Summary
Date Posted: Wednesday, January 20, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions. The main objectives of IUCEA are to; (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.
In order to fulfil its current mandate and to meet all its objectives and planned activities, IUCEA now wishes to recruit staff at the Secretariat for the posts;
Position Title: Senior Administrative Officer (P2),
Unit: Human Resource and Administration Grade: P2
Job Reports to: Principal Human Resource and Administration
Job Supervises: Procurement Officer and General Staff
Job Purpose: The job holder will provide administrative support to the Principal Human Resource and Administration by coordinating all matters regarding office administration, procurement, transport, conferencing/meetings, protocol, security and supervision of general staff. .

Duties and Responsibilities
• Provide cost effective and efficient administrative services including procurement of goods and services. ii. Supervise the preparation of annual procurement plan.
• Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.
• Ensuring safety of staff and assets of IUCEA by ensuring secure working environment v. Provide protocol services to visitors and dignitaries visiting IUCEA.
• Organise official luncheons, dinners, cocktails and other get together activities of IUCEA vii. Supervise the management of IUCEA registry.
• Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.
• Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.
• Follow up of supply of goods and services and generate procurement reports.
• Supervise Procurement Officer and the General staff.
• Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.

Key Performance Indicators
1. Efficient administrative system.
2. Safety of IUCEA staff and assets.
3. Timely acquisition of office supplies.
4. Timely processing of work permits, travel requests, report and meeting logistics.
5. Efficient transport system.

Academic Qualifications
• Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university

Professional Qualifications
• Certified Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage

Work Experience
Minimum eight (8) years, 3 years at senior position in either in public service or a busy private establishment
Key Competencies
S/He Must be able to provide strategic and team leadership, create a conducive and empowering work environment which promotes creativity and innovation among staff, coach, mentor and motivate staff, manage diversity, conflict and change, procurement, effectively communicate, have presentation, conceptual, analytical, planning, negotiation, networking, judgment and decision making skills; should also be computer literate.

Work Hours: 8

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Job application procedure
The deadline for submission of application forms to the IUCEA Secretariat is Monday 1st February 2021. Application forms should be downloaded and filled online accompanied by the following:
• Certified copies of the applicant’s degree awards
• Up to date and comprehensive Curriculum Vitae
• Addresses of three referees, one of which should be of the current immediate supervisor.
• Any other relevant supporting documents
Applications marked “APPLICATION FOR THE POST OF …….
Complete the online form on this link https://forms.gle/Jd3gkQw1mrm3Kuf9A / https://bit.ly/3aAnZ4X and submit application documents electronically to the following address:
The Executive Secretary
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
Tel: +256 414 256 251/2
E-mail: recruit@iucea.org
The deadline for submitting the application is 01 February, 2021

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