manage front-desk operations and support multiple departments with administrative and coordination tasks. As the first point of contact for clients, partners, and team members, you’ll be responsible not only for welcoming visitors and managing communication channels, but also for ensuring the smooth day-to-day functioning of the front office.
Key Responsibilities:
Guest Services:
- Warmly welcome guests, ensuring a smooth and efficient check-in/check-out process.
- Handle VIP arrivals, special requests, and guest preferences with care and attention to detail.
- Resolve guest concerns or complaints with empathy, professionalism, and promptness.
- Act as a concierge when needed—arranging transport, recommending local attractions, and assisting with bookings.
Front Desk Operations:
- Manage reservations across multiple channels (direct, OTA, walk-in).
- Monitor room availability, rates, and overbooking situations in coordination with Revenue Management.
- Handle billing, invoices, refunds, and accurate end-of-day financial reports.
- Maintain and update guest profiles, preferences, and stay history in the PMS.
Administrative & Coordination:
- Prepare daily reports such as arrivals/departures, occupancy, and special requests.
- Support the Front Office Manager in training and mentoring junior front desk staff.
- Ensure compliance with hotel policies, safety protocols, and security standards.
- Coordinate closely with Housekeeping and Maintenance to address room readiness, lost & found, or urgent repairs.
Communication & Multitasking:
- Answer phone calls and emails professionally, directing queries to appropriate departments.
- Maintain a clear and organized shift handover log.
- Participate in briefings, team meetings, and cross-department collaborations to improve guest satisfaction.
Requirements:
- 2+ years of experience as a receptionist or in a similar administrative role
- Strong communication, interpersonal, and multitasking skills
- Proficient in Microsoft Office Suite and basic office technology
- Excellent organizational and time-management abilities
- Ability to handle confidential information with integrity
- Diploma or equivalent; relevant certifications or training is a plus
Guest Services: Warmly welcome guests, ensuring a smooth and efficient check-in/check-out process. Handle VIP arrivals, special requests, and guest preferences with care and attention to detail. Resolve guest concerns or complaints with empathy, professionalism, and promptness. Act as a concierge when needed—arranging transport, recommending local attractions, and assisting with bookings. Front Desk Operations: Manage reservations across multiple channels (direct, OTA, walk-in). Monitor room availability, rates, and overbooking situations in coordination with Revenue Management. Handle billing, invoices, refunds, and accurate end-of-day financial reports. Maintain and update guest profiles, preferences, and stay history in the PMS. Administrative & Coordination: Prepare daily reports such as arrivals/departures, occupancy, and special requests. Support the Front Office Manager in training and mentoring junior front desk staff. Ensure compliance with hotel policies, safety protocols, and security standards. Coordinate closely with Housekeeping and Maintenance to address room readiness, lost & found, or urgent repairs. Communication & Multitasking: Answer phone calls and emails professionally, directing queries to appropriate departments. Maintain a clear and organized shift handover log. Participate in briefings, team meetings, and cross-department collaborations to improve guest satisfaction.
2+ years of experience as a receptionist or in a similar administrative role Strong communication, interpersonal, and multitasking skills Proficient in Microsoft Office Suite and basic office technology Excellent organizational and time-management abilities Ability to handle confidential information with integrity Diploma or equivalent; relevant certifications or training is a plus
JOB-67f806d51f2cc
Vacancy title:
Receptionist
[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Restaurant & Hospitality]
Jobs at:
Ramada Resort
Deadline of this Job:
Sunday, April 20 2025
Duty Station:
Dar es salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
We are seeking a proactive and detail-oriented Receptionist to manage front-desk operations and support multiple departments with administrative and coordination tasks. As the first point of contact for clients, partners, and team members, you’ll be responsible not only for welcoming visitors and managing communication channels, but also for ensuring the smooth day-to-day functioning of the front office.
Key Responsibilities:
Guest Services:
- Warmly welcome guests, ensuring a smooth and efficient check-in/check-out process.
- Handle VIP arrivals, special requests, and guest preferences with care and attention to detail.
- Resolve guest concerns or complaints with empathy, professionalism, and promptness.
- Act as a concierge when needed—arranging transport, recommending local attractions, and assisting with bookings.
Front Desk Operations:
- Manage reservations across multiple channels (direct, OTA, walk-in).
- Monitor room availability, rates, and overbooking situations in coordination with Revenue Management.
- Handle billing, invoices, refunds, and accurate end-of-day financial reports.
- Maintain and update guest profiles, preferences, and stay history in the PMS.
Administrative & Coordination:
- Prepare daily reports such as arrivals/departures, occupancy, and special requests.
- Support the Front Office Manager in training and mentoring junior front desk staff.
- Ensure compliance with hotel policies, safety protocols, and security standards.
- Coordinate closely with Housekeeping and Maintenance to address room readiness, lost & found, or urgent repairs.
Communication & Multitasking:
- Answer phone calls and emails professionally, directing queries to appropriate departments.
- Maintain a clear and organized shift handover log.
- Participate in briefings, team meetings, and cross-department collaborations to improve guest satisfaction.
Requirements:
- 2+ years of experience as a receptionist or in a similar administrative role
- Strong communication, interpersonal, and multitasking skills
- Proficient in Microsoft Office Suite and basic office technology
- Excellent organizational and time-management abilities
- Ability to handle confidential information with integrity
- Diploma or equivalent; relevant certifications or training is a plus
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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