TERMS OF REFERENCE FOR THE FACILITATION OF DATA QUALITY ASSESSMENT IN DAR ES SALAAM REGION – SCOPE OF WORK

1. Scope Of Work

5.1  Planning and Preparation

• Develop a detailed work plan and timeline for the DQA process.
• Coordinate with PASADA team and site staff to schedule DQA visits.
• Prepare and review DQA tools, checklists, and guidelines.
• Train and orient site staff on the DQA process and expectations.

    5.2 Data Collection

• Visit each of the 19 PASADA care and treatment sites as per the scheduled plan.
• Conduct thorough reviews of patient records, registers, and electronic databases.
• Verify the accuracy and completeness of data entries.
• Identify discrepancies and gaps in data collection and reporting.

5.3  Data Verification and Validation

• Cross-check data from multiple sources to ensure consistency.
• Validate data against source documents and records.
• Ensure adherence to data collection protocols and standards.

5.4  Reporting and Documentation

• Document findings, discrepancies, and recommendations in a structured report.
• Provide detailed feedback to site staff on data quality issues and corrective actions.
• Submit a comprehensive DQA report to the PASADA team after each quarterly assessment.

     5.5 Capacity Building

• Conduct training sessions for site staff on best practices in data collection and management.
• Provide ongoing support and mentorship to site staff to improve data quality.
• Develop and disseminate data quality improvement plans and guidelines.

5.6  Follow-up and Monitoring

• Monitor the implementation of corrective actions and improvements.
• Conduct follow-up visits to ensure sustained data quality improvements.
• Provide regular updates to the PASADA team on the progress and outcomes of the DQA.

2. Deliverables:

6.1  Work Plan and Timeline

• A detailed work plan outlining the schedule and activities for the DQA process.

6.2  Training Materials

• Training modules and materials for site staff on data quality management.

6.3  DQA Reports

• DQA reports detailing findings, discrepancies, and recommendations.

6.4  Improvement Plans

• Data quality improvement plans for each site based on DQA findings.

6.5  Follow-up Reports

• Reports on the implementation and impact of corrective actions.

3. Qualifications:

      7.1 Experience

• Minimum of 10-15 years of experience in health data management and quality assessment.
• Experience working with health programs in Tanzania or similar settings.

7.2  Skills

• Strong analytical and data validation skills.
• Excellent report writing and documentation skills.
• Proficiency in using data management and analysis software.

7.3  Education

• Bachelor’s degree in public health, Health Informatics, or related field. Advanced degree preferred.

4. Timeline

The DQA will be conducted within 45 days with 19 sites and within all clinical and community technical areas as per PASADA Model (Community and Family Centred Approach).

Detailed timelines will be provided in the work plan.

5. Reporting

• The facilitators will report to the PASADA Director of Clinical Services with support from the Monitoring and Evaluation (M&E) Manager.
• Regular communication and updates will be maintained throughout the DQA process.

9. 9.   Conclusion

The Data Quality Assessment (DQA) process is crucial for ensuring the accuracy, reliability and integrity of data at PASADA Care and treatment sites. By systematically assessing and improving data quality, PASADA can enhance its program management, optimize resource allocation, and ultimately provide better care and support to individuals affected by HIV/AIDS.

The successful implementation of this DQA will depend on the collaboration and dedication of the entire team and site staff. Through thorough planning, rigorous data collection, meticulous verification, and continuous capacity building, PASADA is committed to maintaining the highest standards of data quality.

As we move forward, the findings and recommendations from the DQA will guide our efforts to address data quality issues and implement effective corrective actions. And implement effective corrective actions. Regular follow-up and monitoring will ensure that improvement is sustained over time, contributing to the overall success of PASADA`s mission.

How to Apply:

To apply, please send your organization profile/ CV and a short proposal (Maximum 3 pages) that summarizes your understanding of the ToR and details of how you plan to execute the assignment including the proposed budget in TZS.

Submit your proposal to:

The Tender Committee

PASADA

Usalama Street, Temeke

1. O. Box 70225, Dar es Salaam, Tanzania

Or by email procurement@pasada.or.tz  with the subject: Facilitation of Data Quality Assessment in 19 sites in Dar Es Salaam Region. The deadline for applications is 22^nd August 2024. Only shortlisted candidates will be contacted for further inquiries and deta