Summary
Date Posted: Wednesday, May 24, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
This Job Description is your guide to achieving these objectives by outlining your daily duties & responsibilities. WE BELIEVE IN BETTER!!

DUTIES, RESPONSIBILITIES & PERFORMANCE STANDARDS
Stakeholders Engagement
• Assisting the Stores Accountants and Storekeepers in stock taking and clearing any variance between actual (Physical stocks) and the system (ACCPAC)
• To maintain sound co-operative relationship with other departments, providing information and advice as necessary to ensure the effective operation of the organization.
• Engage suppliers and ensure they delivery and provide services as per Asilia Group requirements
• Assisting in any other areas of the Procurement function as requested by a senior Manager within reasonable limits

Commercials
• Negotiate with vendors to get value for money and obtain sustainable cost savings
• Procure/buy efficiently and wisely, obtaining by an ethical means the best value for money from a cost/quality basis as defined by line Manager
• Assist Stores and Procurement Manager in analyzing and monitoring supplier prices/cost and price fluctuations
• Receiving orders and acquire goods of the right quality, at the right time, in the right quality, from the right source at the right price within the boundaries set by the department
• Procure/buy efficiently and wisely, obtaining by an ethical means the best value for money from a cost/quality basis as defined by line Manager

Governance and Processes
• Generating Local and International Purchase Orders
• Information and advice as necessary to ensure the effective operation of the organization.
• Receiving orders and acquire goods of the right quality, at the right time, in the right quality, from the right source at the right price within the boundaries set by the department
• Checking deliveries and ensuring actual goods match with the delivery note, invoice and LPO.
• Preparing imprest for cash purchases.
• Reconciling and retiring imprest with sign off from line manager.
• Assisting in any other areas of as requested by a Senior Manager within reasonable limits
• Follow the company policies, rules and regulations
• Organizing the collection of goods in the most economical way in terms of cost and time
• Follow the company policies, rules and regulations
• Preparation and updating Master Order Tracker

Logistics
• Supervise and manage the clearance of Asilia Group cargo/shipment
• Dealing with Inspection Company and our International Procurement Agent to make sure we are getting all the right documents for the international procurement.
• Follow up with Shipping Company to get the report to the management

Motivation/Direction & Development
• To understand and work within the vision statement and core values of Asilia Group
• To strive to always under promise and over deliver
• To be proactive/efficient and diligent

Behaviour
• You are to act in the interest of the company and its employees at times
• You will always be expected to behave honestly and be sober
• No abusive language or behaviour is allowed

MINIMUM QUALIFICATIONS
• Bachelor’s Degree or Masters in Procurement and Supply Chain Management from recognized Institution (Certified with the Board of procurement will add advantages)
• 5+ years’ experience in procurement, Stores and purchasing
• Excellent leadership and training skills
• Excellent written and verbal communication skills coupled with good listening and critical reasoning skills
• Should have problem solving and decision-making skills
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

If you meet the requirements and interested in this exciting opportunity, please send your application and resume in only one Pdf document not later than 3rd June 2023 to jerry@asiliaafrica.com 

Only shortlisted candidates will be contacted.

Hard copy or Hand delivery will not be considered.


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