Summary
Date Posted: Friday, October 06 2023, Base Salary: Not Disclosed

JOB DETAILS:
Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven, and owned by the communities we serve. Our vision is thriving, resilient and engaged communities leading their own development. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact. To learn more about Pact Tanzania, visit: http://www.pactworld.org/country/tanzania

We are a recognized global leader in creating social impact. Our staff have a range of expertise in areas includina capacity development, public health, governance, and civil society, climate change adaptation and mitigation, energy, women's economic empowerment, fragile states, artisanal and small-scale mining communities, monitoring and evaluation, microfinance, and more.

Project Overview
ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard to reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as to mitigate the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners.

ACHIEVE is funded by USAID in Tanzania to implement a six-year activity (October 2020 to December 2026) which aims: (1) to improve national- and community-level social welfare systems in order to sustain support for orphans and vulnerable children (OVC) and families affected by HIV and (2) to strengthen the capacity of local organizations to deliver OVC services and (3) to deliver high quality OVC services and DREAMS interventions for AGYW 9-14 years. Pact Tanzania is looking for an enthusiastic, creative, energetic individual to fill the following vacant position for the ACHIEVE Tanzania Proiect:

Position: Senior Procurement and Administration Officer, Head Office (1 position)
Contract Duration: 1-year contract (Renewable)
Reporting to: Senior Grants and Operations Manager, Pact Tanzania

Position Purpose:
Reporting to the Senior Grants and Operations Manager, the Senior Procurement and Administration Officer will serve as an active member of the Administrations team and be responsible for the management and supervision of general services in Administration, Security, Facilities, Fleet, Assets, Travel, and Procurement for Pact Tanzania head office and its field offices. S/he will supervise staff in the specific functions, manage the procurement cle including the purchase and maintenance of office equipment based on the needs of Pact Tanzania, maintenance of the asset register, management of all property leases, ensuring that termination clauses are adhered to; maintenance of adequate insurance cover for theft, fire and all assets; the processing of insurance claims as and when necessary.

Administration
• Manage all Pact Tanzania Administrative related services for the Head Office and field offices
• Administration of short-term Insurance, Contracts, Leases, and Rental Agreements
• Manage all the visits for Pact global staff visiting Tanzania, including the hotel bookings, Invitations, and transport while in Tanzania.
• Working in collaboration with HR, manage the staff communications devise (mobile phones) as they become due to the emplovee.

Procurement
• Oversee timely and transparent procurement through effective management support systems, ensuring that Pact Tanzania procurement policies and procedures are followed at an optimal quality/price and that all procurement procedures are properly implemented and adhered to.
• Take the lead in developing the annual procurement plan by closely working with all key leader’s/budget holders to ensure each project/department procurement plan accurately reflects the procurement activities and budget phasing.
• Analyze the consolidated procurement plan and establish the framework agreement to ensure better services from regular suppliers, which will improve procurement efficiency.

Minimum Qualifications:
• A bachelor's degree in business administration, supply chain management, procurement, or a related field.
• 6+ years relevant experience or equivalent combination of education and experience.

Additional Qualifications:
• Professional certifications such as Certified
• Professional in Supply Management (CPSM), Certified
• Supply Chain Professional (CSCP), or Certified Public
• Procurement Officer (CPPO) can be an asset.

Skills and abilities
• Strong analytical and problem-solving abilities.
• Capacity to analyze procurement data and make data-driven decisions.
• Proficiency in administrative tasks such as office management, facilities management, and budgeting.
• Familiarity with administrative software and tools.
• Experience in supervising and leading teams.
• Strong leadership and interpersonal skills.
• Ability to provide guidance and mentorship to junior staff members.
• Asset management skills


Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

Job application procedure
Instructions on How to Apply:
If you believe you are the ideal person we are looking for, please submit your application letter and a Curriculum Vitae online via email describing why you are the right candidate for this position detailing your experience and three (3) professional referees from your previous and current place of employment. Please send the application online (through Email: humanresourcestz@pactworld.org identifying the position you are applying for in the subject line). Only the applications sent online will be reviewed.

The closing date for applications is on 18th October 2023

Qualified candidates are strongly encouraged to apply.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors. Only shortlisted candidates will be contacted.



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