Summary
Date Posted: Thursday, June 08 2023, Base Salary: Not Disclosed

JOB DETAILS:
What you will do;
Project startup, field level project planning and implementation
• Under the supervision of the Programme Lead for Tanzania, Develop good relationships and partnership with various stakeholders at the respective zonal level such as other NGOs, local government authorities and relevant Ministries.
• Setting targets/indicators: Contribute to ensuring that projects have clear targets and indicators for reporting before implementation starts.
• Prepare project work plans: Develop project workplans and ensure that all project work plans are in place and implementation and are updated quarterly.
• Share project work plans with stakeholders in the field: Enable project implementers to have a clear picture of timing and content of specific activities to be implemented
• Participate in weekly, monthly and quarterly meetings to review project activities and work plans: Update field work plans through review meetings.
• Prepare and participate in financial monthly meetings: With support from finance team review project spending /burning rate and budget and allow budget tracking with red flags for over or under spending
• Maintaining and monitoring project plans, project schedules, budgets, and expenditures.
• Organising, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings especially at field / on ground level.
• Preparing necessary presentation materials for meetings.
• Keeping program work plans organised, updated and ensuring deadlines are met.
• Determining project changes and ensuring that the necessary team is informed.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Innovate and prepare cost effective community engagement activities
• Work closely with all GET AGYW, ABYM networks, CHWs at community level including other gate keepers on ground.

Support the Tujibebe Youth Advisory Panel (comprised of AGYW/ABYM in project areas)
• Manage implementation of the YAPs (status calls, set work plans, timelines, contracting & invoicing) .
• Compile the monthly timesheet tracker & liaise with finance on timely payments of panel members.
• Lead, organise and facilitate monthly youth panel team meetings.
• Support the development of youth panel members monthly workplans.
• Manage 2-way feedback mechanisms between Girl Effect staff and young people, for example anonymous feedback boxes, weekly reflection surveys and monthly individual performance feedback.

Monitoring and evaluation of the project
• Maintain documentation/filing: Ensure all relevant project documents are clearly located both in hard and soft copy.
• Data collection and analysis: Ensure that implementation includes data collection that answers all the project indicators. Track progress of the project on a monthly and quarterly basis.
• Reporting against set targets/indicators: Prepare quarterly project report that answers all the set project targets and indicators.
• Prepare monthly, quarterly and annual reports ad timely submission as per the reporting schedule
• Work with the Monitoring and evaluation team and Project Manager to carry out project deliverables.
• Support field staff in project implementation and supportive supervision activities
• Periodic tracking of progress and use the learnings to improve

Zonal Office management
• Representing Girl effect at zonal level: Act as a focal person that represents GE to all stakeholders at the respective zone
• Represent GE in meetings/forums/ conferences organised at respective zone.

Who you are;
• Master’s Degree in social sciences (MPH, epidemiology, sociology, community development etc.). Candidates without Master’s degree will be considered if they present demonstrated experience of working as project manager for a period of at least three years.
• Demonstrated knowledge of project management cycle, Log Frame Analysis, work planning, reporting and Results-Based Management tools.
• Experience working several donor fundings
• At least 3 years’ experience on project/business management
• Experience of designing, setting up, and/or closing down projects
• Experience working on adolescent & youth sexual reproductive health, IEC and SBCC related activities
• Experience on financial management of Donor funded projects
• Experience working closely with other stakeholders including the Government Authorities at national, Regional, District and community levels.
• Desirable: Experience of working on health-related/community development projects.



Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

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