Summary
Date Posted: Thursday, February 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
ACTIVITIES
• Support in all aspects of the purchase and supply of goods and services for the client’s Tz Branch as assigned;
• Ensure proper administration of the contracting process, specifically the launch and follow-up of calls for candidate/suppliers proposals through to the point of contract award and management of contracts.
• Assistance to the service requester and Human Resources team for all contractual questions related to the management of TAS.
• Assistance in the administration and coordination for all reporting activities;
• Use systematically the tools and systems available (E-sourcing, ERP, etc) for the C&P process;

CONTEXT AND ENVIRONMENT
The job holder will report to the C&P Sr Contract Engineer and TAS Lead, and work closely with the Tz Branch team in sourcing various services. Timely identification of suitable candidates and suppliers/contractors is essential to client’s success, as is the more general requirement for the effective administration of contracts. The nature of the duties requires a person with a high degree of business ethics as there will be confidential information handled daily.
The service holder is also accountable for demonstrating exemplary behavior with regard to HSE rules & requirements and for implementing and controlling HSE rules for all planning related activities.

ACCOUNTABILITIES
TAS Administration
• Work with service requestors/HR to complete and issue service requests to approved TAS providers;
• Schedule interviews between the candidates and service requestors/HR as required and track interview records;
• Issue notices of award to selected TAS provider(s) and manage the administration of the contracting process;
• Review commercials received from service providers
• Issue Routing Slip/RTA and follow up to confirm all required signatures for approval are in place;
• Ensure good administration and filing of approval and contractual documents;
• Prepare and issue regular reporting on the status of the TAS process, including trend analysis; Contracts & Procurement Support
• Assist in the preparation of Expressions of Interest (EOI), coordinate their publication and manage the receipt of the EOIs (email, post, etc.);
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);
• Schedule and act as secretary for other CFT openings and track related documentation;
• Analysis of DD questionnaires, coordination of preliminary analysis grid and other aspects of supplier qualification, and coordinate approval/clarifications with the Compliance and Local Content Officer
• Create a contract register and manage all contract filing
• Other C&P administrative duties as assigned.

QUALIFICATIONS AND REQUIRED EXPERIENCE
• Professional experience: Bachelor degree in Contracts & Procurement, Business or law (ideally 4+ years) experience in contracts administration.
• Technical competencies: Organization, communication, reporting, documentation management and Office 365 skills are essential. Specific expertise in working with Excel, PowerPoint, Word documents is mandatory.
• Behavioral competencies: Ability to work in a multi-cultural and fast moving business setting, with excellent interpersonal and communication skills are essential. Fluent in English: speaking, writing


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested applicants Click here to apply

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